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For Companies At a Glance
- Tasks: Manage diaries, client communications, and provide essential admin support in a busy office.
- Company: Established accountancy practice with a professional and dynamic environment.
- Benefits: Gain valuable experience, develop organisational skills, and work in a supportive team.
- Other info: Opportunity to grow within a well-respected firm and enhance your career.
- Why this job: Perfect for those who thrive in fast-paced settings and enjoy multitasking.
- Qualifications: Strong organisational skills and a professional attitude are essential.
The predicted salary is between 25000 - 35000 £ per year.
An excellent opportunity has arisen for a professional and highly organised Secretary / PA to join a busy and well-established accountancy practice. This is a varied role providing essential administrative, PA and relief reception support within a fast-paced professional environment.
Key Responsibilities:
- Diary management for one Director, including scheduling client meetings and internal appointments, as well as arranging Teams and Zoom meetings
- Managing and responding to client emails
- Onboarding new clients onto internal databases
- Preparing and issuing client documentation
- Ordering office supplies and supporting general office administration
- Supporting new client onboarding including AML checks and preparation of engagement letters for individuals and companies
- Managing incoming post and updating client records on CCH
- Providing relief reception cover, including meeting and greeting clients and handling incoming calls
Key Skills
Secretary / PA employer: Fame Recruitment
Contact Detail:
Fame Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Secretary / PA
✨Tip Number 1
Network like a pro! Reach out to your connections in the accountancy field and let them know you're on the lookout for a Secretary/PA role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Nail that interview prep! Research the company and its culture, and be ready to discuss how your organisational skills and experience align with their needs. Practise common interview questions so you can showcase your ability to manage diaries and client communications effortlessly.
✨Tip Number 3
Show off your tech skills! Familiarise yourself with tools like Teams and Zoom, as well as any specific software mentioned in the job description. Being tech-savvy will give you an edge and show that you're ready to hit the ground running.
✨Tip Number 4
Apply through our website! We make it super easy for you to submit your application directly. Plus, it shows you're genuinely interested in joining our team. Don't miss out on this chance to shine!
We think you need these skills to ace Secretary / PA
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your organisational skills and experience in diary management. We want to see how you’ve juggled multiple tasks in a busy environment, so don’t hold back on those examples!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our Secretary/PA role. Mention your experience with client communication and any relevant software you’ve used, like Teams or Zoom.
Showcase Your Attention to Detail: In a role like this, attention to detail is key. Make sure your application is free from typos and errors. We appreciate a polished presentation, so double-check everything before hitting send!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Fame Recruitment
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Secretary / PA in an accountancy practice. Familiarise yourself with diary management, client onboarding, and general office administration tasks. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss specific examples of how you've managed multiple tasks or projects simultaneously. Use the STAR method (Situation, Task, Action, Result) to structure your answers. This will demonstrate your ability to thrive in a fast-paced environment, which is crucial for this position.
✨Prepare for Common Scenarios
Think about potential scenarios you might face as a Secretary / PA, such as handling a difficult client or managing conflicting appointments. Prepare your responses in advance so you can showcase your problem-solving skills and adaptability during the interview.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the tools they use for diary management, or how they handle client onboarding. This shows your enthusiasm for the role and helps you gauge if the company is the right fit for you.