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For Companies At a Glance
- Tasks: Post invoices, process expenses, and manage supplier payments in a fast-paced environment.
- Company: Dynamic company in Woking with a supportive team atmosphere.
- Benefits: Permanent position with competitive salary and opportunities for growth.
- Why this job: Join a busy team and enhance your finance skills while making a real impact.
- Qualifications: At least 2 years of purchase ledger experience and strong IT skills required.
- Other info: Fast-paced role with opportunities to develop problem-solving and multitasking abilities.
The predicted salary is between 24000 - 36000 £ per year.
Woking (Hybrid after 3-Month Probation)
Up to 30,000 per annum
No onsite parking available
About the Role
We are looking for a detail-oriented and proactive Purchase Ledger Assistant to join a busy and fast-paced finance team. This role is ideal for someone with strong accounts payable experience who enjoys working collaboratively with both internal teams and external suppliers.
You will play a key role in ensuring the smooth running of the purchase ledger function, maintaining accurate financial records, and supporting timely payments.
Key Responsibilities
- Accurately post supplier invoices and staff expense claims, ensuring correct matching to purchase orders and goods receipts
- Prepare and process weekly payment runs, ensuring all payments are accurate and made within agreed terms
- Reconcile supplier statements and promptly investigate and resolve discrepancies
- Liaise with internal departments and external suppliers to resolve queries efficiently
- Set up new supplier accounts, ensuring all required checks and documentation are completed
- Respond to supplier queries via telephone and email in a professional and timely manner
- Process manual payments outside of the standard BACS cycle and allocate them correctly
- Assist in managing the shared Accounts Payable inbox
- Complete credit application forms for review and approval by the AP Manager
- Proactively manage and clear aged items, meeting deadlines consistently
- Provide support and cover for team members during periods of absence
Skills & Experience Required
- Minimum of 2 years\’ recent experience in a purchase ledger or accounts payable role (essential)
- Strong understanding of 3-way matching (purchase order, goods receipt, invoice) (essential)
- Experience working with multiple ledgers and handling high transaction volumes (advantageous)
- Excellent attention to detail and high level of accuracy
- Strong organisational and time management skills, with the ability to prioritise workload effectively
- Confident communicator with the ability to build strong working relationships
- Ability to work independently, use initiative, and perform well under pressure
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Purchase Ledger Assistant employer: Faith Recruitment
Contact Detail:
Faith Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Purchase Ledger Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance world, especially those who might know about Purchase Ledger roles. A friendly chat can sometimes lead to opportunities that aren’t even advertised.
✨Tip Number 2
Prepare for interviews by brushing up on your purchase ledger knowledge. Be ready to discuss your experience with supplier invoices and reconciliations. We want you to show off your skills and how you can handle high-volume processing!
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, drop a quick thank-you email to express your appreciation. It keeps you fresh in their minds and shows your enthusiasm for the role.
✨Tip Number 4
Apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, it’s super easy to navigate and find the perfect fit for your skills.
We think you need these skills to ace Purchase Ledger Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your purchase ledger experience and relevant skills. We want to see how your background fits with the role, so don’t be shy about showcasing your achievements!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Purchase Ledger Assistant role. We love seeing enthusiasm and a bit of personality, so let us know what excites you about this opportunity.
Show Off Your IT Skills: Since strong IT skills are a must, mention any software or systems you’ve used in previous roles. If you’ve got experience with high-volume processing or multiple ledgers, make sure to highlight that too!
Proofread Before You Submit: Attention to detail is key in this role, so show us you’ve got it by proofreading your application. Typos and errors can be a red flag, so take a moment to double-check everything before hitting send!
How to prepare for a job interview at Faith Recruitment
✨Know Your Numbers
Make sure you brush up on your purchase ledger knowledge. Be ready to discuss your experience with posting supplier invoices and processing expenses. Highlight specific examples where you've successfully managed high-volume processing or reconciled statements.
✨Show Off Your IT Skills
Since strong IT skills are a must, be prepared to talk about the software you've used in previous roles. If you've worked with multiple ledgers, mention that too! We recommend bringing up any specific tools or systems that relate to the job description.
✨Time Management is Key
Demonstrate your ability to multitask and meet deadlines. Think of instances where you had to juggle various responsibilities under pressure. Sharing these experiences will show that you can handle the demands of the role effectively.
✨Attention to Detail Matters
Prepare to discuss how you ensure accuracy in your work. Whether it's resolving aged queries or maintaining supplier records, having concrete examples will help illustrate your high attention to detail. Don't forget to mention any problem-solving strategies you've employed!