At a Glance
- Tasks: Coordinate unforgettable weddings and events in a stunning castle setting.
- Company: Fasque Castle, a prestigious venue in the Aberdeenshire countryside.
- Benefits: Flexible hours, competitive pay, and a chance to create memorable experiences.
- Other info: Opportunity for career growth in a dynamic and beautiful environment.
- Why this job: Join a passionate team and make dreams come true for clients.
- Qualifications: Experience in hospitality or events, strong communication skills, and a love for customer service.
The predicted salary is between 31500 - 38500 £ per year.
Nestled in the heart of the Aberdeenshire countryside, near Fettercairn, Fasque Castle is one of Scotland's most prestigious exclusive-use venues.
Surrounded by beautiful parkland and steeped in history, the castle hosts luxury weddings, corporate retreats, private celebrations and bespoke events throughout the year.
We pride ourselves on delivering exceptional hospitality and creating unforgettable experiences for every guest.
We're looking for an enthusiastic, organised and customer-focused Wedding & Events Coordinator to join our team.
About the Role
As an Wedding & Events Coordinator, you'll play a key role in delivering exceptional guest experiences across a diverse range of exclusive-use events.
Working closely with our Event Manager and wider operational team, you'll help coordinate the smooth delivery of weddings, corporate events, private celebrations and bespoke occasions from enquiry through to event delivery.
This is a varied, hands-on role that combines event coordination with operational leadership.
You'll support the planning and execution of events while deputising for the Event Manager when required and undertaking Duty Manager responsibilities to ensure events are delivered professionally and to the highest standards.
This position is contracted at 24 hours per week, with flexibility to negotiate additional hours for the right candidate.
As our events predominantly take place during evenings and weekends, the successful candidate will be expected to work a regular pattern of evening, weekend and occasional bank holiday shifts.
On non-event days, working hours will typically be 9:00am to 5:00pm, providing dedicated time for event planning, administration and client liaison.
Flexibility is essential, as working hours will vary depending on the event calendar, although rotas are planned in advance wherever possible to support a healthy work-life balance.
Key Responsibilities
- Coordinate weddings, corporate events, private celebrations and exclusive-use stays from planning through to delivery.
- Act as the main point of contact for clients and suppliers before and during events.
- Support the Event Manager with planning, administration and operational delivery.
- Deputise for the Event Manager when required, taking responsibility for the smooth running of events.
- Undertake Duty Manager responsibilities, making operational decisions and supporting the wider team.
- Ensure the highest standards of guest service are maintained throughout every event.
- Coordinate event set-up and breakdown, ensuring presentation standards are consistently achieved.
- Liaise effectively with the kitchen, housekeeping, and front-of-house teams to ensure seamless event delivery.
- Monitor and manage Health & Safety and licensing regulations throughout events.
- Respond confidently and professionally to guest requests, complaints and operational issues.
- Support emergency procedures and act as the responsible Duty Manager during allocated shifts.
- Maintain accurate event records and assist with administrative tasks as required.
- Build positive relationships with clients, suppliers and colleagues to deliver memorable guest experiences.
About You
We're looking for someone who
- Has previous experience within hospitality, events or venue operations.
- Is confident coordinating multiple priorities in a fast-paced environment.
- Can lead a team and make decisions when acting as Duty Manager.
- Has excellent communication and organisational skills.
- Is passionate about delivering exceptional customer service.
- Demonstrates a strong awareness of Health & Safety and guest welfare.
- Is flexible and happy to work evenings, weekends and bank holidays as required.
- Holds a full UK driving licence (desirable due to our rural location).
Job description
Wedding & Events Coordinator
Contract
- part-time, permanent, 24 hours per week (negotiable)
- #J-18808-Ljbffr
Wedding & Events Coordinator employer: Fasque Castle
Fasque Castle is an exceptional employer, offering a unique opportunity to work in a stunning venue that hosts luxury weddings and events. Our supportive work culture fosters creativity and collaboration, while providing ample opportunities for professional growth and development. With flexible hours and a focus on delivering memorable experiences, joining our team means being part of a passionate community dedicated to excellence in hospitality.
StudySmarter Expert Advice🤫
We think this is how you could land Wedding & Events Coordinator
✨Get Involved in Local Events
Check out foodie festivals, farmers' markets, and local fairs in your area. These are perfect opportunities to meet restaurant owners and managers face-to-face, and they often look for part-time help during busy seasons.
✨Join Hospitality Groups
Connect with local hospitality groups on social media platforms like Facebook or Instagram. These communities frequently post about part-time job openings that aren’t advertised elsewhere, plus it’s a great way to engage with the food scene in your area!
✨Show Up in Person
For part-time roles in the hospitality sector, don't underestimate the power of a walk-in. Grab your best smile and pop into local cafés or restaurants with your CV in hand. It shows initiative and can really make you stand out!
✨Apply Through Our Website!
Don’t forget to check out the openings at Fasque Castle and apply directly through our website! We love seeing friendly faces and you’ll be surprised how many part-time roles pop up that may not be listed on job boards.
We think you need these skills to ace Wedding & Events Coordinator
Some tips for your application 🫡
Show Off Your Service Skills:In the hospitality and food service industry, showcasing your customer service experience is key. Be sure to highlight relevant roles in your CV or cover letter where you’ve directly engaged with customers—this could be from previous waitressing, barista jobs, or any roles that involved teamwork and communication. You want to convince us at Fasque Castle that you can keep it cool under pressure!
Certifications Matter:If you’ve got any hospitality-related certifications—like food safety or first aid—definitely mention those! Including these credentials can set you apart from other applicants. It shows us that you're serious about the health and safety standards we maintain here at Fasque Castle.
Flexibility is Your Friend:Since this is a part-time role, we’re looking for someone who can work various shifts. In your application, it’s useful to outline your availability clearly. Make it easy for us to see when you can jump in and help out—this shows that you’re committed and ready to adapt!
Let Your Personality Shine:In hospitality, personality plays a vital role. Use your cover letter to share why you’re passionate about food service and what brings you joy in helping customers. A personal touch can make your application memorable and help us at Fasque Castle get a sense of who you are beyond your experience!
How to prepare for a job interview at Fasque Castle
✨Show Off Your People Skills
In hospitality, your ability to work with customers and team members is crucial. Be prepared to share stories that highlight your experience in handling customer service situations, especially any tricky ones. We want to hear how you turned a potentially negative experience into a positive one!
✨Know the Menu Inside Out
You might get quizzed on the menu items or asked about your favourite dishes. Brush up on any special offerings at Fasque Castle and demonstrate genuine enthusiasm for their food. This shows you’re not just looking for any job, but you’re genuinely excited about working with their team.
✨Flexibility is Key
As you're going for a part-time role, emphasise your availability and willingness to work various shifts. Mention any instances where you've gone above and beyond for scheduling or helped out during busy times. This flexibility can make you stand out from the crowd!
✨Role-Play Scenarios
Be ready for role-play scenarios during your interview! Employers love to see how you handle on-the-spot situations, like dealing with a dissatisfied customer or managing a specific request from a patron. Practising these scenarios with friends can help boost your confidence.
