Junior Legal Cashier

The team is responsible for the development and overall control of all matters relating to the firm\’s financial policies, financial affairs and administration.

Scope

The Junior Legal Cashier is required to operate the day to day transactions of our Client BV account and Accounts Payable function. Under the guidance of the Senior Legal Cashier and Senior Accounts Payable Officer you will be expected to meet challenging internal and external banking deadlines and a high degree of flexibility is expected, to provide support to the Finance Operations team and wider firm. You will be required to field client account queries as they arise and to keep others updated on tasks as relevant.

Responsibilities

Accounts Payable

• Monitoring the Invoices team email inbox, to ensure all queries are dealt with in a timely manner. Using Aderant and Emburse Enterprise system to assist with both invoice and expense processing and queries, managing upwards to the Senior Accounts Payable Cashier as required.
• Allocating ad-hoc supplier invoices, adhering to internal policies and budget holder approvals.
• Verifying bank and supplier information in accordance with the firms new supplier onboarding protocols.
• Posting daily Land Registry and other searches invoices from the relevant portal, in readiness for their payment dates and to ensure client/matter ledgers are kept up to date.
• Arranging the collation of supplier invoices for the weekly supplier payment schedules. Distributing remittance advices to suppliers and counsel to notify them of payments. Preparing twice weekly expenses payment runs for review and authorisation by the Senior Accounts Manager and/or Head of Finance Operations.
• Providing cover and assistance to the wider team during busy periods pro-actively and as required.

Client Account

• Operating the daily banking transactions for the firm\’s BV client account, regularly monitoring the account via online banking and internal requests to ensure that all payments and receipts are dealt with in a timely manner and in accordance with the firm’s policies and SRA Accounts Rules. You will be required to have a thorough understanding of the SRA solicitor\’s accounts rules and AML requirements in relation to client money as well as our internal processes and external banking deadlines.
• Maintaining client ledgers, using Aderant to allocate all payments, receipts and transfers the same day and in time to make daily transfer of funds between the client account and the interest bearing money market client account.
• Preparing daily bank reconciliations to ensure that a clear and accurate bank reconciliation report is promptly produced at each month end.
• To provide cover and assistance to our Client Account for Bills as required. Allocating receipts against our client bills in accordance with our internal processes and AML and Risk requirements.

Skills and Experience

• Excellent communication skills both written and verbal.
• Strong attention to detail and able to effectively manage and prioritise workloads during busy periods.
• Experience of using Word/Excel, online banking and practice management software.

Person Specification

Strong team player with an enthusiastic and proactive approach.

Special aspects

Our standard office hours are 9.30am to 5.30pm but, a degree of flexibility is required to support the needs of the business, especially at month end.

Farrer & Co is an equal opportunity employer which welcomes applications from candidates from all backgrounds. We look to employ the best candidates regardless of age, gender, race, ethnicity, social or economic background, religion, disability, sexual orientation, national origin, or any other protected characteristic.

We are keen to ensure candidates have the best interview experience possible; if you require any adjustments during the interview or application process, please let the recruitment team know.

Comments

Farrer & Co conducts a pre-employment screening which consists of a Criminal History Background and Credit Check for successful candidates.