Finance Officer

About FareShare

FareShare now operates 21 Regional Centres around the UK. The majority of these are run by local charitable organisations we call our Delivery Partners. This enables us to be a UK-wide organisation yet also think and behave with local concerns at the heart of our actions. We support 9,653 local charities and groups – our Community Food Members. Over the past year 16,992 tonnes of food were redistributed by FareShare Regional Centres nationwide, feeding 772,000 people every week. We operate across 1,500 towns, cities and villages and we save UK charities and community groups more than £28 million each year.

Hunger is a growing issue in the UK and while there is surplus food that is otherwise going to waste, we believe that this food should be used to feed people first. Demand far outstrips supply.

FareShare’s Strategy & Vision

• Vision: We have the vision of a UK where “No good food goes to waste”.
• Mission: To use surplus, fit for consumption, food to feed those who are vulnerable in the UK by supporting front line charitable organisations that tackle the cause and not just the symptoms of food poverty.
• Our Purpose: We are doers. We are a community. We change lives.
• Our Values: Passion, Ambition, Respect, Collaboration, Focus.

About this role

The Finance team offers services to the wider FareShare group; by placing outstanding customer service at the heart of everything it does. Our team vision is to seek out the most effective ways to meet our customers’ needs.

In this role you act as part of a team to provide financial administration support across the FareShare group with a specific emphasis on processing invoices and issuing payments to suppliers.

Responsibilities:

• Invoice processing
• Setting up and maintaining supplier files
• Ensure invoices and expenses are authorised and coded correctly
• Initiate supplier and staff expenses payments in line with payment policies, including ad hoc payments
• Monitor and deal with the Finance inbox in a timely manner
• Assist with month end and year end close processes
• Conduct regular supplier reconciliations to ensure that invoicing and payments are up to date
• Account management/administration
• Process all payments and donations on PayPal account
• Payment processing and account monitoring for various accounts including Dart Charge, Merseyside tunnel, Merseyside bridge, milk, Amazon, Mail Chimp, Oyster and EE
• Travel arrangements – booking hotels and flights and maintaining the Trainline Account
• Process all Petty Cash Transactions
• Provide assistance when FareShare needs to call QuickBooks support
• To provide support with FareShare’s new accounting system
• Conduct fortnightly audits of van insurance details making amendments to our policy where necessary
• Maintain a register that holds all insurance documents across the network
• Work with colleagues to develop new processes and ways to ensure compliance with van insurance
• Demonstrate a professional service approach to internal customers by responding to requests timely and accurately
• Build and maintain positive relationships with internal and external customers
• Perform any other ad hoc administrational duties that will improve the performance of Business Support
• All team members are expected to maintain a flexible approach to their roles and respond to FareShare’s changing needs

PERSON SPECIFICATION

Experience and Skills – Essential:

• Good general all round education (generally a minimum of 5 GCSE passes including English and Maths, or equivalent)
• Excellent verbal and written communication skills
• Previous experience of working in a financial role is essential
• The ability to manage potentially difficult conversations
• Very organised with an ability to work systematically and to fixed deadlines
• Ability to use own initiative and work independently
• Proven track record of working accurately and demonstrating attention to detail
• An enthusiastic approach to work; with a ‘can do’ attitude

Experience and Skills – Desirable:

• Experience working as part of a small team
• Competence in IT and general office skills
• A proven track record of maintaining databases and processing transactions accurately
• Experience of dealing with sensitive information securely and in line with Data Protection legislation

Application process:

If you would like to apply for this role please send a copy of your CV and a supporting statement showing how you meet the essential experience outlined in the person specification via our website. Closing date for receipt of applications is Sunday 19th May 2019.