Document Controller

Overview

Document Controller role focusing on managing and maintaining document control processes, EDMS usage, and ensuring regulatory and project requirements are met.

Responsibilities

• Maintain and update project documentation in compliance with company standards.
• Ensure accurate filing, retrieval, and distribution of documents across teams.
• Monitor document workflows and approvals within EDMS systems.
• Act as the primary point of contact for EDMS-related queries.
• Configure and manage document control settings in Asite and other platforms.
• Train and mentor new starters on document control processes and EDMS systems.
• Provide ongoing support to project teams on document management best practices.
• Ensure all documentation meets regulatory and project requirements.
• Conduct periodic audits to maintain data integrity and compliance.
• Liaise with internal teams, contractors, and clients to ensure smooth document flow.
• Support project managers with reporting and document status updates.
• Work across multiple platforms and systems to ensure consistency of data.
• Verify that all project information is captured and consolidated within Asite, maintaining a single source of truth for documentation.

Qualifications

• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Ability to create formulas and macros in Microsoft Excel.
• Ability to manage large volumes of documentation accurately and efficiently.
• Desirable: Experience with Power BI.
• Good communication and interpersonal skills.
• Strong attention to detail and organisational ability.
• Ability to work under pressure and meet deadlines.
• Desirable: experience in document control within construction, engineering, or related sectors.
• Good knowledge of EDMS platforms.
• Essential: Hands-on experience with Asite (System Admin).
• Desirable: Familiarity with EB and ProjectWise.
• Certification in Document Control or EDMS systems (advantageous).
• Key relationships: Operational Delivery Teams, Design, Planning, Construction, Information Management, Quality & Assurance.

Benefits

• Compelling benefits and employee wellbeing: comprehensive benefits package that supports physical and psychological health.
• Productivity tools: access to cutting-edge tools to enhance productivity and efficiency.

About the Employer

Ferrovial is a global leader in infrastructure solving complex problems and generating positive outcomes. We operate in multiple countries and are involved in highways, airports, construction, and energy projects. This description outlines the responsibilities and qualifications for the Document Controller role.