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For Companies At a Glance
- Tasks: Support major projects and senior teams in a fast-paced environment.
- Company: HDR, a collaborative company focused on innovation and inclusion.
- Benefits: Employee ownership, inclusive culture, and opportunities for professional growth.
- Why this job: Lead impactful projects that shape the future of infrastructure and technology.
- Qualifications: 4+ years as a Project Administrator and proficiency in Microsoft Office.
- Other info: Join a diverse team committed to making a difference in communities worldwide.
The predicted salary is between 36000 - 60000 £ per year.
At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. We foster a culture of inclusion throughout our company and within our communities.
Each and every role throughout our organization makes a difference in our ability to change the world for the better. We believe building engineering is more than systems and structures; it’s about powering progress and enabling innovation. As part of HDR’s Building Engineering Services Group, you’ll help design the critical infrastructure that supports the digital age and shapes the spaces where people work, connect, and thrive.
About the Role
We’re looking for a Senior Project Administrator to play a pivotal role in supporting major projects and senior project teams within a fast-paced, professional environment. As a Senior Project Administrator, you’ll be the backbone of project delivery, working closely with Project Managers, Directors, and multidisciplinary teams to ensure projects run smoothly from start to finish.
Responsibilities
- Take responsibility for a wide variety of executive-level and specialized project-related administrative and accounting functions.
- Work independently and exercise considerable discretion with sensitive and confidential information.
- Manage multiple complex paper and electronic files, including high-level documents and records.
- Compose and develop correspondence and complex reports.
- Manage project insurance matters.
- Apply company quality assurance guidelines and procedures and independently monitor for quality assurance.
- Manage project documents and files.
- Answer questions regarding company policies, procedures and guidelines.
- Organise and coordinate meetings, and assist with presentations.
- Work with complex contracts and sub-agreements.
- Track and monitor project budgets, workloads and schedules.
- Actively participate in project reviews.
- Exhibit professionalism with clients and corporate executives.
- Work closely with multiple executives, Project Managers and project teams.
- Exercise good judgment and discretion, and independently resolve problems and issues relating to administrative project functions.
- Handle client invoicing, manage collections, complete project budgets and ensure compliance with project contractual obligations as needed.
- Oversee activities of other administrative project support staff as needed.
- Perform other duties as needed.
Requirements
- A minimum of 4 years proven experience as a Project Administrator or a Senior Administrative role.
- Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
- An attitude and commitment to being an active participant of our employee-owned culture is a must.
Our Commitment
As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.
Ready to learn more? Let’s work together to make great things possible.
Senior Project Administrator employer: Fashion Institute Of Design & Merchandising
Contact Detail:
Fashion Institute Of Design & Merchandising Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Project Administrator
✨Tip Number 1
Network like a pro! Reach out to current or former employees at HDR through LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching HDR’s projects and values. Show them you’re not just another candidate; you’re genuinely interested in how you can contribute to their mission of making a positive impact.
✨Tip Number 3
Practice your answers to common interview questions, but keep it natural. We want you to sound confident and authentic, so don’t just memorise – make it your own!
✨Tip Number 4
After the interview, send a thank-you email. It’s a simple gesture that shows your appreciation and keeps you fresh in their minds. Plus, it’s a great way to reiterate your enthusiasm for the role!
We think you need these skills to ace Senior Project Administrator
Some tips for your application 🫡
Show Your Authentic Self: When writing your application, let your personality shine through! We value authenticity, so don’t be afraid to share your unique experiences and perspectives that make you who you are.
Tailor Your Application: Make sure to customise your CV and cover letter for the Senior Project Administrator role. Highlight relevant experience and skills that align with the job description, especially your project management and administrative expertise.
Be Clear and Concise: Keep your application straightforward and to the point. Use clear language and avoid jargon where possible. This will help us quickly understand your qualifications and how you can contribute to our team.
Apply Through Our Website: We encourage you to submit your application directly through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Fashion Institute Of Design & Merchandising
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Senior Project Administrator. Familiarise yourself with project management principles and be ready to discuss how your experience aligns with the specific tasks mentioned in the job description.
✨Showcase Your Organisational Skills
Since this role involves managing multiple complex files and documents, prepare examples that demonstrate your organisational skills. Think about times when you successfully managed competing priorities or streamlined processes to improve efficiency.
✨Emphasise Your Communication Skills
As you'll be composing reports and liaising with various stakeholders, it's crucial to highlight your communication abilities. Be prepared to discuss how you've effectively communicated complex information in previous roles, especially in high-pressure situations.
✨Demonstrate Cultural Fit
HDR values an inclusive environment, so be ready to share how you contribute to a positive workplace culture. Discuss any experiences you have with teamwork, collaboration, or supporting diversity initiatives, as this will show you're aligned with their values.
