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- Tasks: Manage site documentation, assist with invoicing, and be the friendly face for visitors.
- Company: Join a leading construction firm committed to teamwork and community impact.
- Benefits: Permanent role with competitive pay, professional growth, and a supportive work environment.
- Other info: Opportunity to travel and engage with various stakeholders in a collaborative atmosphere.
- Why this job: Be a key player in exciting projects while developing valuable skills in a dynamic setting.
- Qualifications: Strong communication skills and experience in administration or project coordination required.
The predicted salary is between 30000 - 40000 £ per year.
The Site Administrator is a very important role on any project, and you will be working with several Stakeholders and assisting with various duties.
Site Based Full Time Role
Start Date – July 2026
Contract – Permanent
Hours – 07:30am – 3:30pm
Location – Berkswell, Coventry
Responsibilities
- Document control including inputting data and uploading documents into various systems including Sharepoint and Aconex (Farrans Document Management System) and ensure all paperwork is filled as per the correct procedures for Quality and H&S.
- Project Superuser for the access control system, MSite. Issue registration emails to new users and monitor expiry dates for trade cards, run reports and audits.
- Assist the Accounts department to ensure invoices are signed and approved quickly. Manage delivery docket approval process, gain approval from the appropriate team members on site in a timely manner using Coins OA and keep the approved signature list up to date.
- Main point of contact for all visitors to site / front of house. Dealing with clients and customers in a professional and friendly manner via email and face to face and ensure all visitors are signed in and have the correct PPE. Assist the team with inductions. Assist the team at the end of the project closing the site down correctly and archiving paperwork as per procedures.
- Carry out general office duties including ordering office supplies, PPE and consumables for site, update all information boards on site.
- Support the Social Value Team achieving targets for the project, liaise with stakeholders and local council, employment partners and local education, produce progress reports, coordinate CCS audits.
- Occasionally there may be the need to travel to other Farrans projects or Head Offices.
The above is not an exhaustive list of duties and you may be asked to help with ad-hoc duties as requested by onsite management.
Qualifications
Essential
- Excellent communication skills - both written and verbal.
- Working knowledge in Microsoft Office packages including Word and Excel.
- Capable of working on own initiative whilst working in a team environment.
- Confident in asking questions, seeking and clarifying information and have an enthusiasm to learn new experiences and be supportive of and part of a hard-working team.
- Previous Administration / Project Coordinator experience.
- Able to prioritise, multi-task and an understanding of deadlines and working to achieve these.
- An excellent professional demeanour.
Desirable
- Previous construction industry experience.
- Previous Aconex experience.
- Previous MSite experience.
Site Administrator in Coventry employer: Farrans
Contact Detail:
Farrans Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Site Administrator in Coventry
✨Tip Number 1
Network like a pro! Reach out to your connections in the construction industry and let them know you're on the hunt for a Site Administrator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Familiarise yourself with their values and recent achievements. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice your communication skills! Since this role requires excellent verbal and written communication, consider doing mock interviews with friends or family. Get comfortable discussing your experience and how it relates to the responsibilities of a Site Administrator.
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to submit your application and keep track of your progress. Plus, it shows you're serious about joining our team and helps us get to know you better.
We think you need these skills to ace Site Administrator in Coventry
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Site Administrator role. Highlight your relevant experience, especially in document control and communication skills, as these are key for us at StudySmarter.
Craft a Compelling Cover Letter: Your cover letter should tell us why you're the perfect fit for this role. Share specific examples of how you've handled similar responsibilities in the past, and don’t forget to show your enthusiasm for the position!
Showcase Your Tech Skills: Since you'll be using systems like Sharepoint and Aconex, mention any relevant experience you have with these tools. If you’re familiar with Microsoft Office, let us know how you’ve used it in previous roles.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves!
How to prepare for a job interview at Farrans
✨Know Your Systems
Familiarise yourself with Sharepoint, Aconex, and MSite before the interview. Being able to discuss your experience or knowledge of these systems will show that you're proactive and ready to hit the ground running.
✨Showcase Your Communication Skills
Since excellent communication is key for this role, prepare examples of how you've effectively communicated with stakeholders in the past. Think about times when you dealt with clients or customers and how you maintained professionalism.
✨Demonstrate Your Organisational Skills
Be ready to talk about how you manage multiple tasks and deadlines. Share specific strategies you use to stay organised, especially in a busy environment like a construction site.
✨Emphasise Teamwork and Initiative
This role requires both independent work and collaboration. Prepare to discuss instances where you've taken the initiative or supported your team, highlighting your ability to adapt and contribute positively to a group dynamic.