At a Glance
- Tasks: Coordinate office operations and support senior leadership in a dynamic environment.
- Company: Join a supportive organisation making a meaningful impact in London.
- Benefits: Flexible part-time hours, hybrid working, and a collaborative culture.
- Other info: Ideal for those returning to work after a break, including parents and carers.
- Why this job: Take ownership of a varied role while balancing work and life commitments.
- Qualifications: Experience in office management, strong organisational skills, and excellent communication.
The predicted salary is between 30000 - 40000 £ per year.
We’re looking for an experienced, highly organised Operations & Office Coordinator to play a central role in keeping our London office running smoothly and supporting our wider organisation. This is a varied and hands‑on role, with responsibility across office operations, governance coordination, and senior leadership support. You’ll be a key point of contact for colleagues and trustees, helping ensure everything runs efficiently behind the scenes.
Flexible working that works for you
- 21 hours per week, with flexibility over how these are worked
- We’re open to a range of working patterns (e.g. school hours, shorter days across the week, or compressed hours)
- Hybrid working, with two days per week in our London office
We aim to agree a working pattern that provides consistency and predictability, while fitting around your other commitments. We particularly welcome applications from experienced candidates returning to work after a career break, including parents and carers.
What you’ll be doing
This is a broad and rewarding role with real ownership. You will:
- Support governance processes, including Board and Committee meetings and documentation
- Provide administrative and coordination support to the CEO and senior leadership team
- Maintain and improve systems and processes, with the opportunity to shape how things are done
- Coordinate IT support, equipment and asset management
- Coordinate logistics for meetings, events and travel
- Take ownership of the day‑to‑day running of the London office, ensuring it is organised, efficient and welcoming
- Act as the main point of contact for facilities, suppliers and office‑related queries
About you
We’re looking for someone who brings strong prior experience and enjoys working in a role with variety and responsibility. You will likely have:
- Experience managing or coordinating a busy office or operational environment
- Confidence working independently and taking ownership of tasks and processes
- Strong organisational skills and attention to detail
- Excellent communication skills, with the ability to work with senior stakeholders
- Good working knowledge of Microsoft 365
- A proactive approach and the ability to juggle competing priorities
Why join us?
- A genuinely flexible, part‑time role designed to support work‑life balance
- A supportive and collaborative working environment
- The opportunity to take ownership of a varied and important role
- The chance to contribute to an organisation delivering meaningful impact
Operations & Office Coordinator employer: Farm Africa
Join our dynamic team as an Operations & Office Coordinator in London, where we prioritise a supportive and collaborative work culture that values flexibility and work-life balance. With opportunities for personal growth and the chance to make a meaningful impact, you'll play a vital role in ensuring our office runs smoothly while enjoying the benefits of hybrid working and a part-time schedule tailored to your needs.
StudySmarter Expert Advice🤫
We think this is how you could land Operations & Office Coordinator
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Operations & Office Coordinator role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with your own. This will help you showcase why you're the perfect fit for their team during those all-important chats.
✨Tip Number 3
Practice your responses to common interview questions, especially those related to office coordination and governance processes. Being well-prepared will boost your confidence and help you articulate your experience effectively.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Operations & Office Coordinator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Operations & Office Coordinator role. Highlight your organisational skills and any relevant experience in managing office operations or supporting senior leadership.
Craft a Compelling Cover Letter:Use your cover letter to tell us why you’re the perfect fit for this role. Share specific examples of how you've successfully coordinated office environments or supported governance processes in the past.
Show Off Your Communication Skills:Since you'll be working with senior stakeholders, it's crucial to demonstrate your excellent communication skills. Make sure your application is clear, concise, and free of errors to showcase your attention to detail.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates about the role!
How to prepare for a job interview at Farm Africa
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Operations & Office Coordinator role. Familiarise yourself with the key responsibilities and think about how your experience aligns with them. This will help you articulate your fit for the position confidently.
✨Showcase Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised and maintained efficiency in a busy environment.
✨Communicate Effectively
Excellent communication is crucial for this position. Practice articulating your thoughts clearly and concisely. Consider preparing a few questions to ask the interviewer about their expectations for communication within the team, as this shows your proactive approach.
✨Emphasise Flexibility and Adaptability
Given the flexible nature of the role, be prepared to discuss how you've adapted to changing circumstances in previous jobs. Share specific examples that highlight your ability to juggle competing priorities while maintaining a positive attitude.
