Office Administrator (Permanent, Contract, Temporary) in London

Type of position: 6 Months Temporary Assignment, 9am - 5.30pm

Location: Office-based, London, UK

We are looking for an Administrator to join our team as an intern to support with our office operations and administration activities. The internship is an opportunity for learning and growth, this role supports the team under the guidance and supervision of their line manager. The internship will enable the development of expertise through covering a range of administration duties and tasks to gain broad experience.

• Office Administration: Providing an excellent service to all internal colleagues to support their experience working for FAIRR (supporting your line manager with queries). Ordering office equipment, maintaining stock, ordering supplies, taking deliveries, photocopying, printing, and binding documents.
• Meeting Management: Scheduling internal and external meetings, creating and sending calendar invitations, booking rooms, ordering catering.
• Event Organisation: Helping organise internal events for the team, finding and booking venues, arranging catering.
• Shared Mailbox Management: Reviewing emails and forwarding them or replying to senders.
• Food Stock Management: Ordering and replenishing food stock for the team: lunches, snacks, fruit, and drinks.
• Office Maintenance: Ensuring that the office is tidy, and fridges are emptied and clean.
• Finance Support: Providing some support to the Finance team with administration (chasing up invoices etc).
• Event Booking: Helping the team with booking events and conferences.

Requirements:

• Able to work independently (particularly on a Thursday and Friday when this role will cover the operations task standalone, as the line manager works part time).
• Team player – eager to work as part of a team and gain maximum exposure to existing team members/managers.
• Excellent organisation and time management skills – with a drive to achieve concrete results, prioritising and ensuring delivery even when facing competing priorities.
• Excellent written communication skills.
• High attention to detail.
• An enthusiastic and curious learner with a growth mindset, who is keen to develop by encouraging feedback from others to develop their skills and experience.
• Asks well thought through questions and actively listens to others to understand what is required.
• Keen to be involved in new experiences that will enable development - seeks out opportunities to be involved.
• Communicates effectively, keen to listen and absorb as much information as possible.
• Proactive and enthusiastic at communicating with others.
• Efficient, flexible and reliable.
• A self-starter, able to work with minimal oversight (after training).
• Shows persistence in problem-solving to achieve personal and organisational goals.
• Previous experience in managing information (and sometimes confidential information).