At a Glance
- Tasks: Support the financial planning team with client documentation and administrative tasks.
- Company: Join a dynamic financial services firm in Glasgow with a focus on client satisfaction.
- Benefits: Enjoy 25 days annual leave, flexible benefits, and a company pension scheme.
- Other info: Proactive team players will thrive in this fast-paced, supportive environment.
- Why this job: Be a key player in delivering exceptional financial advice and making a real difference.
- Qualifications: Previous experience in financial services and strong communication skills are preferred.
The predicted salary is between 25000 - 32000 £ per year.
Job Role
The Financial Planning Administrator will support the financial planning team in delivering exceptional service to clients by managing various administrative tasks, assisting with client documentation, and helping to ensure efficient operations within the financial planning process.
This role is pivotal in maintaining accurate data and contributing to the successful delivery of financial advice and annual reviews.
Responsibilities
Client Management & Administration
- New Client Packs: Prepare and organize new client packs, ensuring all required documentation is included and up to date.
- Letters of Authority (LOAs): Obtain and process Letters of Authority to allow advisers to liaise with third parties on behalf of clients.
- Information Requests: Assist in gathering and managing client information as needed for the financial planning process.
- Data Entry: Accurately enter and maintain client information in relevant systems, ensuring data is up-to-date and complete.
- Research: Conduct research on financial products, providers, and options relevant to clients' financial plans.
- Submission: Submit applications, claims, and documents to relevant third parties, such as investment providers, insurers, etc.
- Pre-Approval: Assist with obtaining pre-approvals for products and services related to client financial plans.
Responsibilities
Annual Reviews & Financial Planning
- Annual Review Preparation: Assist in the preparation of annual reviews for clients, ensuring that all necessary information is collected and reviewed.
Reports: Generate and prepare financial reports, including
- Annual Review Reports
- Bed & ISA Reports
- Fund Switch/Withdrawal Reports
- New Business Reports
General Admin: Handle client and adviser queries, helping with routine tasks and general administrative support.
Client Interaction
- Front of
House: Serve as the first point of contact for clients, providing a friendly and professional service.
Answer calls, manage client inquiries, and direct them to the appropriate adviser when necessary.
- The ideal person
- Proactive and self-motivated with a positive attitude.
- Strong organizational skills with the ability to prioritize tasks effectively.
- A team player who collaborates well with colleagues and advisers.
- Willingness to learn and develop within the financial planning sector
Skills & Qualifications
- Previous Experience: Prior experience in a financial planning or financial services administrative role is desirable.
- Knowledge: A solid understanding of financial products, services, and regulatory requirements within the financial planning industry.
- Communication Skills: Strong verbal and written communication skills, with the ability to explain complex information clearly to clients and colleagues.
- Attention to Detail: High level of accuracy in data entry and report preparation.
- Time Management: Ability to manage multiple tasks efficiently and meet deadlines in a fast-paced environment.
- Client-Focused: A client-oriented approach, with a focus on providing excellent service and fostering positive relationships.
- Technical Skills: Proficiency with Microsoft Office Suite (Word, Excel, Power Point) and experience using financial planning software and CRM systems.
Benefits
- Company pension scheme
- Death in service
- 25 days annual leave
- Flexible Benefits
- Birthday as an additional day off
- Opportunity to purchase additional holidays.
- Enhanced family friendly policies
- Cycle to work scheme.
Administrator - Glasgow employer: Fairstone Group
As a Financial Planning Administrator in Glasgow, you will thrive in a supportive and dynamic work environment that prioritises employee growth and development. Our company offers a comprehensive benefits package, including a generous pension scheme, flexible working options, and enhanced family-friendly policies, ensuring a healthy work-life balance. Join us to be part of a collaborative team dedicated to delivering exceptional service to clients while enjoying unique perks like additional holiday purchases and a cycle-to-work scheme.
StudySmarter Expert Advice🤫
We think this is how you could land Administrator - Glasgow
✨Tap into Campus Networks
If you're still in uni, don’t forget to engage with your campus's career services and attend finance-related events. Banks often do presentations and recruitment drives on campus, so put yourself out there and make use of these opportunities to show off your passion for the field.
✨Get Certified
Consider pursuing relevant certifications like the CFA or ACCA while you’re job hunting. They not only beef up your CV but also connect you with professional bodies which can lead to networking opportunities and even job openings in banking and financial services.
✨Connect on Professional Platforms
Join finance-focused groups on platforms like LinkedIn and engage in discussions. This can really help you stand out from the crowd, allowing potential employers to see your knowledge and interest in industry trends. Plus, you might stumble upon job postings shared exclusively within the group.
✨Apply Directly and Be Proactive
Don’t shy away from reaching out directly to firms like Fairstone Group. Use their websites and apply through them, but also consider following up with a polite email to express your enthusiasm. Being proactive can make a huge difference in getting noticed in the competitive financial services sector.
We think you need these skills to ace Administrator - Glasgow
Some tips for your application 🫡
Show Off Your Numbers!:In the banking and financial services world, quantifiable achievements are key. Make sure your CV highlights your grades in relevant subjects, any financial certifications you hold, and specific projects where you've delivered measurable results. Employers love to see how your skills translate into real-world success.
Tailor Your Cover Letter to the Role:When applying for a full-time position, your cover letter should make a direct connection between your experience and the job description. Don't just state your enthusiasm for finance—dive into how your background in banking or financial analysis sets you apart. Let your passion shine through while being specific about what you can bring to Fairstone Group.
Include Relevant Financial Software Experience:If you've worked with financial modelling tools or software like Excel, SAP, or specific analytical tools during your studies or internships, bring that up! Highlighting your proficiency can really make your application pop and show you're ready to hit the ground running in a full-time role.
Research and Reflect:Before hitting that 'apply' button on Fairstone Group's website, do a little digging. Look up their recent projects, values, and culture. Reflecting their ethos in your application can make a huge difference and show you’re genuinely interested in being part of the team!
How to prepare for a job interview at Fairstone Group
✨Brush Up on Financial Analysis Skills
Make sure you're well-versed in financial concepts and analytical techniques relevant to banking and financial services. Get comfortable with tools like Excel for modelling or financial forecasting, as technical questions in this area are common during interviews with Fairstone Group.
✨Prepare for Case Studies
Expect to tackle case studies that demonstrate your problem-solving skills in real-world banking scenarios. Familiarise yourself with the types of problems you might face—think risk assessments or investment evaluations—and be ready to articulate your thought process clearly.
✨Show Your Passion for Finance
Since this is a full-time position, employers at Fairstone Group will be keen to see your genuine interest in finance. Be prepared to discuss recent industry trends or news articles that excite you, showcasing your enthusiasm and engagement with the field.
✨Network with Industry Professionals
Before your interview, reach out to current or former Fairstone Group employees on platforms like LinkedIn. They'll offer unique insights into the company's culture and the interview process, which can give us a delightful edge in showcasing a good fit for the team.
