Executive Assistant in Farnborough

We are seeking a highly organised, proactive, and professional Executive Assistant to provide comprehensive support to the Senior Leadership Team (SLT) while ensuring the smooth day-to-day running of the office.

This is a pivotal role that combines executive support, office management, and general administrative responsibilities. The successful candidate will act as a trusted partner to senior leaders, enabling them to operate effectively while creating a positive, efficient, and well-organised workplace for all employees and visitors.

Role Responsibilities:

Key responsibilities include:

• Provide professional, confidential and proactive support to the CEO and Senior Leadership Team, including diary management, meeting coordination, travel arrangements, correspondence and stakeholder engagement.
• Coordinate Senior Leadership Team, Board, HSSERR and RemCo Committee meetings, including agenda preparation, collation of papers, minute taking and action tracking.
• Prepare professional presentations, reports, correspondence, and briefing materials.
• Act as a key point of contact between internal and external stakeholders.
• Screen and prioritise communications, ensuring timely responses and follow-up actions.
• Oversee the day-to-day operation of the Unity office and Nexus meeting space, including facilities, office supplies, catering, equipment, meeting rooms, communal and reception area. Including the coordination of office and desk moves within Unity.
• Support health, safety, and workplace compliance activities for Unity.
• Coordinate SLT workplace initiatives, and company events and engagement activities such as the CEO Discovery sessions.
• Maintain accurate records, filing systems, and administrative processes.
• Provide administrative support to the SLT, such as the processing of purchase orders, invoices, expenses, and supporting with document management and policy administration.
• Consistently demonstrate and encourage others to adhere to the company values of Proud, Passionate, Ambition and Together.
• Contribute to the Company’s aspiration of becoming an Employer of Choice and Responsibility in the local area by actively participating in our volunteering opportunities where possible.
• Demonstrate engagement with and adherence to the Company’s policies, procedures, guidelines, wellbeing initiatives and reporting channels to ensure all work is carried out safely and to the highest standards, including but not limited to:
• Health & Safety, Occupational Health & Safety, Compliance and Environmental standards / legislation.
• Aerodrome license and CAA standards.
• Appropriate Workplace Behaviour, UK Modern Slavery and General Data Protection & Retention (GDPR) Policies.
• Undertake ad hoc projects and administrative tasks to support business priorities as reasonably requested.

About you: Skills, Qualifications and Experience:

• Evidence of Right to Work in the UK.
• Full 5-year employment/educational history required (with no unaccounted-for gaps).
• Able to obtain a clear Criminal Record Check (CRC) certificate to the required security clearance level for this role.
• Hold a full valid UK Driving Licence or equivalent.
• Proven experience as an Executive Assistant, Personal Assistant, Office Manager, or in a similar business support role.
• Experience managing diaries, meetings, office operations and administrative processes.
• Exceptional organisational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills with strong attention to detail.
• Strong problem-solving and decision-making abilities.
• Advanced Microsoft 365 proficiency, including Outlook, Teams, Word, PowerPoint and Excel.
• Professional, approachable and customer-focused, with the ability to handle confidential information with discretion.
• Experience supporting Boards and Senior Leadership Teams.
• Experience using SharePoint and other collaborative business systems.
• Knowledge of facilities management, workplace compliance and health & safety requirements.
• Experience coordinating employee engagement initiatives, events and corporate activities.

Key Behaviours:

• Builds positive working relationships at all levels.
• Maintains the highest standards of professionalism, integrity and confidentiality.
• Takes ownership, demonstrates initiative and follows through on commitments.
• Anticipates needs and proactively resolves issues.
• Remains adaptable, resilient and effective in a fast-paced environment.
• Consistently delivers high-quality work with minimal supervision.

What we can offer:

• Discretionary annual bonus.
• 25 days holiday per annum (pro-rata), plus statutory public holidays.
• Workplace pension scheme with enhanced employer contributions.
• Enhanced Company Maternity and Paternity Pay.
• Life assurance.
• Access to medical plan including a range of private treatments (after probation period).
• Health & Wellbeing app with access to discounts.
• Electric vehicle scheme (after 9 months of employment).
• Annual complimentary bike maintenance.
• Free onsite parking.
• Cycle to work scheme.
• Access to an Employee Assistance programme and helpline.
• Discount on accommodation, food and beverages at affiliated hotel.
• Discount on food/beverage at affiliated pub.
• You’ll also get all kinds of other great perks, like social events and special employee offers.