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- Tasks: Manage document workflows and ensure compliance in a dynamic civil engineering environment.
- Company: Join Fairhurst LLP, one of the UK's largest consulting engineering partnerships.
- Benefits: Enjoy competitive salary, flexible benefits, and 33 days annual leave.
- Why this job: Be part of innovative projects and contribute to sustainable engineering solutions.
- Qualifications: Experience in document control within construction or engineering is essential.
- Other info: Collaborative culture focused on inclusivity and professional development.
The predicted salary is between 28800 - 43200 £ per year.
About Fairhurst LLP – Fairhurst LLP is one of the UK’s largest private multidisciplinary partnerships of consulting engineers, delivering civil, structural, geotechnical, environmental, transportation, planning, water, and landscape architecture services across 16 principal offices in the UK. Fairhurst specialises in providing cost‑effective, sustainable engineering solutions and prides itself on high-quality service delivery, technical excellence, and long-standing client relationships.
Role Overview – We are seeking an experienced and highly organised Document Controller to join our team in the Edinburgh office. Working within a civil engineering environment, this role is essential to the successful delivery of live projects and the smooth operation of multidisciplinary project teams. You will be responsible for managing complex document workflows, maintaining rigorous version control, and ensuring all project documentation complies with internal standards, client requirements, and industry regulations. This role requires someone who can confidently coordinate across teams, safeguard documentation integrity, and support continuous compliance with QA and ISO procedures.
KEY RESPONSIBILITIES
- Document Management
- Manage and maintain both electronic and hard‑copy document control systems.
- Upload, issue, track, and archive all project documentation.
- Maintain accurate document registers, ensuring full version control at all times.
- Ensure all documents meet company, client, and project-specific quality and formatting requirements.
- Technical Document Coordination
- Control the distribution of drawings, specifications, reports, and other technical documentation.
- Ensure timely circulation of documents to internal teams, subcontractors, consultants, and clients.
- Track document submissions and approvals to support project programme requirements.
- Compliance & Quality Assurance
- Assist with internal and external audits, supporting ongoing compliance with QA and ISO standards.
- Follow established document control procedures and contribute to process improvements.
- Ensure documentation workflows align with project management and industry best practice.
- Stakeholder Support & Communication
- Liaise confidently with project managers, engineers, subcontractors, and clients.
- Provide guidance to project teams on document control procedures and systems.
- Support senior project staff by ensuring documentation is accurate, accessible, and up to date.
QUALIFICATIONS & EXPERIENCE
- Proven experience as a Document Controller, ideally within the construction or engineering sector.
- Ability to work independently on live projects while managing competing priorities.
- Strong understanding of document control processes, workflows, and best practice.
- Experience using document management systems (e.g., Viewpoint, Projectwise, ACC, SharePoint, or similar).
- Excellent organisational skills with exceptional attention to detail.
- Experience working on large-scale or multi‑site civil engineering or construction projects.
- Knowledge of ISO 9001 quality standards and QA processes.
WHAT WE OFFER YOU
- A collaborative, partner‑led environment with access to multidisciplinary expertise.
- Career and professional development and opportunities.
- Competitive salary and benefits, aligned to experience and location.
- A culture built on responsiveness, flexibility, and sustainable, value‑adding engineering.
- Competitive salary and excellent flexible benefits package.
- Contributory pension, personal health care plan and life insurance.
- 33 days annual leave (inclusive of Public Holidays) including annual leave purchase and buy-back scheme.
- Bonus Schemes including loyalty bonus and qualifications award.
- Interest‑free travel loan.
You can learn more about our staff benefits here.
ETHOS
We, at Fairhurst, know that progress within the industry is all about people. That’s why we’re working together to build a better, more inclusive and diverse future for engineers and the engineering industry. We are committed to providing a workplace that is respectful, fair and inclusive for all employees. We recognise the value of different perspectives and backgrounds, and we are committed to creating an environment where everyone can contribute and succeed.
Please submit your CV and cover letter to recruitment@fairhurst.co.uk stating the role and office you are applying to. For more information on Fairhurst please visit our website.
DOCUMENT CONTROLLER employer: Fairhurst
Contact Detail:
Fairhurst Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land DOCUMENT CONTROLLER
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with current employees at Fairhurst. A friendly chat can sometimes lead to opportunities that aren’t even advertised!
✨Tip Number 2
Prepare for interviews by researching Fairhurst’s projects and values. Show us you’re not just another candidate; demonstrate how your skills align with our commitment to quality and sustainability.
✨Tip Number 3
Practice your document control skills! Brush up on the software we use, like Viewpoint or SharePoint, and be ready to discuss your experience managing complex workflows. We love candidates who come prepared!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows us you’re genuinely interested in joining our team.
We think you need these skills to ace DOCUMENT CONTROLLER
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Document Controller role. Highlight your experience in managing document workflows and any specific software you've used, like Viewpoint or SharePoint. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about the role and how your background fits with our ethos at Fairhurst. We love seeing genuine enthusiasm and a good fit for our team culture.
Showcase Your Organisational Skills: As a Document Controller, organisation is key! In your application, give examples of how you've successfully managed complex document systems and maintained version control. We need to know you can keep everything in order!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications better and ensures you get all the latest updates. Plus, it shows you're keen on joining our team!
How to prepare for a job interview at Fairhurst
✨Know Your Documents Inside Out
Before the interview, make sure you’re familiar with common document control processes and tools like Viewpoint or SharePoint. Brush up on your knowledge of ISO 9001 standards and be ready to discuss how you've applied these in past roles.
✨Showcase Your Organisational Skills
Prepare examples that highlight your exceptional organisational skills and attention to detail. Think about specific situations where you successfully managed complex document workflows or maintained version control under tight deadlines.
✨Communicate Confidently
Since the role involves liaising with various stakeholders, practice articulating your thoughts clearly. Be prepared to discuss how you’ve effectively communicated with project managers, engineers, and clients in previous positions.
✨Demonstrate Your Problem-Solving Abilities
Think of instances where you identified issues in document management and implemented solutions. Be ready to share how you contributed to process improvements and ensured compliance with QA and ISO procedures.
