Company Secretary - Legal Entity Management

Join to apply for the Company Secretary - Legal Entity Management role at Factor. With a legacy as a pioneer in the ALSP market, Factor leads the next evolution in legal services through AI-integrated contracting. Factor is the market leader in Integrated Law, combining the expertise of Traditional Law, the efficiency of New Law, and the close business integration of In-house legal to deliver complex legal work at scale.

Our clients include Fortune 500 companies, global banks, major pharmaceutical firms, and large technology corporations. We believe that a diverse team — in backgrounds, skills, experiences, and perspectives — enhances our creative potential. We are committed to fostering a diverse, inclusive environment where everyone can thrive.

The Role: We’re seeking an enthusiastic and experienced Company Secretary to join our dedicated governance team. This is a permanent, full-time position supporting our Legal Entity Management team, providing secretarial support to a Tier 1 Investment Banking client. You will be integral to the client’s Board and Committee governance, with direct access to senior management. The ideal candidate is passionate about corporate governance, eager to improve processes, and comfortable working in a fast-paced, collaborative environment.

This role offers broad exposure to governance activities and the autonomy to manage your workload and procedures. You will lead interactions with Board directors and senior executives, demonstrating excellent communication skills and the ability to build relationships and deliver exceptional service.

Key Responsibilities:

• Board / Committee matters: Provide high-quality secretarial and governance support, organize meetings, prepare minutes, distribute papers timely, and monitor action items.
• Governance responsibilities: Promote consistent governance standards, support and train directors and management on governance practices, and assist with regulatory and governance projects.
• Legal entity matters: Maintain corporate records, support application of procedures, oversee data in Diligent Entities, create investment structure charts, and report on entity status to senior management.
• Compliance and Regulatory matters: Support KYC, AML, audit, and regulatory information requests, ensuring timely responses.

This is a unique opportunity to develop a career locally with a global scope. We value team players who collaborate, communicate effectively, and bring energy, confidence, curiosity, and a sense of fun.

Essential Criteria:

• Undergraduate degree
• Qualified Chartered Secretary or equivalent legal professional qualification
• 2-3 years' experience in company secretarial or compliance/regulatory roles, preferably in banking or financial services
• Knowledge of UK, European, and US regulatory environments
• Client-facing experience
• Strong minute-taking skills
• Commercial awareness and ability to work with business managers
• Excellent communication and presentation skills
• Proficiency in Microsoft Office, especially Excel
• Legally eligible to work in the UK

Desirable Criteria:

• Experience with entity management software like Diligent Entities
• Familiarity with board management tools such as BoardVantage or Diligent Boards
• Experience engaging with senior stakeholders, including non-executive directors, within financial services
• Knowledge of Pan-European investment structures

Personal Qualities and Behaviours:

• Integrity, discretion, and confidentiality
• Excellent organizational skills and attention to detail
• Proactive, solutions-oriented, and able to work under pressure
• Gravitas to engage with senior leaders and influence outcomes
• Self-motivated, collaborative, and driven

Additional Information: As part of an ISO-compliant center, the candidate must follow policies on Information Security Management. Maintaining security of company and client assets is essential. Factor is an Equal Opportunity Employer. For more information, visit: factor.law