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- Tasks: Provide admin support, maintain data integrity, and coordinate across teams in a global environment.
- Company: Join a leading tech company focused on sustainability and innovation.
- Benefits: Enjoy 24 days leave, competitive pension, health support, and more perks.
- Other info: Flexible working options and a commitment to diversity and inclusion.
- Why this job: Be part of a mission-driven team making a real impact in the engineering sector.
- Qualifications: Fluent in Dutch and English, with admin experience and strong attention to detail.
The predicted salary is between 30000 - 40000 £ per year.
Facultatieve Technologies is a global leader in cremation and incineration systems, delivering environmentally responsible and technically advanced solutions to customers worldwide. Guided by our mission - Leading with Integrity, Innovating with Purpose, Prioritising Sustainability - we design, manufacture and service high-performance systems trusted in over 20 countries.
We are seeking a Dutch Speaking, European Services Administrator to join our European Services team. This role exists to provide administrative and operational support to the European Services function, ensuring accurate data capture, timely processing of service documentation, and effective coordination across internal teams. You will be responsible for supporting service operations through maintaining data integrity, assisting with invoicing processes, and ensuring clear communication between engineers, coordinators and Finance stakeholders. This opportunity would suit a highly organised administrator with strong attention to detail, looking to develop within a global engineering and services environment.
What You’ll Be Doing
- Maintaining accurate records of engineer and subcontractor timesheets, service reports and job activities
- Supporting the tracking of labour hours, travel time and expenses
- Ensuring service documentation is complete, structured and stored correctly
- Monitoring submission of service reports and following up where required
- Raising service invoices in line with provided schedules
- Supporting validation of invoice data (timesheets, expenses, parts)
- Assisting with resolving discrepancies in invoicing data
- Supporting tracking of outstanding or unallocated invoices
- Inputting and maintaining accurate data within ERP systems and internal trackers
- Checking for inconsistencies or missing data and escalating where required
- Supporting basic reporting and data extraction for the wider team
- Assisting in maintaining structured and organised data files
- Acting as a point of contact for basic queries from engineers and internal teams
- Supporting coordination between Service, Finance and Sales teams
- Providing basic Dutch/English support for communication where required
- Escalating issues or delays in a timely manner
- Following defined processes and ensuring compliance with internal procedures
- Supporting the wider team in maintaining operational discipline and consistency
- Escalating risks relating to workload, missing data or process gaps
What We’re Looking For
Essential
- Experience in an administrative or support role
- Experience working with data, systems, or documentation
- Basic experience with ERP or administrative systems
- Good working knowledge of Microsoft Excel (data entry, tracking)
- Strong attention to detail and organisational skills
- Clear and professional communication skills
- Ability to work within structured processes and manage repetitive tasks
- Fluent English
- Dutch language (A1/A2 minimum)
Desirable
- Experience within manufacturing, engineering or service environments
- Experience supporting invoicing or commercial administration
- Experience working across multiple countries or languages
Working Pattern & Location
Full time, 37.5 hours per week on a fixed term 6 month contract (Monday to Friday). Hybrid or remote working depending on location (UK or Netherlands), with expectation of close collaboration across European teams.
What We Offer
- 24 days’ annual leave, increasing with length of service, plus bank holidays
- Festive December shutdown
- An additional paid day off for your birthday
- Competitive pension scheme with company contributions matched up to 5%
- Company sick pay
- Life assurance at 6x your annual salary
- Health Shield wellbeing support and health care cash plan
- Employee Assistance Programme (EAP) offering confidential advice and support
- Bi-annual access to an independent pensions advisor
- Electric vehicle salary sacrifice scheme
- Cycle to Work scheme
- Free on-site parking
- Dress Down Fridays
- The opportunity to work for a business with a strong commitment to sustainability and environmentally responsible practices
Inclusion & Diversity
Facultatieve Technologies is committed to building a diverse and inclusive workplace where everyone feels respected, supported and able to thrive. We welcome applications from people of all backgrounds and believe that diverse perspectives strengthen our teams and support our continued success.
Administrator (Dutch Speaking) in Portsmouth employer: Facultatieve Technologies
Contact Detail:
Facultatieve Technologies Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator (Dutch Speaking) in Portsmouth
✨Tip Number 1
Get your networking game on! Reach out to people in the industry, especially those who work at Facultatieve Technologies. A friendly chat can go a long way in getting your foot in the door.
✨Tip Number 2
Prepare for the interview like it’s a big exam. Research the company’s values and mission, and think about how your skills align with their focus on sustainability and innovation. Show them you’re not just another candidate!
✨Tip Number 3
Practice your Dutch! Since this role requires some language skills, brush up on your Dutch communication. It’ll show you’re serious about the position and ready to jump in.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step.
We think you need these skills to ace Administrator (Dutch Speaking) in Portsmouth
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the job description. Highlight your administrative experience, attention to detail, and any relevant language skills, especially in Dutch!
Craft a Compelling Cover Letter: Use your cover letter to tell us why you’re the perfect fit for the role. Share specific examples of how you've successfully managed data or supported teams in the past, and don’t forget to mention your passion for sustainability!
Show Off Your Tech Skills: Since we’re looking for someone with good knowledge of Microsoft Excel and ERP systems, make sure to mention any relevant experience you have. If you’ve worked with data tracking or invoicing, let us know!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Facultatieve Technologies
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Administrator position. Familiarise yourself with the key tasks like maintaining accurate records and supporting invoicing processes. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Brush Up on Your Dutch
Since this role requires Dutch language skills, practice speaking and writing in Dutch before your interview. You might be asked to communicate in Dutch, so being prepared will give you a confidence boost and show your commitment to the position.
✨Showcase Your Organisational Skills
Be ready to discuss examples from your past experiences where you've demonstrated strong organisational skills and attention to detail. Whether it's managing data or coordinating between teams, having specific examples will help illustrate your capabilities.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the company’s commitment to sustainability or how the European Services team collaborates. This shows your interest in the company culture and helps you assess if it’s the right fit for you.