Japanese-Speaking Global Mobility Coordinator in City of London

We are recruiting on behalf of an established international organisation for a Japanese-speaking Global Mobility Coordinator to join its HR team in Uxbridge.

This is an excellent opportunity for a bilingual professional with experience in Global Mobility, international HR or expatriate administration. Fluent written and spoken Japanese and English are essential.

Key Responsibilities

Global Mobility & Japanese Expatriate Administration

• Coordinate the full Global Mobility lifecycle, including pre-arrival arrangements, relocation, ongoing assignment support and repatriation.
• Manage accommodation, schooling, banking, driving licences, tenancy agreements, home leave travel and other settling-in arrangements for Japanese employees and their families.
• Act as the main point of contact for Japanese expatriates, providing ongoing administrative support and resolving queries.

Immigration, Payroll & Taxation

• Coordinate UK visa applications, renewals and extensions for Japanese employees and dependants, including sponsor licence administration and compliance.
• Administer expatriate payroll, Modified PAYE arrangements, HMRC registrations and tax-year procedures.
• Coordinate expatriate tax returns, National Insurance and tax equalisation arrangements with external advisers, including EY.
• Maintain accurate records of remuneration, allowances, benefits and assignment-related payments.

Global Mobility Reporting & Japanese Head Office Liaison

• Prepare Global Mobility budgets, monthly expatriate personnel cost reports, forecasts and management information.
• Monitor and reconcile assignment expenditure, liaising with Finance and Japanese Head Office.
• Act as the key liaison between the UK business and Japanese Head Office, coordinating approvals, personnel information, policies and assignment reporting.
• Provide Japanese-English translation and interpretation of business correspondence, policies and documentation.

Executive & Business Support

• Arrange domestic and international business travel, including flights, accommodation and transfers.
• Coordinate Outlook diaries, appointments, meetings and travel schedules for senior management.
• Process and check employee expense claims through SAP Concur, ensuring compliance with company policies and correct cost allocation.

About You

You will be a highly organised, proactive and professional individual, confident working with Japanese colleagues and international stakeholders.

Essential Requirements

• Fluent written and spoken Japanese and fluent written and spoken English are essential.
• Business-level Japanese, including the ability to read, write, translate and interpret formal Japanese business correspondence.
• Experience in Global Mobility, expatriate administration, international HR or a related discipline.
• Knowledge of UK immigration, visa applications and sponsor licence compliance.
• Understanding of expatriate payroll, UK taxation and Modified PAYE arrangements.
• Strong administrative, organisational, communication and reporting skills, with good Excel and Microsoft Office knowledge.
• Ability to manage competing priorities and handle confidential information with discretion.

Desirable

• Previous experience supporting Japanese expatriates or working for a Japanese organisation.
• Knowledge of Japanese business culture and international assignment policies.
• Experience with expatriate tax equalisation, international benefits and assignment cost budgeting.
• Familiarity with EY, SAP Concur or external immigration and tax advisers.

Salary & Benefits

• £55,000 per annum.
• Excellent company benefits package, including: Private healthcare. Pension scheme. Six-monthly bonus. Free parking. Breakfast provided. Flexible working hours. Hybrid working - three days in the Uxbridge office and two days working from home

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