Senior Administrator, Funds & Corporate (Jersey)

Key responsibilities

• Assisting with establishing, maintaining and terminating fund, managed business and other corporate structures, and should liaise with clients to build direct relationships;
• Managing client needs and expectations, ensuring a pro‑active and responsive personal service is given at all times;
• Participating in client meetings, for your allocated clients as appropriate;
• Maintaining accurate statutory records and updating computer database and electronic records;
• Checking and reviewing client structures’ constitutive documents to ensure the services provided by FFSL are compliant with the terms therein;
• Compliance with internal processes, guidelines and best practices according to regulatory requirements and company policy;
• Co‑ordination of director and shareholder meetings, including agenda and board pack preparation, facilitation and attendance of meetings, and timely and accurate recording of the minutes of such meetings;
• Preparing and processing bank transfer instructions, including any cash management requirements, and maintenance of any payment or invoice trackers;
• Preparing and processing investor capital calls, distributions, subscriptions and redemptions;
• Facilitation and ensuring timely management of investment acquisitions and disposals;
• Facilitation of investor reporting e.g. circulation of financial statements, NAV reports, Investment Adviser updates etc.;
• Undertaking client periodic reviews to assist compliance as needed;
• Being aware of and being able to advise (with oversight from your Senior Manager/Director) on CDD requirements for investors and clients;
• Maintaining board meeting trackers, template agendas and actively managing the board meeting process for your clients;
• Ensuring timely and accurate recording of your time for billing purposes and assisting trainees as needed in the team;
• Being able to share your knowledge and train new starters or junior staff on the clients you are responsible for and our internal procedures;
• Maintaining compliance with, and awareness of all FFSL procedures, and any applicable Group applicable procedures, at all times and assisting in promoting a positive compliance culture in the team;
• Providing administrative support to more senior colleagues as required;
• Producing accurate work within industry standard, or agreed timeframes; and
• Any other duties that may be deemed appropriate to this role.

Technical knowledge & skills required

• Proficient in minute writing;
• Excellent attention to detail;
• Strong time management and organisational skills;
• Willingness to study for a further professional qualification;
• Excellent interpersonal skills and ability to communicate effectively with clients and colleagues at all levels; and
• Ability to work under pressure and meet deadlines.

Experience / Qualifications

• Educated to at least A Level standard;
• High level of general competency in Microsoft Office e.g. Word, Excel, and Outlook;
• Hold the CLTI Certificate in Fund Administration or equivalent level professional qualification;
• Ideally 3-5 years of demonstrable funds experience, preferably with some knowledge or exposure to fund and corporate structures, SPV administration, or 3 years of relevant financial services experience.

IT Skills

• High level of general competency in Microsoft e.g. Work, Excel, and Outlook.

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