CMMS Data & BIM Asset Coordinator

Responsibilities

• Coordinate the capture, organization, and validation of asset data required for Computerized Maintenance Management Systems (CMMS) and digital handover deliverables.
• Develop and maintain structured asset registers, equipment lists, location hierarchies, and associated metadata in alignment with client and project requirements.
• Review BIM models to identify maintainable assets and ensure asset information is accurately assigned to model elements.
• Coordinate asset parameters, classification codes, naming conventions, tag numbers, and equipment attributes across BIM models and data schedules.
• Extract, clean, transform, and prepare BIM-based asset data for import into CMMS or facilities management systems.
• Support the mapping of BIM asset data to CMMS fields, templates, and operational data requirements.
• Perform quality checks on asset information, COBie data, schedules, and model-based deliverables to confirm completeness, consistency, and accuracy.
• Coordinate with BIM, Digital Design, Engineering, Construction, Commissioning, and Operations teams to resolve asset data gaps or inconsistencies.
• Support the integration of asset information with operations and maintenance documentation, manuals, warranties, spare parts data, and commissioning records.
• Prepare CMMS data upload files, validation reports, asset data trackers, and digital handover documentation.
• Assist in defining and applying asset information standards, data templates, coding structures, and workflows for BIM-to-CMMS delivery.
• Participate in coordination meetings with internal teams, clients, contractors, and facilities management stakeholders to support asset data readiness.
• Maintain organized records of asset data submissions, model exports, review comments, data validation results, and approval status.
• Support continuous improvement of BIM asset data workflows, CMMS data processes, and digital handover procedures.

Required Skills

• Technically qualified with BIM authoring, model coordination, and/or asset data management tools.
• Experience or familiarity with CMMS platforms, asset information systems, facilities management data, or digital handover processes.
• Competency with Microsoft Office products, especially Excel, and other data management or communication tools.
• Working knowledge of BIM processes & asset classification in an architecture & engineering or facilities management field.
• Ability to review, organize, validate, and manage large sets of technical asset data.
• Excellent communication skills, attention to detail, and strong organizational traits are essential.
• Ability to work collaboratively across multidisciplinary project teams.
• Experience with Revit, Navisworks, BIM 360 / Autodesk Construction Cloud, or similar BIM coordination platforms.
• Experience preparing or reviewing COBie, asset registers, equipment schedules, or CMMS import templates.
• Understanding of ISO 19650, asset information requirements, digital handover standards, or facilities management workflows.
• Familiarity with Maximo, Archibus, Planon, Infor EAM, or other CMMS / CAFM platforms.
• Experience supporting infrastructure, building systems, transportation, healthcare, or mission-critical facility projects.

Required Qualifications

• Technical degree or a combination of education and related industry experience.
• A minimum of 5 years digital design (BIM element authoring) experience.
• Comprehensive understanding of all discipline relations and operations of building systems.
• Advanced skillset of 3D design software and document management infrastructure.
• Advanced skillset of 3D Coordination tools.
• Advanced skillset of Microsoft Office products and communication tools.
• Familiar with industry standards and practices, along with discipline codes and specifications.
• Familiar with basic automation and programming applications for efficiencies.
• Familiar with 3D design software add-ins and supporting applications.
• Familiar with content creation and management concepts.
• Superior client service, communication, and presentation skills are essential.
• Demonstrate strong analytical and problem-solving skills to effectively serve as a first line of technical support.