At a Glance
- Tasks: Manage admin duties for the Golticlay Wind Farm project and support site teams.
- Company: Join a leading construction firm focused on renewable energy projects.
- Benefits: Gain valuable experience, competitive pay, and flexible working hours.
- Other info: Opportunity for career growth and networking within the industry.
- Why this job: Be part of a sustainable project and develop your skills in a dynamic environment.
- Qualifications: Strong communication skills and previous admin experience required.
The predicted salary is between 30000 - 40000 £ per year.
We are recruiting for a Site Administrator on the Golticlay Wind Farm project. You will manage and coordinate all administrative duties, ensuring timely and accurate information for the Project Manager and site teams. You will need to be able to organise your workload, filing methods and work in a clear and logical manner, following process and procedure. You must be able to meet deadlines without compromising on quality and work on your own initiative whilst working in a team environment. You must demonstrate enthusiasm to learn new experiences and skills and be supportive of a hard-working team, with the ability to quickly build strong working relationships with people at all levels. You must also demonstrate the confidence to use your communication skills to ask questions to seek and clarify information.
Project: Golticlay Wind Farm
Site Based
Full Time Role
Start Date: August 2026
Contract: 3 months initially
Hours: 32.5 hours a week, either over 3, 4 or 5 days
Location: Wick
Responsibilities:
- Document control including inputting data and uploading documents into various systems including Sharepoint and Aconex (Farrans Document Management System) and ensure all paperwork is filled as per the correct procedures for Quality and H&S.
- Project Superuser for the access control system, MSite. Issue registration emails to new users and monitor expiry dates for trade cards, run reports and audits.
- Assist the Accounts department to ensure invoices are signed and approved quickly. Manage delivery docket approval process, gain approval from the appropriate team members on site in a timely manner using Coins OA and keep the approved signature list up to date.
- Main point of contact for all visitors to site/front of house. Dealing with clients and customers in a professional and friendly manner via email and face to face and ensure all visitors are signed in and have the correct PPE. Assist the team with inductions. Assist the team at the end of the project closing the site down correctly and archiving paperwork as per procedures.
- Carry out general office duties including ordering office supplies, PPE and consumables for site, update all information boards on site.
- Support the Social Value Team achieving targets for the project, liaise with stakeholders and local council, employment partners and local education, produce progress reports, coordinate CCS audits.
- Occasionally there may be the need to travel to other Farrans projects or Head Offices.
The above is not an exhaustive list of duties and you may be asked to help with ad-hoc duties as requested by onsite management.
Qualifications
Essential:
- Excellent communication skills - both written and verbal.
- Working knowledge in Microsoft Office packages including Word and Excel.
- Capable of working on own initiative whilst working in a team environment.
- Confident in asking questions, seeking and clarifying information and have an enthusiasm to learn new experiences and be supportive of a hard-working team.
- Previous Administration / Project Coordinator experience.
- Able to prioritise, multi-task and an understanding of deadlines and working to achieve these.
- An excellent professional demeanour.
Desirable:
- Previous construction industry experience.
- Previous Aconex experience.
- Previous MSite experience.
Site Administrator in Wick employer: Farrans
At Farrans, we pride ourselves on being an exceptional employer, particularly for the Site Administrator role at the Golticlay Wind Farm project in Wick. Our supportive work culture fosters collaboration and personal growth, offering employees the chance to develop their skills while contributing to meaningful projects in the renewable energy sector. With a commitment to quality and safety, we provide a dynamic environment where your contributions are valued, and you can thrive both professionally and personally.
StudySmarter Expert Advice🤫
We think this is how you could land Site Administrator in Wick
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on the Golticlay Wind Farm project and the team. This will help you tailor your answers and show that you're genuinely interested in being part of their hard-working crew.
✨Tip Number 2
Practice your communication skills! Since you'll be the main point of contact for visitors, it’s crucial to demonstrate your ability to communicate clearly and professionally. Try role-playing with a friend to boost your confidence.
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've managed workloads or improved filing systems in previous roles. This will highlight your ability to work independently while still being a supportive team member.
✨Tip Number 4
Don’t forget to follow up! After your interview, send a quick thank-you email to express your appreciation for the opportunity. It’s a great way to reinforce your enthusiasm for the role and keep you top of mind.
We think you need these skills to ace Site Administrator in Wick
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Site Administrator role. Highlight your relevant experience, especially in administration and project coordination. We want to see how your skills match what we're looking for!
Show Off Your Communication Skills:Since excellent communication is key for this role, don’t shy away from showcasing your written and verbal skills. Use clear language and a friendly tone in your application to reflect how you’d interact with our team and visitors.
Demonstrate Your Organisational Skills:We need someone who can manage their workload effectively. In your application, give examples of how you've organised tasks or projects in the past. This will show us you can handle the responsibilities of the Site Administrator role.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Farrans
✨Know Your Stuff
Before the interview, make sure you understand the Golticlay Wind Farm project and the role of a Site Administrator. Familiarise yourself with document control processes, Microsoft Office, and any specific systems mentioned like Aconex and MSite. This will show your enthusiasm and preparedness.
✨Show Off Your Communication Skills
Since excellent communication is key for this role, practice articulating your thoughts clearly. Prepare examples of how you've effectively communicated in previous roles, especially in team settings or when dealing with clients. This will demonstrate your ability to build strong working relationships.
✨Demonstrate Your Organisational Skills
Be ready to discuss how you manage your workload and prioritise tasks. Think of specific instances where you successfully met deadlines without compromising quality. This will highlight your ability to work independently while still being a supportive team member.
✨Ask Thoughtful Questions
Prepare a few questions to ask during the interview that show your interest in the role and the company. Inquire about the team dynamics, the challenges they face on the project, or how success is measured for the Site Administrator. This shows you're engaged and eager to learn more.
