Trust Administrator (Finance)

Closing Date: 10/01/2025 08:00 Interview Date: TBC Start Date: ASAP

Establishment: Fairfax MAT Location: Smiths Wood Academy Salary: Actual salary Term time plus 2 £24,737-£25,975 FTE £28163.00 – £29572.00 Department: Finance Job Type: Full Time

Contract Type: Permanent Contract Term: TTO Plus – Term time only plus weeks Hours per Week: 37.00 Weeks per Year: 47.800 Pay Grade: SC4 13-16

The Role

We have a fantastic opportunity for an experienced Administrator to join our Central Finance Team to provide key support to the wider Finance team.

We are happy to talk about flexible working for the right candidate.

This post could be term time only plus 2 weeks, or an all year round post if appropriate.

Please note this role is based at:

Smith’s Wood Academy
Smith’s Wood
Birmingham
B36 0UE

Main Responsibilities

• Being the first port of call for all incoming queries, verbal and in writing, and respond to these where appropriate or escalate these to the relevant colleague as necessary.
• Proactively building, developing and maintaining relationships with key stakeholders across the business.
• Inputting of standing information to Trust’s Finance system (suppliers, debtors) in accordance with procedures.
• Processing of Purchase Orders from requisitions, accurately and in accordance with agreed authorisation and timescales in accordance with procedures.
• Processing and matching invoices to Purchase Orders.
• Liaising with Trust staff for completion of finance admin tasks.
• Working with peers to resolve any issues.
• Proactively find solutions to move our function forward.

Ideal Candidate

The ideal candidate will have the following knowledge and experience:

• Knowledge of Iris Financials and Procurement.
• Previously worked in Finance Education.

However, full training will be given to candidates without this experience.

Commitment to Safeguarding

Fairfax Multi-Academy Trust (FMAT) is committed to the safeguarding and welfare of children and young people and expects all staff and volunteers to share this commitment. The successful candidate will therefore be required to undertake an Enhanced Disclosure via the Disclosure and Barring Service (DBS) as well as providing evidence of qualifications.

This post is exempt from the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (2013 and 2020). This means that certain convictions and cautions are considered ‘protected’ and do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account.

Other Benefits

• Cycle to Work
• Employee Assistance Programme
• Green Car Scheme
• Perkbox Discount Platform Discounts on a variety of online and high street stores, supermarkets and more
• Perkbox Wellness Hub A variety of wellness content to proactively support your health and wellbeing
• Salary sacrifice in relation to Technology

Qualifications

• 5 GCSEs including Maths and English (grade 4-9) or equivalent – Essential

Skills and Experience

• Ability to work effectively within a team environment – Desirable
• Ability to build and maintain effective working relationships with colleagues, parents and students – Desirable
• Experience of administrative or secretarial work – Desirable
• Experience of working front of house/reception – Desirable
• Experience of working in a team – Desirable
• Experience of dealing with sensitive and confidential student information – Desirable
• Ability to communicate effectively with a wide range of stakeholders using a variety of media – Desirable
• Good time management skills and ability to meet deadlines – Desirable
• Ability to use ICT and other specialist equipment and resources – Desirable
• Ability to hold difficult conversations confidently and effectively – Desirable
• Ability to use software, spreadsheets, databases and other packages effectively – Desirable
• Experience of using the Microsoft Office suite to intermediate level or above – Desirable

Fairfax Multi Academy Trust is committed to safeguarding and promoting the welfare of young people and vulnerable adults, and all appointments are subject to enhanced Disclosure & Barring Service (DBS) checks and satisfactory references.

Following the update of KCSIE 2023, Fairfax Multi Academy Trust will now carry out online checks of all appointments.

Fairfax Multi Academy Trust is also committed to promoting equality, challenging discrimination and developing community cohesion. We welcome applications from all sections of the community.

Apply for this role: Submit your application today with our simple application process.

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