Finance Assistant, The Savoy Hotel

The Savoy, a Fairmont Managed Hotel, is one of the world's most iconic hotels. A renowned leader in the hospitality industry, The Savoy has a reputation for outstanding service and excellence. Originally built in 1889, the hotel has a rich history and has played host to royalty, world leaders, and legends of the stage and screen. Today, colleagues pride themselves on being innovative and inspirational, delivering the very best in five-star luxury.

Your purpose will be: Reporting into the Senior Finance Leader / Finance Manager, you will be responsible for processing payment and reconciliation of the suppliers account. Efficiently and accurately processing invoices in a timely manner and maintaining healthy relationships with the supplier.

You will be accountable for:

• Creating new vendors and vendor bank account changes on Finance system (SUN)
• Managing the relationship between our automated AP/Procurement system (BirchStreet) and clearing any exceptions.
• Ensuring invoices are matched to the correct PO and coded to the correct nominal account and code centre.
• Researching and resolving invoice discrepancies.
• Preparing invoices for payment runs, and sending remittances to suppliers.
• Running payment drafts for Finance Manager to review.
• Working to ensure no invoices and credit notes remain open over 60 days.
• Assisting with monthly reports.
• Managing food & beverage month-end journals.
• Assisting in internal and external audit queries.
• Working closely with the cost controller and executive chef to manage food and beverage costs.
• Engaging with management over any problems encountered.
• Establishing the highest level of communication, co-operation, and goodwill with internal and external stakeholders, and ensuring that all queries are responded to.
• Acting in accordance with fire, health, and safety regulations and following the correct procedures when the situation arises.
• Carrying out additional tasks as instructed by the Senior Finance Leader and reasonable requests by the Finance Manager and Director of Finance.

What you will need to do this role:

• Enthusiastic and positive personality with the ability to build trusting relationships with others.
• Strong communication skills, both written & verbal.
• Strong administration and organization skills with a proven ability to juggle many tasks.
• Great attention to detail, and focus on quality of work produced.
• A team player, possessing a high degree of professionalism.
• Commitment to continuous improvement.
• Ability to analyze large amounts of data.
• Professional knowledge of Microsoft Excel and suite of Microsoft Office applications.
• Preferably studying towards ACCA.
• Previous experience in the hospitality industry.
• Knowledge of Sun and Birchstreet is desirable.

Please note that we believe in flexibility and multi-skilling, and you may be asked to do different tasks from time to time to enable us to meet the needs of our guests and colleagues.

What's in it for you?

• Competitive salary, pension, and life assurance.
• 31-33 days of holiday (including public holidays).
• Cashback for wellbeing/healthcare expenses & Perkbox.
• Exclusive discounts: Savoy, Fairmont, Raffles, and Accor hotels (friends & family rates included).
• 50% off at American & Beaufort Bars, Afternoon Tea, spa, florist, and select Gordon Ramsay restaurants.
• 20% off at other Gordon Ramsay restaurants and Restaurant 1890.
• Free stay at The Savoy after probation.
• Colleague restaurant, interfaith prayer room, and wellness room.
• Laundry services for all colleagues.
• Gym access, cycle-to-work scheme, and Virgin Active membership discount.
• Season ticket loan for commuting.
• Employee assistance program.
• English classes, optician reimbursements, and local discounts for F&B and retail.