At a Glance
- Tasks: Manage stock, purchase products, and ensure accurate inventory data.
- Company: Join a dynamic pharmacy and wholesale distribution team in Stafford.
- Benefits: Competitive salary, hands-on experience, and career growth opportunities.
- Other info: Exciting role with varied responsibilities and a supportive team environment.
- Why this job: Take ownership of stock control and make a real impact on operations.
- Qualifications: Detail-oriented with experience in purchasing and inventory management.
The predicted salary is between 30000 - 35000 £ per year.
Location: Stafford
Job Type: Full-time, on-site
Salary: £30,000–£35,000 per year, depending on experience
Department: Pharmacy / Wholesale Distribution / Operations
About the Role
We are looking for a proactive, organised and detail-focused Pharmacy Procurement, Inventory & Product Data Controller to join our on-site team in Stafford. This is a key role supporting both our online pharmacy and WDA wholesale distribution operation. The successful candidate will be responsible for daily purchasing, stock control, goods‑in, supplier returns, product research, and setting up new stock lines within our inventory system.
The role would suit someone who enjoys taking ownership of stock accuracy, supplier communication, purchasing decisions and clean product data. You will be working across both physical stock handling and system‑based administration, helping the business maintain the right stock levels while following a just‑in‑time approach wherever possible.
Key Responsibilities – Purchasing and Stock Replenishment
- Review stock levels daily and identify products that need to be reordered.
- Purchase required stock from approved suppliers.
- Maintain regular ordering of core and repeat product lines.
- Support a just‑in‑time stock methodology, avoiding unnecessary overstocking while maintaining product availability.
- Monitor supplier availability, pricing, pack sizes and lead times.
- Liaise with suppliers to obtain prices, product information and availability.
- Provide quick stock and pricing updates to the sales, pharmacy and wholesale teams.
New Stock Line Setup
- Add new stock lines to the inventory system in line with the company’s agreed process.
- Ensure product names are accurate, consistent and correctly formatted.
- Upload suitable product images.
- Add clear and accurate product descriptions.
- Check key product details including pack size, strength, formulation, brand or generic name, supplier, pricing and other required fields.
- Ensure products are correctly categorised within the inventory system.
- Avoid duplicate, incomplete or incorrectly named product records.
- Update existing stock lines when product information, descriptions, images, pricing or supplier details change.
- Ensure new lines are set up accurately for use by purchasing, pharmacy, wholesale and sales teams.
Goods‑In and Stock Handling
- Receive incoming deliveries and check them against purchase orders and delivery notes.
- Inspect stock on arrival to ensure it is correct, undamaged and in suitable condition.
- Check quantities, batch numbers, expiry dates, packaging condition and relevant product details.
- Accurately book received stock into the inventory system.
- Put stock away in the correct location.
- Ensure stock is stored safely, neatly and in line with company procedures.
Inventory Control
- Maintain accurate stock records across the online pharmacy and wholesale distribution operation.
- Carry out regular stock counts and cycle counts.
- Investigate stock discrepancies and correct inventory records where required.
- Ensure shelves are adequately stocked and well organised.
- Monitor short‑dated, slow‑moving, excess or missing stock.
- Support stock rotation and good stock management practices.
- Help maintain clean, safe and compliant storage areas.
Supplier Returns and Issue Resolution
- Identify damaged, incorrect, missing or unsuitable stock received from suppliers.
- Liaise with suppliers to arrange returns, credits, refunds or replacements.
- Follow up supplier issues until they are resolved.
- Keep clear records of returns, supplier queries, credits and stock issues.
- Escalate recurring supplier or stock quality issues where appropriate.
Product Research and Sales Support
- Research unfamiliar or newly requested products.
- Identify what the product is, who supplies it, pricing, availability, pack size and lead time.
- Source product information to support customer enquiries and sales opportunities.
- Provide fast and accurate feedback to the sales team.
- Help assess whether new products should be added as regular stocked lines.
Skills and Experience – Essential
- Strong attention to detail.
- Excellent organisational and prioritisation skills.
- Experience in purchasing, stock control, inventory management, warehouse operations, pharmacy, wholesale or a similar environment.
- Confident using stock systems, spreadsheets, supplier portals and inventory software.
- Good communication skills with suppliers and internal teams.
- Able to work accurately in a process‑driven environment.
- Comfortable with both physical stock handling and administrative tasks.
- Able to take ownership of daily purchasing, stock accuracy and product setup.
Desirable
- Experience in pharmacy, pharmaceutical wholesale, healthcare or regulated distribution.
- Understanding of batch numbers, expiry dates, stock rotation and goods‑in checks.
- Experience adding or maintaining product records in an inventory, ERP or e‑commerce system.
- Experience dealing with supplier returns, credit notes, refunds and damaged goods.
- Familiarity with just‑in‑time stock management.
- Knowledge of WDA, GDP or pharmacy stock handling processes would be advantageous.
About You
You will be practical, reliable, accurate and commercially aware. You will be comfortable moving between purchasing, supplier communication, stock handling, stock counting, product research and inventory system administration. You should be curious enough to investigate unfamiliar products, disciplined enough to maintain accurate stock records, and responsive enough to support the wider team quickly when customer or sales enquiries come in.
Why Join Us?
- Salary of £30,000–£35,000 per year, depending on experience.
- Varied role across purchasing, inventory, goods‑in, product setup and supplier management.
- Opportunity to take real ownership of stock control and procurement processes.
- On‑site role supporting both an online pharmacy and WDA wholesale distribution operation.
- A position where accuracy, initiative and organisation will make a visible impact on the business.
How to Apply
Please apply with your CV and a short loom video outlining your experience in purchasing, stock control, inventory management, product data, pharmacy, wholesale or regulated goods distribution.
Pharmacy Procurement, Inventory & Product Data Controller in Stafford employer: Faces
Join our dynamic team in Stafford as a Pharmacy Procurement, Inventory & Product Data Controller, where you will play a crucial role in maintaining stock accuracy and supplier relationships within our thriving online pharmacy and wholesale distribution operation. We offer a competitive salary of £30,000–£35,000, a supportive work culture that values initiative and organisation, and ample opportunities for professional growth in a varied role that directly impacts our business success.
StudySmarter Expert Advice🤫
We think this is how you could land Pharmacy Procurement, Inventory & Product Data Controller in Stafford
✨Tip Number 1
Get your research game on! Before any interview, dive deep into the company’s values, products, and recent news. This shows you’re genuinely interested and helps you tailor your answers to what they care about.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a mate or in front of the mirror. Focus on how your skills in stock control and supplier communication can shine in this role.
✨Tip Number 3
Dress the part! Even if it’s a casual environment, looking smart can boost your confidence. Plus, it shows you respect the opportunity and are ready to take ownership of the role.
✨Tip Number 4
Don’t forget to follow up! After your interview, shoot a quick thank-you email. Mention something specific from your chat to remind them why you’re the perfect fit for their Pharmacy Procurement team.
We think you need these skills to ace Pharmacy Procurement, Inventory & Product Data Controller in Stafford
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of Pharmacy Procurement, Inventory & Product Data Controller. Highlight your experience in purchasing, stock control, and any relevant software skills. We want to see how your background fits with what we're looking for!
Show Off Your Attention to Detail:Since this role requires a strong focus on accuracy, be sure to showcase examples where you've demonstrated attention to detail. Whether it's managing inventory or handling supplier communications, let us know how you keep things precise!
Keep It Concise:When writing your application, keep it concise and to the point. We appreciate clarity and brevity, so make sure you communicate your key experiences without unnecessary fluff. We want to get to know you quickly!
Include a Video Introduction:Don't forget to include that short loom video! This is your chance to add a personal touch and explain your experience in purchasing and inventory management. We love seeing candidates who are enthusiastic and ready to engage with us!
How to prepare for a job interview at Faces
✨Know Your Stock Inside Out
Before the interview, brush up on your knowledge of stock management and procurement processes. Familiarise yourself with just-in-time methodologies and be ready to discuss how you would handle stock discrepancies or supplier issues.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational abilities. Think about times when you successfully managed inventory levels or streamlined purchasing processes. Being able to demonstrate your attention to detail will impress the interviewers.
✨Communicate Clearly and Confidently
Since this role involves liaising with suppliers and internal teams, practice articulating your thoughts clearly. Be prepared to discuss how you would communicate product information and updates effectively to ensure smooth operations.
✨Be Ready for Practical Scenarios
Expect to face practical questions or scenarios during the interview. They might ask how you would handle a situation involving damaged stock or how to set up new product lines in the inventory system. Think through these processes beforehand so you can respond confidently.
