At a Glance
- Tasks: Coordinate Global Mobility for Japanese employees relocating to the UK and provide administrative support.
- Company: Established international organisation with a focus on Global Mobility.
- Benefits: £55,000 salary, private healthcare, pension scheme, bonuses, and flexible working hours.
- Other info: Hybrid working model with opportunities for professional growth.
- Why this job: Join a dynamic team and make a real impact on expatriate experiences.
- Qualifications: Fluent in Japanese and English, with experience in Global Mobility or international HR.
We are recruiting on behalf of an established international organisation for a Japanese-speaking Global Mobility Executive Administrator to join its HR team in Uxbridge. This is an excellent opportunity for a bilingual professional with experience in Global Mobility, international HR or expatriate administration. Fluent written and spoken Japanese and English are essential. You will coordinate the full Global Mobility and expatriate assignment lifecycle for Japanese employees and their families relocating to and working in the UK. Working closely with Japanese Head Office, UK management and external professional advisers, you will manage immigration, relocation, expatriate payroll, taxation, benefits and assignment reporting. The position also includes executive and administrative support to Japanese assignees, General Managers and Regional Sales Managers.
Key Responsibilities
- Global Mobility & Japanese Expatriate Administration: Coordinate the full Global Mobility lifecycle, including pre-arrival arrangements, relocation, ongoing assignment support and repatriation.
- Manage accommodation, schooling, banking, driving licences, tenancy agreements, home leave travel and other settling-in arrangements for Japanese employees and their families.
- Act as the main point of contact for Japanese expatriates, providing ongoing administrative support and resolving queries.
- Immigration, Payroll & Taxation: Coordinate UK visa applications, renewals and extensions for Japanese employees and dependants, including sponsor licence administration and compliance.
- Administer expatriate payroll, Modified PAYE arrangements, HMRC registrations and tax-year procedures.
- Coordinate expatriate tax returns, National Insurance and tax equalisation arrangements with external advisers, including EY.
- Maintain accurate records of remuneration, allowances, benefits and assignment-related payments.
- Global Mobility Reporting & Japanese Head Office Liaison: Prepare Global Mobility budgets, monthly expatriate personnel cost reports, forecasts and management information.
- Monitor and reconcile assignment expenditure, liaising with Finance and Japanese Head Office.
- Act as the key liaison between the UK business and Japanese Head Office, coordinating approvals, personnel information, policies and assignment reporting.
- Provide Japanese-English translation and interpretation of business correspondence, policies and documentation.
- Executive & Business Support: Arrange domestic and international business travel, including flights, accommodation and transfers.
- Coordinate Outlook diaries, appointments, meetings and travel schedules for senior management.
- Process and check employee expense claims through SAP Concur, ensuring compliance with company policies and correct cost allocation.
About You
You will be a highly organised, proactive and professional individual, confident working with Japanese colleagues and international stakeholders.
Essential Requirements
- Fluent written and spoken Japanese and fluent written and spoken English are essential.
- Business-level Japanese, including the ability to read, write, translate and interpret formal Japanese business correspondence.
- Experience in Global Mobility, expatriate administration, international HR or a related discipline.
- Knowledge of UK immigration, visa applications and sponsor licence compliance.
- Understanding of expatriate payroll, UK taxation and Modified PAYE arrangements.
- Strong administrative, organisational, communication and reporting skills, with good Excel and Microsoft Office knowledge.
- Ability to manage competing priorities and handle confidential information with discretion.
Desirable
- Previous experience supporting Japanese expatriates or working for a Japanese organisation.
- Knowledge of Japanese business culture and international assignment policies.
- Experience with expatriate tax equalisation, international benefits and assignment cost budgeting.
- Familiarity with EY, SAP Concur or external immigration and tax advisers.
Salary & Benefits for the Japanese speaking Global Mobility EA
- £55,000 per annum.
- Excellent company benefits package, including: Private healthcare, Pension scheme, Six-monthly bonus, Free parking, Breakfast provided, Flexible working hours, Hybrid working – three days in the Uxbridge office and two days working from home.
Japanese-Speaking Global Mobility EA in London employer: F4P Recruit
Join a dynamic and innovative international technology business that values creativity and commercial acumen in its employees. With a strong focus on employee growth, you will have access to ongoing training and development opportunities, fostering a collaborative work culture that encourages new ideas and diverse perspectives. Located in a vibrant area, the company offers unique advantages such as flexible working arrangements and a supportive environment that prioritises work-life balance.
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We think this is how you could land Japanese-Speaking Global Mobility EA in London
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We think you need these skills to ace Japanese-Speaking Global Mobility EA in London
Some tips for your application 🫡
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How to prepare for a job interview at F4P Recruit
✨Brush Up on HR Best Practices
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