At a Glance
- Tasks: Support consultancy team by managing supplier communications and data quality.
- Company: Join FAI Farms, a global leader in transforming food systems for sustainability.
- Benefits: Enjoy flexible remote work, generous leave, and professional development opportunities.
- Other info: Part-time role with potential for travel and career growth.
- Why this job: Make a real impact on food systems while working with top brands and experts.
- Qualifications: Experience in administration and strong communication skills required.
The predicted salary is between 27000 - 30000 € per year.
Location: Remote (UK) with occasional travel
Contract: Part-time 25 hours / week
Start date: ASAP
£27,000 - £30,000 pro rata
About FAI Farms
FAI Farms is a global consultancy working to transform food systems for people, animals, and the planet. We partner with leading food companies, retailers, and supply chain actors to drive improvements in animal welfare, environmental sustainability, and regenerative food production. Through evidence-based insights, strategic consultancy, and collaborative programme delivery, our work empowers businesses to understand their supply chains, reduce risk, and accelerate meaningful, long-term change.
The Opportunity
This is a key support role for our consultancy team, focused on keeping our outcome measure programmes running smoothly day to day. As Consultancy Administrator, you will be the first point of contact for many supplier requests, responding promptly, chasing outstanding information, onboarding new suppliers and ensuring supplier records are accurate and complete. You will also play an important role in data quality: checking incoming data, flagging anomalies and outliers, and producing clear weekly data updates for our Account Managers. Alongside this, you’ll provide general consultancy administration support as needed, helping the team deliver timely, high-quality work for clients.
Tasks
- Supplier communications: Respond to supplier requests and queries across all outcome-measure programmes, ensuring timely, clear and professional communication.
- Chase and coordinate programme inputs: Proactively follow up with suppliers to obtain required data and documentation, escalating risks to deadlines where appropriate.
- Supplier onboarding: Support onboarding of new suppliers, including issuing instructions, confirming required information, and ensuring suppliers understand timelines and expectations.
- Supplier information checks: Maintain accurate supplier records and validate key supplier details (e.g., contact information and programme participation) in line with internal processes.
- Data checking and quality control: Review incoming supplier data for completeness, consistency and potential errors; identify outliers/anomalies and flag them for follow-up.
- Weekly reporting: Produce and share clear weekly data updates for Account Managers and data and reporting team, including progress against requests, outstanding items, and key data quality notes.
- Team update calls: Provide verbal updates to the outcome measurement delivery team.
- Systems and files: Use SharePoint and the wider Microsoft 365 suite to keep documentation organised, up to date and easy to find; support good version control and document hygiene.
- Consultancy administration support: Provide additional administrative support to Account Managers and the wider consultancy team as required to help meet client and supplier response times.
Requirements
- Proven experience in an administrative, coordinator, operations support, or similar role, with responsibility for managing multiple requests and deadlines.
- Confidence handling data: checking for completeness and accuracy, spotting anomalies/outliers, and maintaining clean records.
- Excellent written communication skills and confidence communicating with external suppliers in a clear, polite and efficient way.
- Strong working knowledge of Microsoft 365 (especially Outlook, Excel and Teams) and confidence using SharePoint for document management.
- Willingness and ability to learn FAI’s internal data systems and follow defined processes closely.
- Highly proactive and driven—able to anticipate what’s needed, chase information appropriately, and get tasks completed quickly and accurately.
- Comfortable working independently in a remote setting, while collaborating closely with Account Managers and the wider consultancy team.
Desirable:
- Able to work part-time hours spread across five working days to meet supplier and client response-time expectations.
- Experience in the veterinary or agricultural sector (or adjacent food/farming supply chains), though this is not essential.
Benefits
- 33 days annual leave inclusive of bank holidays (pro rata for part time)
- Additional holiday awarded for long service
- Holiday purchase scheme (up to one week per year)
- Contributory auto‑enrolment pension scheme
- Private health insurance scheme
- Discretionary bonus scheme
- Generous Company sick pay scheme (12 weeks full pay, 12 weeks half pay, after successful completion of probation)
- Enhanced Maternity and Adoption Pay (full pay for 18 weeks, after 26 weeks service by the qualifying week)
- Enhanced Paternity Pay, full pay for 2 weeks (after 26 weeks service by the qualifying week)
- Sabbatical leave opportunity for long service
How to Apply
Please submit your CV and a cover letter outlining your relevant experience and motivation for the role. Applications close - Tuesday 9th June. Interviews will take place on Tuesday 16th June.
Consultancy Administrator in Oxford employer: FAI Farms
FAI Farms is an exceptional employer, offering a flexible remote work environment that empowers employees to contribute to meaningful transformations in food systems. With a strong commitment to employee well-being, the company provides generous benefits including 33 days of annual leave, private health insurance, and opportunities for professional development, all while fostering a collaborative culture among a multidisciplinary team of experts dedicated to making a positive impact on people, animals, and the planet.
StudySmarter Expert Advice🤫
We think this is how you could land Consultancy Administrator in Oxford
✨Tip Number 1
Get to know the company inside out! Research FAI Farms and their mission to transform food systems. This will help you tailor your conversations and show genuine interest during interviews.
✨Tip Number 2
Network like a pro! Connect with current or former employees on LinkedIn. A friendly chat can give you insider tips and might even lead to a referral, which is always a bonus!
✨Tip Number 3
Prepare for those tricky interview questions! Think about how your experience aligns with the role of Consultancy Administrator. Practice articulating your skills in data handling and communication clearly.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email reiterating your enthusiasm for the role can leave a lasting impression. And remember, apply through our website for the best chance!
We think you need these skills to ace Consultancy Administrator in Oxford
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Consultancy Administrator role. Highlight your administrative experience and any relevant skills that match the job description. We want to see how you can contribute to our mission at FAI Farms!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Share your motivation for applying and how your background aligns with our goals. Be genuine and let us know why you’re excited about the opportunity to work with us.
Show Off Your Communication Skills:Since this role involves a lot of communication with suppliers, make sure your written application reflects your excellent communication skills. Keep it clear, polite, and professional – we love a good communicator!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts and submit your CV and cover letter!
How to prepare for a job interview at FAI Farms
✨Know Your Stuff
Before the interview, make sure you understand FAI Farms' mission and values. Familiarise yourself with their work in transforming food systems and how your role as a Consultancy Administrator fits into that. This will show your genuine interest and help you answer questions more effectively.
✨Show Off Your Communication Skills
Since you'll be the first point of contact for suppliers, practice clear and professional communication. Prepare examples of how you've successfully handled supplier queries or managed multiple requests in previous roles. This will demonstrate your ability to maintain strong relationships and manage expectations.
✨Be Data Savvy
Brush up on your data handling skills, especially in checking for completeness and accuracy. Be ready to discuss any experience you have with data quality control and how you've identified anomalies in the past. This is crucial for the role, so showing confidence here will set you apart.
✨Get Organised
Since the role involves managing multiple tasks and deadlines, think about how you stay organised. Share your strategies for keeping track of supplier communications and data updates. Mention any tools you use, like Microsoft 365 or SharePoint, to keep everything in order. This will highlight your proactive approach and readiness for the job.
