At a Glance
- Tasks: Provide admin support and maintain data integrity for our European Services team.
- Company: Join a global leader in sustainable cremation and incineration systems.
- Benefits: Enjoy 24 days annual leave, competitive pension, and health support.
- Other info: Flexible working options and a commitment to diversity and inclusion.
- Why this job: Be part of a mission-driven company prioritising sustainability and innovation.
- Qualifications: Fluent in Dutch and English with strong admin skills.
The predicted salary is between 30000 - 40000 € per year.
Facultatieve Technologies is a global leader in cremation and incineration systems, delivering environmentally responsible and technically advanced solutions to customers worldwide. Guided by our mission - Leading with Integrity, Innovating with Purpose, Prioritising Sustainability - we design, manufacture and service high-performance systems trusted in over 20 countries. With more than 140 years of engineering heritage and a strong commitment to safety, quality and continuous improvement, we are proud to set the standard in our industry.
We are seeking a Dutch Speaking, European Services Administrator to join our European Services team. This role exists to provide administrative and operational support to the European Services function, ensuring accurate data capture, timely processing of service documentation, and effective coordination across internal teams. You will be responsible for supporting service operations through maintaining data integrity, assisting with invoicing processes, and ensuring clear communication between engineers, coordinators and Finance stakeholders. This opportunity would suit a highly organised administrator with strong attention to detail, looking to develop within a global engineering and services environment.
What You’ll Be Doing
- Maintaining accurate records of engineer and subcontractor timesheets, service reports and job activities
- Supporting the tracking of labour hours, travel time and expenses
- Ensuring service documentation is complete, structured and stored correctly
- Monitoring submission of service reports and following up where required
- Raising service invoices in line with provided schedules
- Supporting validation of invoice data (timesheets, expenses, parts)
- Assisting with resolving discrepancies in invoicing data
- Supporting tracking of outstanding or unallocated invoices
- Inputting and maintaining accurate data within ERP systems and internal trackers
- Checking for inconsistencies or missing data and escalating where required
- Supporting basic reporting and data extraction for the wider team
- Assisting in maintaining structured and organised data files
- Acting as a point of contact for basic queries from engineers and internal teams
- Supporting coordination between Service, Finance and Sales teams
- Providing basic Dutch/English support for communication where required
- Escalating issues or delays in a timely manner
- Following defined processes and ensuring compliance with internal procedures
- Supporting the wider team in maintaining operational discipline and consistency
- Escalating risks relating to workload, missing data or process gaps
What We’re Looking For
Essential
- Experience in an administrative or support role
- Experience working with data, systems, or documentation
- Basic experience with ERP or administrative systems
- Good working knowledge of Microsoft Excel (data entry, tracking)
- Strong attention to detail and organisational skills
- Clear and professional communication skills
- Ability to work within structured processes and manage repetitive tasks
- Fluent English
- Dutch language (A1/A2 minimum)
Desirable
- Experience within manufacturing, engineering or service environments
- Experience supporting invoicing or commercial administration
- Experience working across multiple countries or languages
Working Pattern & Location
Full time, 37.5 hours per week on a fixed term 6 month contract (Monday to Friday). Hybrid or remote working depending on location (UK or Netherlands), with expectation of close collaboration across European teams.
What We Offer
- 24 days’ annual leave, increasing with length of service, plus bank holidays
- Festive December shutdown
- An additional paid day off for your birthday
- Competitive pension scheme with company contributions matched up to 5%
- Company sick pay
- Life assurance at 6x your annual salary
- Health Shield wellbeing support and health care cash plan
- Employee Assistance Programme (EAP) offering confidential advice and support
- Bi-annual access to an independent pensions advisor
- Electric vehicle salary sacrifice scheme
- Cycle to Work scheme
- Free on-site parking
- Dress Down Fridays
- The opportunity to work for a business with a strong commitment to sustainability and environmentally responsible practices
Inclusion & Diversity
Facultatieve Technologies is committed to building a diverse and inclusive workplace where everyone feels respected, supported and able to thrive. We welcome applications from people of all backgrounds and believe that diverse perspectives strengthen our teams and support our continued success.
Administrator (Dutch Speaking) in Birmingham employer: Facultatieve Technologies
Facultatieve Technologies is an exceptional employer, offering a dynamic work environment that prioritises sustainability and innovation. With a strong commitment to employee growth, we provide comprehensive benefits including generous annual leave, a competitive pension scheme, and wellbeing support, all while fostering a culture of inclusivity and collaboration across our European teams. Join us in making a meaningful impact within the engineering sector, where your contributions are valued and your career can flourish.
StudySmarter Expert Advice🤫
We think this is how you could land Administrator (Dutch Speaking) in Birmingham
✨Tip Number 1
Get your networking game on! Reach out to people in the industry, especially those who work at Facultatieve Technologies. A friendly chat can sometimes lead to job opportunities that aren’t even advertised.
✨Tip Number 2
Prepare for interviews by researching the company’s values and mission. Show them you’re not just another candidate; you’re someone who aligns with their commitment to sustainability and innovation.
✨Tip Number 3
Practice your Dutch! Since this role requires communication in Dutch, brushing up on your language skills can give you an edge. Plus, it shows your dedication to the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take the initiative!
We think you need these skills to ace Administrator (Dutch Speaking) in Birmingham
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the role of a Dutch Speaking Administrator. Highlight your administrative experience, attention to detail, and any relevant language skills to catch our eye!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention your passion for sustainability and how your background aligns with our mission at Facultatieve Technologies.
Show Off Your Data Skills:Since this role involves working with data and systems, be sure to mention any experience you have with ERP systems or Microsoft Excel. We love seeing candidates who can demonstrate their ability to maintain data integrity and support invoicing processes.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, it shows us you’re keen on joining our team at Facultatieve Technologies!
How to prepare for a job interview at Facultatieve Technologies
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Administrator position. Familiarise yourself with the key tasks like maintaining accurate records and supporting invoicing processes. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Brush Up on Your Dutch
Since this role requires basic Dutch communication skills, practice speaking and writing in Dutch before your interview. You might be asked to demonstrate your language skills, so being prepared will give you an edge and show your commitment to the position.
✨Showcase Your Organisational Skills
Be ready to discuss specific examples of how you've maintained data integrity or managed administrative tasks in previous roles. Highlight your attention to detail and organisational abilities, as these are crucial for the position. Use the STAR method (Situation, Task, Action, Result) to structure your answers.
✨Prepare Questions for Them
Interviews are a two-way street, so prepare thoughtful questions about the company’s culture, team dynamics, and how they prioritise sustainability. This not only shows your interest but also helps you assess if the company aligns with your values and career goals.
