At a Glance
- Tasks: Provide essential admin support in a healthcare setting, ensuring smooth clinic operations.
- Company: Join the Belfast Trust team and make a difference in patient care.
- Benefits: Earn £12.75 per hour with weekly pay and enhanced holidays.
- Other info: Enjoy dedicated consultant support and opportunities for training and development.
- Why this job: Be part of a vital team that enhances patient experiences every day.
- Qualifications: 4 GCSEs at Grade A-C, including English, plus 1 year of admin experience.
The predicted salary is between 12.75 - 12.75 £ per hour.
Administrator, Saintfield Road, BT8
Location
Belfast Trust
Hours
Full-Time, 37.5 hours per week
Pay Rate
- £12.75 per hour
- Job Overview
We are seeking a dedicated Administrative Assistant to join the HSCNI team.
This is an excellent opportunity to play a vital role in providing high-quality administrative support in a healthcare environment, ensuring smooth clinic operations and delivering an exceptional patient experience.
- KEY DUTIES / RESPONSIBILITIES
- Liaise with various staff/departments to deliver effective administrative support.
- Deal with a range of queries, maintaining a courteous and pleasant manner at all times.
- Use of various computer systems and software packages to ensure patient information is relevant and up to date, including data input and retrieval of information.
- Processing, recording and collating information for statistical purposes.
- Administering waiting lists, processing internal and external referrals
- Scheduling appointments to ensure clinical capacity is utilised
- Booking patient movement requests, interpreters and other patient related services.
- Maintenance of medical records filing systems.
- Typing duties - reports, letters and meeting minutes as required.
- Assist with the training of new administrative staff as and when required.
- Participate in staff meetings.
- Provide cover to other administrative staff during periods of leave.
- General office duties such as photocopying, scanning, sorting post and faxing.
- To participate in the Trust's Appraisal Process and participate in agreed training and development initiatives when identified.
- Any other tasks or projects within the remit of the band.
Requirements
Essential
4 GCSEs at Grade A-C / 9-4, including English Language.
Experience
Minimum 1 year of relevant administrative experience.
What We're Looking For
- Strong attention to detail and organisational skills.
- Excellent communication and interpersonal abilities.
- Ability to manage competing priorities in a fast-paced environment.
- Proficient in administrative systems and processes, with experience in healthcare settings being advantageous.
Why temp with Staffline?
- Competitive hourly rate
- Weekly Pay with enhanced holidays
- Dedicated Consultant Support
- Easy, online timesheets
To be shortlisted for this role all applicants MUST meet the essential criteria.
Please note that these roles may be filled quickly but your CV will be kept on file for future similar roles.
As there are so many applications, unsuccessful candidates may not be contacted.
Successful candidates may need to apply for an Access NI Certificate with Staffline regardless if you already have a valid certificate.
It will be a cost of between £16-£32 depending on clearance level.
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Administrator, BT8 employer: Fáilte Ireland
Fáilte Ireland offers a dynamic work environment in Lisburn, where employees are valued for their contributions to the finance team. With a strong focus on professional development, the company provides opportunities for growth and learning, alongside a supportive culture that encourages collaboration and innovation. Joining Fáilte Ireland means being part of an organisation dedicated to making a meaningful impact in the tourism sector while enjoying a balanced work-life experience.
StudySmarter Expert Advice🤫
We think this is how you could land Administrator, BT8
✨Get Involved with Local Health Initiatives
Join local community health events or volunteer for organisations like public health agencies. This not only builds your experience but also helps you network with industry professionals who might know of openings at places like Fáilte Ireland.
✨Tap into Professional Associations
Check out associations like the Institute of Healthcare Management. They often have job boards, networking events, and conferences that are perfect for connecting with potential employers in health sciences administration.
✨Stay Updated with Industry Trends
Follow health policy news and trends—being knowledgeable about the current landscape will not only help you in interviews but also make you stand out as a candidate. You can discuss recent developments and their implications when chatting with folks at Fáilte Ireland.
✨Apply Through Our Website for Better Visibility
When you find roles that excite you, especially at places like Fáilte Ireland, don’t forget to apply through our website. This can sometimes give you an edge by showing the employer you’re savvy and committed to finding the right fit.
We think you need these skills to ace Administrator, BT8
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at Fáilte Ireland.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at Fáilte Ireland.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to Fáilte Ireland. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at Fáilte Ireland. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at Fáilte Ireland
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research Fáilte Ireland’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
