At a Glance
- Tasks: Manage site documentation, assist with invoicing, and be the friendly face for visitors.
- Company: Join Farrans, a diverse and inclusive employer committed to your growth.
- Benefits: Flexible hours, generous leave, and a comprehensive benefits package.
- Other info: Great career progression opportunities and a focus on work-life balance.
- Why this job: Make a real impact on projects while developing your skills in a supportive environment.
- Qualifications: Strong communication skills and a proactive attitude; construction experience is a plus.
The predicted salary is between 30000 - 40000 £ per year.
The Site Administrator is a very important role on any project, and you will be working with several Stakeholders and assisting with various duties.
Site Based Full Time Role
Start Date – July 2026
Contract – Permanent
Responsibilities
- Document control including inputting data and uploading documents into various systems including Sharepoint and Aconex (Farrans Document Management System) and ensure all paperwork is filled as per the correct procedures for Quality and H&S.
- Project Superuser for the access control system, MSite. Issue registration emails to new users and monitor expiry dates for trade cards, run reports and audits.
- Assist the Accounts department to ensure invoices are signed and approved quickly.
- Manage delivery docket approval process, gain approval from the appropriate team members on site in a timely manner using Coins OA and keep the approved signature list up to date.
- Main point of contact for all visitors to site / front of house. Dealing with clients and customers in a professional and friendly manner via email and face to face and ensure all visitors are signed in and have the correct PPE.
- Assist the team with inductions.
- Assist the team at the end of the project closing the site down correctly and archiving paperwork as per procedures.
- Carry out general office duties including ordering office supplies, PPE and consumables for site, update all information boards on site.
- Support the Social Value Team achieving targets for the project, liaise with stakeholders and local council, employment partners and local education, produce progress reports, coordinate CCS audits.
- Occasionally there may be the need to travel to other Farrans projects or Head Offices.
- The above is not an exhaustive list of duties and you may be asked to help with ad-hoc duties as requested by onsite management.
Qualifications
- Excellent communication skills - both written and verbal.
- Working knowledge in Microsoft Office packages including Word and Excel.
- Capable of working on own initiative whilst working in a team environment.
- Confident in asking questions, seeking and clarifying information and have an enthusiasm to learn new experiences and be supportive of and part of a hard‑working team.
- Able to prioritise, multi‑task and an understanding of deadlines and working to achieve these.
- Previous construction industry experience.
About Us
Farrans are an equal opportunities employer and are committed to creating a diverse and inclusive work environment for all. Should you require any reasonable adjustments throughout our recruitment process, please don't hesitate to let us know. Our people are our greatest asset, which is why we offer a comprehensive benefits package designed to support you to achieve your full potential. Our career development opportunities provide you with a clear progression pathway, advanced education in your core subjects as well as management and leadership opportunities to excel quickly. We understand the importance of work life balance. We offer flexible working hours (where applicable) and generous leave policies to help you maintain a healthy work‑life integration. We know that our most important asset is our people and that is why we have invested significantly to ensure the physical and mental wellbeing of all our employees.
Site Administrator in Coventry employer: Farrans (Construction) Limited
Farrans is an exceptional employer that prioritises the well-being and development of its employees, offering a comprehensive benefits package and clear career progression pathways. Located in Coventry, our inclusive work culture fosters collaboration and support, ensuring that every team member can thrive while maintaining a healthy work-life balance through flexible working hours and generous leave policies. Join us to be part of a dedicated team that values your contributions and invests in your future.
Contact Details:
Farrans (Construction) Limited Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Site Administrator in Coventry
✨Tip Number 1
Network like a pro! Reach out to your connections in the construction industry and let them know you're on the lookout for a Site Administrator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Familiarise yourself with their values and recent achievements. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice your communication skills! As a Site Administrator, you'll need to interact with various stakeholders. Role-play common interview questions with a friend to boost your confidence and ensure you come across as professional and friendly.
✨Tip Number 4
Don't forget to apply through our website! It's the best way to ensure your application gets noticed. Plus, it shows you're serious about joining our team and ready to contribute to our exciting projects.
We think you need these skills to ace Site Administrator in Coventry
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Site Administrator role. Highlight your experience with document control, Microsoft Office, and any previous construction industry work. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention your communication skills and your ability to work both independently and as part of a team. We love enthusiasm!
Showcase Your Attention to Detail:As a Site Administrator, attention to detail is key. In your application, give examples of how you've successfully managed paperwork or data in the past. This will show us you can handle the responsibilities of the role.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you get all the updates about your application status. Plus, it's super easy!
How to prepare for a job interview at Farrans (Construction) Limited
✨Know Your Systems
Familiarise yourself with SharePoint and Aconex, as well as the MSite access control system. Being able to discuss your experience or knowledge of these systems will show that you're prepared and understand the technical aspects of the Site Administrator role.
✨Showcase Your Communication Skills
Since excellent communication is key for this position, practice articulating your thoughts clearly. Prepare examples of how you've effectively communicated with stakeholders or clients in previous roles, both in writing and face-to-face.
✨Demonstrate Your Organisational Skills
Be ready to discuss how you manage multiple tasks and deadlines. Think of specific instances where you successfully prioritised tasks or handled document control processes, as this will highlight your ability to thrive in a busy environment.
✨Emphasise Teamwork and Initiative
Prepare to share examples of how you've worked within a team and taken the initiative in past roles. This will resonate well with the interviewers, as they are looking for someone who can support their hard-working team while also being proactive.
