At a Glance
- Tasks: Support our Exec team by managing diaries, scheduling meetings, and organising events.
- Company: Boden, a stylish and inclusive brand that values collaboration and fun.
- Benefits: Competitive salary, generous clothing allowance, 30% discount, and 25 days holiday.
- Other info: 12-month maternity cover role with flexible working arrangements.
- Why this job: Join a dynamic team and make a real impact in a fast-paced environment.
- Qualifications: Experience as a Personal Assistant with strong organisational and communication skills.
The predicted salary is between 30000 - 40000 £ per year.
Stylish, grounded, uplifting - these values live through everything we do at Boden. Without the collaboration, honesty and friendship between our teams, we wouldn’t be where we are today. We curate a world of beauty that’s ethical, inclusive - and importantly - good fun. We inspire you to live your best life. We are Boden.
Overview
We are looking for a Personal Assistant who will support our Exec team. This role will involve managing diaries (including scheduling all meetings), appointments and general personal administration. Strong interpersonal skills and relationship management experience is a must, alongside exceptional organisational skills, keen eye for detail, can-do attitude, willingness to learn and a calm/level-headed manner. We are looking for someone with a creative eye, comfortable dealing with business and personal tasks for our Exec team and working within a fast paced and supportive area.
Location: 4 days per week at our North Acton office, with the remaining day WFH. This position is for a 12 Month Maternity Cover role; candidates must be comfortable with this before applying. Ideally looking at a mid August start date.
What You Will Do
- Extensively manage the diaries and agendas across multiple stakeholders and time zones.
- Provide background information on all meetings, both internal and external making sure the Executives are briefed ahead of meetings.
- Support the production of presentations and papers.
- Help with the planning and organising of company events, including team strategy days and companywide social events.
- Own distribution lists for teams.
- Work closely with our PA team, and support with the management of the Founder’s schedule.
- Manage travel and expenses, including international travel.
- Support with general administration and keeping on track of projects.
What We Are Looking For
- Solid experience previously as a Personal Assistant.
- Strong calendar and time management skills.
- High level of organisation.
- Excellent communication skills.
- Ability to prioritise tasks, completing them with a high degree of accuracy.
- Proficiency in Microsoft Applications (Excel, Word, Outlook, Mail Merges, PowerPoint).
- Flexibility in approach and very strong on teamwork.
- A strong communicator who can influence at all levels with a positive, proactive and professional attitude.
- Solution-oriented problem solver.
- Fantastic attention to detail.
- Enjoys and thrives in a fast-paced environment.
- Conscientious, reliable, and able to multitask.
- Comfortable around dogs.
Our Behaviours
At Boden, how we work matters just as much as what we deliver. We keep things simple. We say what we mean, keep each other in the loop, and follow through on what we’ve said we’ll do. We care about doing a good job - and we care about each other. We’re always kind, often honest, and we will push for high standards without making it heavy. We know what we’re good at, we lean on each other when needed, and we show up as a team - taking ownership and getting things done together.
What We Offer
- Competitive salary & targeted annual bonus scheme.
- Generous Boden clothing allowance.
- 30% discount on all current clothing ranges.
- 25 days Holiday annually, plus Bank Holidays.
- Online Portal with an array of discounts on retail & entertainment.
- Virtual GP Service for you and your household.
- Free onsite parking and subsidised café.
We want Boden to be the place everyone wants to work. Friendly, open and tolerant. A best-of-British company with diverse teams, equal opportunities, and fair working and recruitment practices. We believe in hiring the best person for the job, whoever they are, helping them thrive in it and celebrating their individuality. We would like to encourage people from a diverse range of backgrounds to apply for our roles. If you need any reasonable adjustments or additional support during your application process, please do not hesitate to let us know.
Personal Assistant - 12 Month FTC in London employer: FashionUnited Group
At Boden, we pride ourselves on fostering a vibrant and inclusive work culture that values collaboration, honesty, and friendship. As a Personal Assistant in our North Acton office, you'll enjoy a supportive environment with opportunities for personal growth, competitive benefits including a generous clothing allowance and discounts, and the chance to be part of a team that inspires creativity and ethical practices. Join us in making work enjoyable while contributing to a company that celebrates individuality and diversity.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant - 12 Month FTC in London
✨Get Your Foot in the Door with Temp Agencies
Temporary roles in HR are often filled through agencies. Reach out to temp agencies that specialise in HR placements. They can help you find gigs quickly and give you a chance to demonstrate your skills in real-world scenarios.
✨Network at HR Events and Workshops
Dive into local HR events, workshops, and seminars. These are great opportunities to meet professionals already in the field and might lead to temporary positions. Be sure to have a chat, exchange contacts, and express your interest in on-the-spot opportunities!
✨Showcase Your Flexibility
In the temporary HR world, being adaptable is key. When you're networking or interviewing, highlight your ability to quickly learn and fill diverse roles, from recruitment to employee onboarding. Make it clear that you’re ready to dive in at any time!
✨Apply Directly Through Our Website
Don’t forget to check out the opportunities at FashionUnited Group and apply directly via our website. This way, you can express your interest in temporary roles and get ahead in the application process!
We think you need these skills to ace Personal Assistant - 12 Month FTC in London
Some tips for your application 🫡
Show Off Your People Skills:In HR, showcasing your interpersonal skills is key. Make sure your CV highlights any experience you have dealing with talent management, resolving conflicts, or facilitating workshops. We want to see your ability to connect with others!
Tailor Your CV to HR:Use HR-specific language in your CV and cover letter. Mention any specific HR tools, software, or methodologies you’re familiar with, like ATS systems or performance management frameworks. This will show that you’re not just a good fit, but you've got the know-how to back it up!
Emphasise Your Flexibility:Since this is a temporary role, emphasising your adaptability and willingness to learn quickly is crucial. Include examples of how you've successfully jumped into new environments before or handled sudden changes in previous jobs. We love a team player who can hit the ground running!
Availability Matters:In your application, make sure to clarify your availability and commitment to the temporary position. This will help us understand when you can start and how you fit into our plans at FashionUnited Group. So, don’t be shy about laying it all out there!
How to prepare for a job interview at FashionUnited Group
✨Showcase Your Adaptability
Given that this is a temporary HR role at FashionUnited Group, it's crucial to demonstrate your flexibility and ability to adapt quickly. You might be thrown into new projects or systems, so share examples of how you've successfully navigated changes in past roles.
✨Familiarise Yourself with HR Tools
Many HR positions require familiarity with tools like HRIS or ATS systems. Before the interview, brush up on the specific software that FashionUnited Group uses—if you see any mentioned in the job posting, make sure you're ready to discuss them and your experience with similar tools.
✨Your Motivation Matters
As a temp, it's essential to convey your motivation for this role. Employers often look for candidates who are not just filling a position, but who are genuinely keen on contributing effectively in a short period. Consider sharing why you’re passionate about HR and how you see yourself adding value at FashionUnited Group.
✨Prepare for Real-World Scenarios
HR interviews often include situational questions that test your problem-solving skills. Think about common HR challenges, like dealing with conflict or managing onboarding efficiently, and prepare to discuss how you would handle these situations at FashionUnited Group.
