At a Glance
- Tasks: Manage school district contracts and RFPs, ensuring compliance and timely submissions.
- Company: Join Family of Kidz, a dedicated team helping children with special needs since 1998.
- Benefits: Enjoy generous paid time off, medical insurance, and professional development opportunities.
- Other info: Dynamic work environment with excellent team-building events and a supportive culture.
- Why this job: Make a real difference in children's lives while growing your career in contract administration.
- Qualifications: Bachelor's degree and 3-5 years of experience in contract administration or procurement.
The predicted salary is between 40000 - 50000 £ per year.
- Contract Specialist – School District Contracts & RFP Administration
- Salary $90,000/ year
- Position Summary
The Contract Specialist is responsible for managing the complete lifecycle of school district contracts and Requests for Proposals (RFPs), ensuring timely submission, execution, compliance, renewals, and record management.
This position serves as the primary liaison between internal departments and school district procurement offices to support contract administration, maintain compliance with contractual requirements, and identify new business opportunities through competitive procurement processes.
The ideal candidate is highly organized, detail-oriented, and experienced in public sector contracting, procurement regulations, and contract administration.
Essential Responsibilities
- RFP & Bid Management
- Monitor school district procurement websites for new RFPs, RFQs, IFBs, and contract opportunities.
- Review bid specifications and summarize requirements for leadership.
- Coordinate the preparation and submission of proposal responses.
- Assemble required documentation, pricing, certifications, insurance documents, references, and supporting materials.
- Maintain a master calendar of bid deadlines, renewals, and submission requirements.
- Track bid awards and communicate outcomes to leadership.
- Contract Administration
- Manage the full contract lifecycle from award through execution and renewal.
- Draft, review, and coordinate contract documents with legal counsel and internal stakeholders.
- Ensure contracts comply with organizational policies and school district requirements.
- Maintain executed agreements and amendments within the contract management system.
- Monitor contract expiration dates and proactively initiate renewals.
- Track contract performance obligations and deliverables.
- Compliance
- Ensure compliance with federal, state, and local procurement regulations.
- Maintain required vendor registrations and certifications.
- Coordinate certificates of insurance, W-9s, business licenses, and compliance documentation.
- Monitor contractual reporting requirements and submission deadlines.
- Assist during audits related to contracts and procurement.
- Cross-Functional Coordination
- Partner with Operations, Finance, HR, Credentialing, and Legal to gather documentation required for proposals and contracts.
- Coordinate pricing approvals and financial schedules.
- Communicate contract requirements to operational teams following award.
- Serve as the primary point of contact for school district contract administrators.
- Coordinate with service department and billing/finance department to ensure school district programs and rates are entered into system.
- Contract Reporting & Database Management
- Maintain an organized electronic contract repository.
• Develop dashboards tracking
- Active contracts
- Renewal dates
- Pending RFPs
- Award status
- Revenue by contract
- Compliance deadlines
- Prepare reports for executive leadership regarding contract pipeline and upcoming opportunities.
- Process Improvement
- Develop standardized proposal templates and contract checklists.
- Recommend improvements to streamline the RFP and contract process.
- Maintain standard language and reusable proposal content.
Qualifications
- Bachelor's degree in Business Administration, Public Administration, Finance, Legal Studies, Healthcare Administration, or related field.
- 3–5+ years of contract administration or procurement experience.
- Experience responding to public sector RFPs, preferably with school districts or government agencies.
- Strong understanding of contract terminology and procurement regulations.
- Excellent organizational and project management skills.
- Exceptional written and verbal communication abilities.
- Advanced proficiency in Microsoft Office, particularly Excel and Word.
- Experience with contract management software preferred.
- Ability to manage multiple deadlines simultaneously.
- Preferred Experience
- School district contracting
- Educational services
- Healthcare services
- Therapy services
- Special education programs
- Public procurement
- Government contracting
- Vendor management
- Core Competencies
- Exceptional attention to detail
- Strong analytical skills
- Time management
- Problem solving
- Negotiation support
- Relationship management
- Confidentiality
- Collaboration
- Process improvement
- Deadline management
- Key Performance Indicators (KPIs)
- On-time RFP submissions
- Contract renewal completion rate
- Contract execution turnaround time
- Proposal win rate
- Compliance audit results
- Percentage of contracts renewed before expiration
- Accuracy of contract documentation
- Number of procurement opportunities identified
- Ideal Candidate Profile
This role is well suited for someone who thrives in a deadline-driven environment, enjoys managing complex documentation, and has experience navigating school district procurement processes.
The successful candidate will ensure the organization remains compliant while maximizing opportunities to secure and renew district contracts, contributing directly to organizational growth and revenue stability.
What we have to offer YOU
FULL TIME BENEFITS
- Generous Paid Time Off
- (between 25-28 days!)
- 12 Holidays including Winter break 12/25-1/1
- Medical, Dental, and Vision Insurance
- Flexible Spending and Health Savings Accounts
- Life Insurance
- Employee Assistance Program
- Referral Program
- Professional Development Assistance
- Legal and Pet Insurance
- Long-Term & Short-Term Disability Insurance
- Team Building Events
- Incentive Program
PART TIME BENEFITS
We are excited to offer a range of valuable benefits for our employees who work 25 or more hours per week (Medical, Dental, Vision, FSA, Legal and Pet Insurance)*
- Employee Assistance Program
- Referral Program
- Professional Development Assistance
- Full-Time Opportunities Available
- Team Building events
- Incentive Program
Then we are looking forward to receiving your resume!
** Disclaimer
Please note the most current compensation information for all open positions at Family of Kidz can be found on our careers page at Familyof Kidz. com, which supersedes all other sources and job sites.
Why Join our Family?
Since 1998, Family of Kidz has brought together highly qualified teams of professionals who work diligently to help children with special needs, from birth to adulthood.
Our focus is on establishing a strong understanding of each child’s needs and teaching them skills that lead to greater independence and an enhanced quality of life.
Family of Kidz provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Contract Specialist – School District Contracts & RFP Administration in Westbury employer: Family of Kidz
Family of Kidz is an exceptional employer that prioritises the well-being and professional growth of its employees, offering generous benefits such as extensive paid time off, comprehensive health insurance, and opportunities for professional development. With a collaborative work culture focused on making a meaningful impact in the lives of children with special needs, employees can thrive in a supportive environment while contributing to the organisation's mission of enhancing quality of life for families. Located in a vibrant community, this role not only provides a rewarding career path but also fosters a sense of belonging and purpose.
StudySmarter Expert Advice🤫
We think this is how you could land Contract Specialist – School District Contracts & RFP Administration in Westbury
✨Dive into Local Government Events
Get yourself to local government events and public sector job fairs. These are great for meeting recruiters and understanding what different organisations, like Family of Kidz, are looking for. Plus, it shows your genuine interest in the sector!
✨Join Relevant Networks
Look for communities focused on public sector careers. Whether it’s local networking groups or online forums, connecting with professionals in the field can provide insider knowledge and opportunities that you won’t find on typical job boards.
✨Utilise Your University’s Resources
If you’re freshly graduated or still studying, make the most of your university's careers service. They often have exclusive partnerships with companies like Family of Kidz and can help you get your foot in the door for these full-time public sector roles.
✨Stay Updated with Government Initiatives
Keep your finger on the pulse regarding new government projects and policies. Understanding current initiatives can give you a leg up in interviews, showing that you are informed and genuinely interested in making a difference in the public sector.
We think you need these skills to ace Contract Specialist – School District Contracts & RFP Administration in Westbury
Some tips for your application 🫡
Highlight Relevant Experience:In the public sector, having experience in community engagement, policy analysis, or project management stands out. Make sure to showcase any previous roles or volunteer work that reflects your understanding of public service values and how they've shaped your career path.
Showcase Your Knowledge of the Sector:When you’re applying for a government role, it’s crucial to demonstrate your understanding of the current political landscape and public policies. Consider including articles you've written or relevant projects that underline your capability to engage with these concepts effectively.
Tailor Your CV to Reflect Core Competencies:Government positions often require a clear demonstration of competencies such as communication, teamwork, and problem-solving. Try to structure your CV to highlight these skills, using specific examples of how you’ve applied them in past experiences, ideally with quantifiable outcomes where possible.
Craft a Compelling Cover Letter:Your cover letter is your chance to tell your story and convey your passion for public service. Discuss why you want to work for Family of Kidz and how your values align with their mission. Be genuine and let your enthusiasm shine through—this can really set you apart from other candidates.
How to prepare for a job interview at Family of Kidz
✨Get to Know Public Sector Values
Before your interview with Family of Kidz, dig deep into their mission and values, especially how they align with public service and community impact. Understand the key policies or initiatives they are involved in – you’ll want to show that you genuinely care about serving the community.
✨Brush Up on Regulatory Knowledge
Brush up on the regulations, laws, and compliance standards relevant to the role you’re applying for. Since this is the government and public sector, they might throw technical questions related to policy frameworks or project management best practices that you'll need to navigate day-to-day.
✨Highlight Teamwork and Collaboration
The government sector thrives on collaboration. Be ready to discuss how you've successfully worked in diverse teams or involved stakeholders in your projects. Show us how you bring people together to get a common goal achieved – that's what public service is all about!
✨Prepare Real-Life Examples
Craft a few STAR (Situation, Task, Action, Result) stories that demonstrate your experience in similar roles. Whether it’s a project that made a difference in the community or a challenging situation you managed, be ready to express how your skills and experiences make you a valuable asset for Family of Kidz.
