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- Tasks: Provide essential admin support and manage client communications in a busy accountancy practice.
- Company: Established accountancy firm with a professional and dynamic work environment.
- Benefits: Competitive salary, supportive team, and opportunities for career growth.
- Other info: Exciting opportunity to work in a professional setting with diverse responsibilities.
- Why this job: Join a fast-paced team and develop your organisational skills while making a real impact.
- Qualifications: Strong organisational skills and experience in administrative roles preferred.
The predicted salary is between 25000 - 32000 £ per year.
An excellent opportunity has arisen for a professional and highly organised Secretary / Receptionist to join a busy and well-established accountancy practice. This is a varied role providing essential administrative and front-of-house support within a fast-paced professional environment.
Key Responsibilities:
- Diary management for one Director, including scheduling client meetings and internal appointments, as well as arranging Teams and Zoom meetings
- Managing and responding to client emails
- Sending documentation for signature via DocuSign
- Onboarding new clients onto internal databases
- Preparing and issuing client documentation
- Raising, processing and monitoring invoices, including chasing overdue payments
- Ordering office supplies and supporting general office administration
- Supporting new client onboarding including AML checks and preparation of engagement letters for individuals and companies
- Managing incoming post and updating client records on CCH
Key Skills
Secretary / Receptionist employer: Fame Recruitment
Contact Detail:
Fame Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Secretary / Receptionist
✨Tip Number 1
Network like a pro! Reach out to your connections in the accountancy field and let them know you're on the lookout for a Secretary/Receptionist role. You never know who might have the inside scoop on job openings.
✨Tip Number 2
Practice your interview skills! Mock interviews with friends or family can help you feel more confident when discussing your experience in diary management and client communication. Remember, it's all about showcasing your organisational skills!
✨Tip Number 3
Be proactive! If you see a company you’d love to work for, don’t wait for them to post a job. Send a friendly email expressing your interest and attach your CV. It shows initiative and could land you an interview!
✨Tip Number 4
Apply through our website! We’ve got loads of opportunities that might be perfect for you. Plus, applying directly can sometimes give you a better chance of getting noticed by hiring managers.
We think you need these skills to ace Secretary / Receptionist
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Secretary / Receptionist role. Highlight your organisational skills and any relevant experience in diary management or client communication. We want to see how you can bring value to our busy accountancy practice!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to showcase your personality and explain why you're the perfect fit for our team. Mention specific skills that align with the job description, like managing client emails or handling invoices.
Showcase Your Tech Savvy: Since we use tools like Teams, Zoom, and DocuSign, it's important to mention your proficiency with these platforms. If you've got experience with similar software, let us know! It’ll show us you’re ready to hit the ground running.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves. Plus, it’s super easy!
How to prepare for a job interview at Fame Recruitment
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Secretary / Receptionist in an accountancy practice. Familiarise yourself with diary management, client onboarding, and invoicing processes. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss specific examples of how you've managed multiple tasks or prioritised your workload in previous roles. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your organisational prowess.
✨Demonstrate Your Communication Skills
As a Secretary / Receptionist, you'll be the first point of contact for clients. Practice articulating your thoughts clearly and professionally. You might even want to prepare a few scenarios where you successfully handled client communications or resolved issues, as this will showcase your interpersonal skills.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the company culture, team dynamics, and expectations for the role. This not only shows your interest but also helps you determine if the company is the right fit for you.