At a Glance
- Tasks: Manage wholesale operations, ensuring smooth product flow and compliance across global partners.
- Company: Contemporary luxury womenswear label with a focus on collaboration and detail.
- Benefits: Hybrid working, 33 days annual leave, pension scheme, and clothing discounts.
- Other info: Opportunity for growth in a fast-paced, detail-oriented environment.
- Why this job: Join a dynamic team and play a key role in an international fashion brand.
- Qualifications: Around 2 years of experience in wholesale operations and strong communication skills.
The predicted salary is between 30000 - 40000 £ per year.
We’re hiring a Wholesale Operations Executive for a contemporary luxury womenswear label. The role sits at the centre of the business, where everything connects. From sales orders through to final delivery, the focus is on keeping product moving smoothly across a global network of partners. Working closely with Sales, Logistics, Finance, Production and E-Commerce, this position brings visibility across the full wholesale lifecycle. It suits someone who enjoys structure and detail, and takes pride in accuracy, understanding how strong operational foundations directly support commercial success. There is a steady rhythm to the role, but also the pace and complexity that comes with an international brand.
Reporting to the Head of Wholesale Operations, you will be responsible for order processing, coordinating with international agents and ensuring compliance across key global retailers, including EDI requirements. The detail matters, but so does the ability to step back and see how each part fits into the wider picture. This is a great opportunity for a wholesale operations professional with around 2 years of brand-based experience within contemporary or luxury fashion and international distribution, underpinned by a detail-oriented, organised and collaborative approach. Training will also be provided.
What You’ll Be Doing
- Process sales orders on Zedonk according to the seasonal schedules.
- Assist the sales department with the closing of seasonal order books, roll-ups and sending order confirmations.
- Liaise with nominated sales agents regarding brand queries, order amendments, cancellations, and exclusive requests.
- Support the sales department in the preparation of off-price trading orders and seasonal sales analysis packs.
- Distribute weekly ATS (Available to Sell) stock reports to relevant stakeholders.
- Manage outbound shipments from the warehouse for the US market. Prepare pick tickets, invoices, and credit notes; issue dispatch notifications and tracking details to wholesale clients.
- Coordinate credit card payment procurement via factors and arrange deposit collections for US customers pre-production.
- Manage and update the client logistics and credit control database to provide accurate data to the Finance team.
- Prepare month-end reporting for stock, invoicing, credits/swaps, and stock audits.
- Reconcile and prepare EDI-related invoices for the internal accounts team.
- Check newly transmitted EDIs and prepare EDI allocations for the US market.
- Adhere to existing Vendor Compliance requirements for all major US trading partners, including Bergdorf Goodman, Bloomingdale's, Nordstrom and Neiman Marcus.
- Monitor and maintain EDI Trade Catalogues to ensure data integrity across platforms.
- Proactively update customers on order fulfilment and distribution status.
- Communicate tracking details and monitor deliveries to client Distribution Centres (DCs).
- Manage courier pick-ups and coordinate administrative tasks for gifting and event stock movements.
- Coordinate staff allowance orders and assist the Head of Operations with ad hoc projects.
Essential Skills
- Around 2 years of experience in international wholesale operations in a contemporary or luxury fashion brand.
- Skilled in managing high-volume data entry with accuracy.
- Experience with major US vendor compliance and EDI workflows is an advantage, training will also be provided.
- Ability to work autonomously within a fast-paced team environment.
- Excellent communication skills, managing relationships with sales agents and international clients.
- Software proficiency in Zedonk, Joor, WMS, VC / Edi Portals, Edi Trade Catalogues, Microsoft Office.
Compensation & Benefits
- Salary in line with experience.
- Hybrid working one day a week from home.
- 33 days annual leave including bank holidays.
- Pension scheme.
- Sample sales and clothing discount.
Additional Requirements
- Full permanent UK working rights.
- Currently living and working within a commutable distance of Central London.
How to Apply:
Please apply via our website or the job ad and not by email, with your CV and a short cover note. We review all applications via our web portal, and we are grateful for your cooperation with our process.
Wholesale Operations Executive in London employer: Fashion Heaven
Join a contemporary luxury womenswear label that values precision and collaboration, offering a dynamic work environment in Central London. As a Wholesale Operations Executive, you'll benefit from a supportive culture that prioritises employee growth through training and development opportunities, alongside a competitive salary and generous benefits including hybrid working, 33 days of annual leave, and exclusive discounts. This role not only allows you to engage with a global network but also positions you at the heart of the business, ensuring your contributions directly impact commercial success.
StudySmarter Expert Advice🤫
We think this is how you could land Wholesale Operations Executive in London
✨Get to Know the Industry Events
Dive into wholesale distribution trade shows and local industry meet-ups. These events are gold mines for networking and can even lead to job leads. Plus, getting face time with companies like Fashion Heaven can make you stand out!
✨Connect with Industry Professionals
Join online forums and communities specific to wholesale distribution. Places like LinkedIn groups or industry-specific Slack channels can put you in touch with insiders who know about the latest job openings at companies like Fashion Heaven before they even get posted.
✨Tailor Your Approach to Distribution Roles
When you apply for full-time roles, make sure your interactions highlight your understanding of supply chain management and logistics. Companies like Fashion Heaven want to see that you get the bigger picture and can contribute to their efficiency!
✨Follow Up Like a Pro
After you've sent in your application, don't be shy! Follow up with a brief message to express your enthusiasm for the role. This not only shows initiative but keeps your name fresh in the minds of recruiters at Fashion Heaven.
We think you need these skills to ace Wholesale Operations Executive in London
Some tips for your application 🫡
Show Your Distribution Know-How:For a role in wholesale distribution, it’s crucial to highlight any experience you have with supply chain management or logistics. Make sure to detail any relevant projects or roles on your CV that show you understand how products move from point A to point B efficiently.
Quantify Your Achievements:When crafting your CV, don’t just list tasks; instead, focus on achievements that can be quantified. For example, mention how you increased delivery efficiency by a percentage or managed a specific number of vendors. Numbers stand out and prove you can make a difference at Fashion Heaven.
Tailored Cover Letter Approach:In your cover letter, express why you're passionate about wholesale distribution and what excites you about the specific challenges at Fashion Heaven. Show us you’ve done some research on the company, and mention any values or initiatives they have that resonate with you.
Highlight Team Collaboration Skills:Since wholesale distribution often requires working closely with teams, emphasise your teamwork skills in your application. Include examples of how you’ve successfully collaborated with colleagues, suppliers, or stakeholders to improve operations or resolve issues.
How to prepare for a job interview at Fashion Heaven
✨Showcase Your Analytical Skills
In the wholesale distribution sector, being able to analyse market trends and inventory data is key. Be ready to discuss how you've tackled inventory management issues or implemented solutions that improved efficiency; this will show Fashion Heaven that you can handle the analytical side of the role.
✨Know Your Logistics Inside Out
Since logistics play a massive part in wholesale distribution, it's vital to familiarise yourself with the tools and software used in the industry, like ERP systems or supply chain management platforms. Mention any experience you have with these tools during the interview to impress Fashion Heaven.
✨Prepare for Scenario-Based Questions
Expect questions that revolve around real-life situations in wholesale distribution, such as how you'd handle supply chain disruptions or manage relationships with suppliers. Practice articulating your thought process and decision-making strategies on these topics to demonstrate your problem-solving skills.
✨Highlight Your Long-Term Potential
As you're applying for a full-time role, Fashion Heaven will want to see your commitment to growing within the organisation. Be ready to discuss your career aspirations and how this role aligns with your goals, emphasising that you are in it for the long haul!
