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For Companies At a Glance
- Tasks: Support senior leaders by managing schedules, communications, and travel arrangements.
- Company: EZRA, a coaching company dedicated to personal and professional growth.
- Benefits: World-class coaching, charity days, learning budget, and a weekly wellbeing hour.
- Why this job: Join a dynamic team and make a real impact while growing your skills.
- Qualifications: 2+ years as an Executive Assistant with strong organisational and communication skills.
- Other info: Hybrid work model, inclusive culture, and a dog-friendly environment.
The predicted salary is between 36000 - 60000 £ per year.
Location: London, UK - Hybrid (3 days/week)
Who We Are
We believe everyone can be better with a coach... and we won’t stop until we get there. Coaching changes people’s lives. It helps them be happier and more productive in their work. It turns entire companies into more inclusive, more productive places to be. That’s why we’ve made it easy for more people – not just those at the top – to benefit from the world’s best coaches. This is true of our EZRA team. We believe a happy team is a productive one. We help our people grow, to care deeply about and be proud of what we do.
The Role
We are seeking a highly organised and proactive Executive Assistant to support three members of our Senior Leadership Team (SLT). In this role you will manage schedules, communications, travel and expenses, and provide reliable operational support that helps our executives stay focused on their highest priorities. You’ll work closely with a busy leadership group during an exciting period of growth, anticipating needs, solving problems and helping things run smoothly day-to-day.
What You’ll Do
- Manage complex and changing diaries across multiple time zones, ensuring priorities are balanced and protected
- Coordinate meetings and appointments, including agendas, briefing materials, logistics and follow-up actions
- Monitor and manage executive inboxes, triaging requests and maintaining timely communication internally and externally
- Act as the first point of contact for stakeholders on behalf of the executives, handling queries with professionalism and discretion
- Arrange end-to-end travel, accommodation and itineraries, ensuring smooth execution around executive availability
- Submit and track expenses and support basic finance admin
- Provide occasional support for wider team activities such as events, offsites or key team meetings (virtual and in-person)
- Assist with general administrative tasks that keep the team running smoothly and create space for executives to focus on strategic priorities
About You
- 2+ years experience as an Executive Assistant or in a similar senior administrative/support role
- Experience supporting multiple executives simultaneously (preferred but not essential)
- Excellent organisational and time-management skills, with the ability to prioritise across conflicting demands
- Strong communication skills (written and verbal) and stakeholder management ability
- High level of discretion
- Proactive approach with strong problem-solving skills
- Flexibility and adaptability in a fast-paced and evolving environment
- Competency with MS Office tools (Outlook, PowerPoint, Excel) and willingness to learn new systems
Life at EZRA
- Your Own World-class coach to help you grow personally and professionally.
- Coaching for Friends and family because coaching is a gift worth passing on.
- Charity Days to support the causes close to your heart - because doing good feels good.
- Learning Budget to fuel your curiosity. If it helps you grow, we’re in.
- Weekly Wellbeing Hour just for you. No meetings. No emails. Just space to breathe, reflect, or reset.
- Regional benefits flex to fit your location and lifestyle.
- A welcoming place to do your best work. Comfortable, collaborative and inclusive… and dog-friendly too!
We’re an equal opportunity employer dedicated to building a diverse team that reflects the communities in which we work, where everyone has a voice and feels able to be themselves. We believe that diversity strengthens our culture and business. Valuing uniqueness and respecting our differences means we grow faster, become better, and achieve more.
In the spirit of transparency, credentials are verified through background checks conducted upon conditional employment, in accordance with applicable laws.
Executive Assistant - EZRA employer: Ezra
Contact Detail:
Ezra Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant - EZRA
✨Tip Number 1
Network like a pro! Reach out to current or former employees at EZRA on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by practising common questions. Think about how your skills match the role of Executive Assistant. We want to see your organisational prowess and problem-solving skills shine through!
✨Tip Number 3
Show off your tech skills! Familiarise yourself with MS Office tools, especially Outlook and Excel. Being able to demonstrate your competency in these will definitely impress the hiring team.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re genuinely interested in being part of the EZRA family. Let’s get you that job!
We think you need these skills to ace Executive Assistant - EZRA
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Executive Assistant role. Highlight your experience in managing complex schedules and supporting multiple executives, as this is key for us at EZRA.
Show Off Your Organisational Skills: We love a well-organised application! Use clear headings and bullet points to make your experience easy to read. This reflects the organisational skills we’re looking for in an Executive Assistant.
Communicate Clearly: Strong communication is vital for this role. Ensure your written application is free from typos and clearly conveys your enthusiasm for the position. We want to see your personality shine through!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Ezra
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role and its responsibilities. Familiarise yourself with managing complex diaries, coordinating meetings, and handling communications. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Prepare examples of how you've successfully managed multiple tasks or supported executives in the past. Highlight your time-management skills and how you've prioritised conflicting demands. This is crucial for the role, so be ready to discuss specific situations where you excelled in organisation.
✨Communicate with Confidence
Strong communication skills are key for this position. Practice articulating your thoughts clearly and concisely. During the interview, be professional yet personable, as you'll need to handle queries from various stakeholders. Show that you can maintain discretion while being approachable.
✨Demonstrate Proactivity and Problem-Solving
Think of instances where you've anticipated needs or solved problems before they escalated. Share these stories during your interview to illustrate your proactive approach. This will resonate well with the interviewers, as they’re looking for someone who can keep things running smoothly in a fast-paced environment.
