Office Administrator (Temporary) in London

Type of position: 6 Months Temporary Assignment, - 9am - 5.30pm
Location: Office-based, London, UK
We are looking for an Administrator to join our team as an intern to support with our office operations and administration activities. The internship is an opportunity for -learning and growth-, this role supports the team, under the guidance and supervision of their line manager. The internship will enable the development of expertise through cover a range of administration duties and tasks to gain a broad experience.

• Office Administration - providing an excellent service to all internal colleagues to support their experience working for FAIRR (supporting your line manager with queries)
• Ordering office equipment, maintaining stock, ordering supplies, taking deliveries, photocopying, printing, and binding documents.
• Meeting management – scheduling internal and external meetings, creating, and sending calendar invitations, booking rooms, ordering catering
• Helping organise internal events for the team, finding, and booking venues, arranging catering.
• Managing the shared mailbox – reviewing emails and forwarding them or replying to senders
• Ordering and replenishing food stock for the team: Lunches, snacks, fruit, and drinks.
• Ensure that the office is tidy, and fridges are emptied and clean.
• Providing some support to the Finance team with administration (chasing up invoices etc)
• Helping the team with booking events, conferences
• Able to work independently (particularly on a Thursday and Friday when this role will cover the operations task standalone, as the line manager works part time).

• Team player – eager to work as part of a team and gain maximum exposure to existing team members/managers
• Excellent organisation and time management skills – with a drive to achieve concrete results, prioritising and ensuring delivery even when facing competing priorities.
• Excellent written communication skills
• High attention to detail
• An enthusiastic and curious learner with a growth mindset, who is keen to develop by encouraging feedback from others to develop their skills and experience
• Asks well thought through questions and actively listens to others to understand what is required
• Keen to be involved in new experiences that will enable development - seeks out opportunities to be involved
• Communicates effectively, keen to listen and absorb as much information as possible
• Proactive and enthusiastic at communicating with others
• Efficient, flexible and reliable
• A self-starter, able to work with minimal oversight (after training)
• Shows persistence in problem-solving to achieve personal and organisational goals.
• Previous experience in managing information (and sometimes confidential information)