At a Glance
- Tasks: Coordinate facility tasks, manage vendors, and ensure smooth operations.
- Company: Dynamic company focused on facilities management and client satisfaction.
- Benefits: Competitive pay, career development, and a supportive team environment.
- Other info: Great opportunity for growth in a fast-paced, innovative environment.
- Why this job: Join a collaborative team and make a real impact in facilities management.
- Qualifications: Experience in coordination, strong communication skills, and tech-savvy.
The predicted salary is between 30000 - 40000 £ per year.
About the role as a Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete. This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.
Key Responsibilities
- Provide support for, monitor the performance and coordinate activities with the Engineering Team
- Develop a close working relationship with key Client stakeholders/partners, landlord, managing agents and all of the facilities vendors
- Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works)
- Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner
- Ensure prompt and accurate management of purchase orders in the internal financial management platform
- Assist with the monthly accrual reports, invoice approvals and help monitor the finance trackers
- Conduct site inspections, assessments, regular audits and carry out safety procedures as well as all building procedures, ad-hoc duties and performance measures
- Assist in the implementation of the property risk management program and industry best practice operations
- Maintain premises in neat and good working condition at all times
- Support the implementation and monitoring of disaster recovering and business continuity plans
- Follow established escalation procedures and incident reporting procedures
- Provide support for regular management reports and projects as required
- Achieve Key Performance Indicators (KPI) and Service Level Agreement (SLA) targets
Person Specification
- You are keen to develop within the workplace, spending time supporting a multidisciplinary team gaining knowledge and expertise
- You have experience in a coordinator role working within facilities, property management, engineering
- You work collaboratively as part of a team to solve problems with professionalism and service focused approach
- You are adept at multitasking and are able to manage multiple projects effectively
- You are open and have good communication skills
- You strive for excellence in what you do and share ideas for improvement
- You are proficient with computer equipment and programs (Word, Excel and Outlook) and have a keen interest in technology
- You keep up to date with industry trends and have direct experience or an interest in facilities management and customer service
Facilities Coordinator employer: Facilities management intrapreneur ltd
As a Facilities Coordinator, you will thrive in a dynamic work environment that prioritises collaboration and professional growth. Our company fosters a supportive culture where employees are encouraged to develop their skills and take on new challenges, all while ensuring the highest standards of facility management. Located in a vibrant area, we offer competitive benefits and a commitment to excellence that makes us an outstanding employer for those seeking meaningful and rewarding careers.
Contact Details:
Facilities management intrapreneur ltd Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Facilities Coordinator
✨Tip Number 1
Network like a pro! Reach out to your connections in the facilities management field. Attend industry events or join online forums to meet potential employers and learn about job openings that might not be advertised.
✨Tip Number 2
Show off your skills! When you get the chance for an interview, be ready to discuss specific examples of how you've successfully managed projects or improved processes in your previous roles. This will help you stand out from the crowd.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way. It shows your enthusiasm for the role and keeps you fresh in the interviewer's mind. Plus, it’s a great opportunity to reiterate why you’re the perfect fit.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you. Plus, applying directly can sometimes give you an edge over other candidates. So, what are you waiting for? Get your application in!
We think you need these skills to ace Facilities Coordinator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Facilities Coordinator role. Highlight any relevant experience in facilities management, property management, or engineering to catch our eye!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about facilities management and how your background makes you a great fit for our team. Keep it engaging and personal!
Showcase Your Team Spirit:We love a collaborative spirit! In your application, mention examples of how you've worked with teams in the past. Whether it's coordinating with vendors or supporting colleagues, let us know how you contribute to a positive work environment.
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at Facilities management intrapreneur ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Facilities Coordinator. Familiarise yourself with tasks like managing contractors, handling financial processes, and conducting site inspections. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Teamwork Skills
Since this role involves working closely with clients, vendors, and the engineering team, be prepared to discuss your experience in collaborative environments. Share specific examples of how you've successfully worked with others to solve problems or improve processes, highlighting your service-focused approach.
✨Demonstrate Your Tech Savvy
As a Facilities Coordinator, you'll need to be proficient with tools like Word, Excel, and Outlook. Brush up on these programs and be ready to discuss how you've used them in previous roles. If you have experience with any financial management platforms, definitely mention that too!
✨Prepare Questions for Them
Interviews are a two-way street, so come prepared with thoughtful questions about the company’s facilities management practices or their approach to client relationships. This shows that you're not only interested in the job but also in how you can contribute to their success.
