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- Tasks: Manage crew travel, training, and compliance while coordinating with internal teams and partners.
- Company: Dynamic marine operations company based in Southampton with a hybrid work model.
- Benefits: Flexible working hours, competitive salary, and opportunities for professional growth.
- Why this job: Be the key link between crew and management, making a real impact on operations.
- Qualifications: Proficient in Microsoft Office, especially Excel, with strong attention to detail.
- Other info: Join a supportive team in a role that offers career advancement and diverse challenges.
The predicted salary is between 36000 - 60000 £ per year.
The Operations & Crew Co‑ordinator, based in Southampton, is responsible for managing crew travel, training, certification, and database administration. Working closely with internal teams and external partners, you will ensure crews are deployed efficiently, records are maintained accurately, and all compliance requirements are met. This position is offered on a hybrid basis, with three days per week in the office.
Responsibilities
- Act as the primary point of contact for crewing‑related matters between the organisation and ship management partners.
- Maintain accurate, up‑to‑date crewing databases and routinely review and verify all records.
- Serve as the main support contact for sea staff, responding to queries and providing guidance.
- Carry out vessel visits when required to meet with crew on board and support operational needs.
- Coordinate periodic crew changes, ensuring travel arrangements are timely, cost‑effective, and operationally efficient.
- Arrange full logistics for joining and leaving crew, selecting appropriate and practical transport options.
- Maintain clear, detailed records of all crew travel and associated costs.
- Monitor travel expenditure to ensure it remains within approved budgets.
- Produce a monthly Crew Activity Report summarising crew movements and key updates.
- When required, arrange agency sea staff, maintain accurate records, reconcile invoices, and report any discrepancies.
About You
- Confident user of Microsoft Office, particularly Excel and Outlook.
- Experienced in maintaining structured records or databases with strong attention to detail.
- Understanding of health, safety, and compliance requirements within an operational or marine environment.
Candidates must have the right to work for the UK and be in commutable distance to Southampton to be considered.
Senior Operations And Crew Coordinator in Southampton employer: Faststream Recruitment Group
Contact Detail:
Faststream Recruitment Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Operations And Crew Coordinator in Southampton
✨Tip Number 1
Network like a pro! Reach out to people in the industry, especially those who work in operations and crew coordination. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its operations. Understand their values and how they manage crew logistics. This will help you tailor your answers and show you're genuinely interested in the role.
✨Tip Number 3
Show off your skills! Bring examples of how you've managed databases or coordinated travel in previous roles. Use specific numbers or outcomes to demonstrate your impact – it makes a stronger case for why you’re the right fit.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Senior Operations And Crew Coordinator in Southampton
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Senior Operations and Crew Coordinator role. Highlight your experience with crew management, database administration, and any relevant compliance knowledge. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this position. Mention specific experiences that relate to managing crew travel and training, and show us your enthusiasm for the role.
Show Off Your Attention to Detail: Since this role requires maintaining accurate records, make sure your application reflects your attention to detail. Double-check for typos and ensure all information is clear and concise. We appreciate candidates who take pride in their work!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep everything organised and ensures your application gets the attention it deserves. Plus, it’s super easy to do!
How to prepare for a job interview at Faststream Recruitment Group
✨Know Your Stuff
Make sure you’re familiar with the key responsibilities of the Senior Operations and Crew Coordinator role. Brush up on your knowledge of crew travel logistics, compliance requirements, and database management. Being able to discuss these topics confidently will show that you’re serious about the position.
✨Showcase Your Attention to Detail
Since this role requires maintaining accurate records and databases, be prepared to share examples from your past experiences where your attention to detail made a difference. Highlight any specific tools or methods you used to ensure accuracy in your work.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific situations, like coordinating crew changes or managing travel logistics. Think through potential scenarios beforehand and outline your thought process. This will demonstrate your problem-solving skills and operational understanding.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the tools they use for database management, or how they measure success in this role. This shows your genuine interest and helps you assess if the company is the right fit for you.
