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- Tasks: Manage project documentation and office operations for a major construction scheme.
- Company: Join a leading contractor known for innovative construction methods and national reach.
- Benefits: Enjoy a competitive salary, career growth opportunities, and a dynamic work environment.
- Why this job: Be part of a transformative project that creates new homes and drives industry innovation.
- Qualifications: Experience in document control or site administration is essential; strong communication skills are a must.
- Other info: This role offers a chance to work on a high-value project in Birmingham.
The predicted salary is between 32000 - 40000 £ per year.
We are currently searching for a Document Controller/Office Manager for an exciting construction scheme in the heart of Birmingham. This scheme will provide over 500 new homes across 6 mid to high-rise blocks and has a build value of £80m. This company specialises in modern methods of construction and are at the pinnacle of driving innovation in the sector. They have national coverage and are headquartered in the West Midlands.
Duties:
- Document Management: Oversee the receipt, distribution, tracking, and archiving of all project documentation (drawings, RFIs, submittals, etc.) using document control systems (e.g., Aconex, Viewpoint).
- Compliance & Quality Control: Ensure all documents meet regulatory, client, and company standards before distribution.
- Communication Liaison: Act as the central point of contact between site teams, consultants, and subcontractors for document flow and updates.
- Office Administration: Manage day-to-day office operations including supplies, equipment, and facilities to support the project team efficiently.
- Meeting Coordination: Organise project meetings, take minutes, and ensure action points are documented and followed up.
- Staff Support: Provide administrative support to project and site teams including onboarding, timesheets, and training coordination.
- Filing Systems & Data Security: Maintain structured digital and physical filing systems, ensuring document confidentiality and accessibility.
- Reporting & Auditing: Prepare regular reports on document status, version control, and support audits as required.
Required:
- Strong background in document control, site office management or site administration.
- Experience working solely or had crossover in the document control function of a construction project.
- Great interpersonal skills and ability to communicate effectively across an array of external consultants.
- Experience using EDMS systems such as Viewpoint; Autodesk Build; ASite.
To apply for this role please send your CV through the portal or get in contact with Sam Marsden at Falcon Green directly.
Document Controller/Office Manager in Birmingham employer: Falcon Green Personnel
Contact Detail:
Falcon Green Personnel Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller/Office Manager in Birmingham
✨Tip Number 1
Familiarise yourself with the specific document control systems mentioned in the job description, such as Aconex and Viewpoint. Having hands-on experience or even completing online tutorials can give you a significant edge during interviews.
✨Tip Number 2
Network with professionals in the construction industry, especially those who have worked in document control roles. Attend local industry events or join relevant online forums to make connections that could lead to referrals.
✨Tip Number 3
Prepare to discuss your previous experiences in document management and office administration during the interview. Be ready to provide specific examples of how you've ensured compliance and quality control in past projects.
✨Tip Number 4
Research the company’s recent projects and their approach to modern construction methods. Showing that you understand their values and innovations can help you stand out as a candidate who is genuinely interested in the role.
We think you need these skills to ace Document Controller/Office Manager in Birmingham
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in document control and office management, particularly in the construction sector. Use specific examples that demonstrate your skills in managing documentation and compliance.
Craft a Compelling Cover Letter: Write a cover letter that addresses the key responsibilities mentioned in the job description. Explain how your background aligns with their needs, especially your experience with EDMS systems like Viewpoint or Autodesk Build.
Showcase Your Interpersonal Skills: In your application, emphasise your communication skills and ability to liaise effectively with various stakeholders. Provide examples of how you've successfully managed relationships in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors or typos. A polished application reflects your attention to detail, which is crucial for a Document Controller/Office Manager role.
How to prepare for a job interview at Falcon Green Personnel
✨Know Your Document Control Systems
Familiarise yourself with the document control systems mentioned in the job description, such as Aconex and Viewpoint. Be prepared to discuss your experience with these tools and how you've used them to manage documentation effectively in previous roles.
✨Demonstrate Compliance Knowledge
Understand the importance of compliance and quality control in document management. Be ready to share examples of how you've ensured that documents meet regulatory and company standards in past projects.
✨Showcase Your Communication Skills
As a central point of contact, strong communication skills are essential. Prepare to discuss how you've successfully liaised between different teams and stakeholders, ensuring smooth document flow and updates.
✨Highlight Your Organisational Abilities
Office management requires excellent organisational skills. Be ready to talk about how you've managed office operations, coordinated meetings, and maintained filing systems in a way that supports project efficiency.
