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- Tasks: Provide admin support and lead on financial processing and event planning.
- Company: Join the McDonald Institute for Archaeological Research, a vibrant academic environment.
- Benefits: Gain valuable experience in a supportive team while covering maternity leave.
- Other info: We encourage applications from diverse backgrounds to promote inclusivity.
- Why this job: Make a difference in a key role and enhance your administrative skills.
- Qualifications: HND/HNC or equivalent experience; strong IT and organisational skills required.
The predicted salary is between 24000 - 28000 £ per year.
The McDonald Institute for Archaeological Research is seeking to recruit an Assistant Administrator to cover maternity leave. This position is full time, and fixed term for twelve months or the return of the post holder, whichever is earlier. Applications are welcome from internal candidates who would like to apply for the role on the basis of a secondment from their current role in the University.
Covering a key role within our team, this position provides administrative and personal assistance for the Institute's Administrator to facilitate the efficient operation of all work undertaken, whilst also giving the role holder the opportunity to lead on specific responsibilities to include:
- Financial processing
- Managing a popular Visiting Scholar scheme
- Acting as Secretary to an internal grant awarding committee
The successful applicant will be educated to HND/HNC, Level 4/5 vocational qualifications, or equivalent level of practical experience. They should have confident IT and AV skills to support events and meetings which are an important feature of the Institute's activities. They will assist with event planning and support a variety of other administrative tasks.
They will have excellent organisational skills, be flexible to changing demands and enjoy problem solving and finding solutions. Experience in administration is essential and knowledge of University systems such as i-Procurement, Softco, Sympa, University Card, CCWS and Drupal, is highly desirable.
We particularly welcome applications from candidates from a BME background for this vacancy as they are currently under-represented at this level in our department.
Assistant Administrator [Temporary Cover] employer: Faculty of Human, Social and Political Science, University of Cambridge
Contact Detail:
Faculty of Human, Social and Political Science, University of Cambridge Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant Administrator [Temporary Cover]
✨Tip Number 1
Network like a pro! Reach out to current or former employees at the McDonald Institute. A friendly chat can give us insider info about the role and help us stand out in the application process.
✨Tip Number 2
Prepare for the interview by practising common questions related to administration and problem-solving. We can even role-play with a friend to boost our confidence and refine our answers.
✨Tip Number 3
Showcase our IT skills! If we have experience with tools like i-Procurement or Drupal, let’s be ready to discuss how we’ve used them effectively in past roles. This will demonstrate our fit for the position.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure our application gets noticed. Plus, we can keep an eye on any updates or additional roles that might pop up.
We think you need these skills to ace Assistant Administrator [Temporary Cover]
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Assistant Administrator role. Highlight your relevant experience, especially in administration and any specific skills that match the job description, like IT and AV skills.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your problem-solving skills and flexibility, and don’t forget to show your enthusiasm for working at the McDonald Institute.
Showcase Relevant Experience: When filling out your application, be sure to showcase any experience you have with University systems or similar administrative tasks. If you've managed events or financial processing before, let us know!
Apply Through Our Website: We encourage you to apply through our website for a smooth application process. It’s the best way to ensure your application gets to us directly and is considered promptly!
How to prepare for a job interview at Faculty of Human, Social and Political Science, University of Cambridge
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Assistant Administrator position. Familiarise yourself with the specific tasks mentioned in the job description, like financial processing and managing the Visiting Scholar scheme. This will help you demonstrate your knowledge and show how your skills align with what they’re looking for.
✨Show Off Your IT Skills
Since confident IT skills are crucial for this role, be prepared to discuss your experience with relevant software and systems. If you’ve used tools like i-Procurement or Drupal before, mention specific examples of how you’ve utilised them effectively. This will highlight your readiness to hit the ground running.
✨Demonstrate Your Organisational Prowess
The job requires excellent organisational skills, so think of examples from your past experiences where you successfully managed multiple tasks or events. Be ready to share how you prioritised your workload and adapted to changing demands, as this will showcase your problem-solving abilities.
✨Embrace the Culture Fit
The McDonald Institute values diversity and is particularly keen on candidates from BME backgrounds. During your interview, express your enthusiasm for contributing to a diverse workplace and how your unique perspective can add value to their team. This will not only show that you understand their values but also that you’re genuinely interested in being part of their community.