At a Glance
- Tasks: Manage diaries, client communications, and provide essential admin support in a busy office.
- Company: Established accountancy practice with a supportive team environment.
- Benefits: Gain valuable experience in a professional setting with opportunities for growth.
- Other info: Join a diverse team committed to inclusion and professional development.
- Why this job: Perfect for organised individuals wanting to thrive in a fast-paced, dynamic role.
- Qualifications: Experience in admin roles and strong skills in Microsoft Office required.
The predicted salary is between 30000 - 40000 € per year.
An excellent opportunity has arisen for a professional and highly organised Secretary / PA to join a busy and well-established accountancy practice. This is a varied role providing essential administrative, PA and relief reception support within a fast-paced professional environment.
Key Responsibilities:
- Diary management for one Director, including scheduling client meetings and internal appointments, as well as arranging Teams and Zoom meetings
- Managing and responding to client emails
- Onboarding new clients onto internal databases
- Preparing and issuing client documentation
- Ordering office supplies and supporting general office administration
- Supporting new client onboarding including AML checks and preparation of engagement letters for individuals and companies
- Managing incoming post and updating client records on CCH
- Providing relief reception cover, including meeting and greeting clients and handling incoming calls
Key Skills & Requirements:
- Previous experience within a Secretary, PA or Administrative role
- Strong proficiency in Microsoft Outlook, Word and basic Excel
- Excellent communication skills, both written and verbal
- Strong organisational skills with the ability to manage and prioritise workload effectively
- High level of accuracy and attention to detail
This is a fantastic opportunity for a proactive and reliable Secretary / PA looking to join a supportive team within a professional environment.
Executive PA & Front Desk Coordinator employer: Fame Recruitment
Join a well-established accountancy practice that values professionalism and organisation, offering a supportive work culture where your contributions are recognised. With opportunities for personal growth and development, this role as an Executive PA & Front Desk Coordinator allows you to thrive in a fast-paced environment while enjoying the benefits of a collaborative team atmosphere.
StudySmarter Expert Advice🤫
We think this is how you could land Executive PA & Front Desk Coordinator
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Executive PA role, and you might just find someone who can put in a good word for you.
✨Tip Number 2
Prepare for those interviews! Research the company and practice common interview questions. We want you to shine when discussing your organisational skills and experience in managing diaries and client communications.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way. It shows your enthusiasm for the role and keeps you fresh in their minds as they make their decision.
✨Tip Number 4
Apply through our website! We’ve got loads of opportunities that might be perfect for you. Plus, it’s a great way to ensure your application gets seen by the right people.
We think you need these skills to ace Executive PA & Front Desk Coordinator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive PA & Front Desk Coordinator role. Highlight your previous experience in administrative roles and showcase your organisational skills. We want to see how you can bring your unique flair to our busy accountancy practice!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific skills like diary management and client communication that align with what we're looking for. Let us know how you can support our team!
Showcase Your Tech Skills:Since proficiency in Microsoft Outlook, Word, and basic Excel is key, make sure to mention any relevant experience you have with these tools. We love seeing candidates who are tech-savvy and can hit the ground running in our fast-paced environment.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves. Plus, it’s super easy to do!
How to prepare for a job interview at Fame Recruitment
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive PA & Front Desk Coordinator. Familiarise yourself with diary management, client onboarding, and office administration tasks. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss specific examples of how you've managed multiple tasks or prioritised workloads in previous roles. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your strong organisational skills.
✨Brush Up on Tech Skills
Since proficiency in Microsoft Outlook, Word, and basic Excel is crucial, take some time to refresh your skills before the interview. You might even want to mention any relevant software you've used in the past, as this shows you're tech-savvy and ready to hit the ground running.
✨Practice Your Communication
Excellent communication skills are key for this role, so practice articulating your thoughts clearly and confidently. Consider doing a mock interview with a friend or family member to refine your verbal and written communication skills, ensuring you can convey your ideas effectively during the actual interview.
