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For Companies At a Glance
- Tasks: Manage office operations, finances, and procurement while supporting a dynamic team.
- Company: Join a growing business with a focus on teamwork and efficiency.
- Benefits: Flexible hours, competitive pay, and opportunities for career growth.
- Why this job: Be a key player in a vibrant environment and develop valuable skills.
- Qualifications: Organisational skills and a knack for multitasking are essential.
- Other info: Potential to expand your role as the business evolves.
The predicted salary is between 13 - 16 £ per hour.
This is a key operational role supporting the smooth day-to-day running of the business. The Office Manager will be responsible for office management, procurement coordination, and routine financial administration. Working closely with the wider team and external accountants, the role ensures that financial processes, supplier ordering, and office operations run efficiently. There is scope for the role to expand over time, including opportunities to take on VAT returns, payroll administration, and additional responsibilities as the business grows.
Key Responsibilities
- Financial Administration
- Raise and issue client invoices using Xero and monitor payments
- Process supplier invoices and manage payment schedules
- Complete weekly bank reconciliations
- Support month-end processes with external accountants
- Maintain accurate financial records and spreadsheets
- Track project costs and expenses
- With training, support VAT returns and payroll administration
- Source and order appliances, worktops, handles, lighting, and other project materials
- Obtain quotations, place orders, and track deliveries
- Liaise with suppliers to resolve delivery issues or faulty items
- Monitor stock levels of regularly used items and reorder as required
- Carry out quarterly stock takes
- Oversee daily office operations to ensure smooth running
- Manage utilities, service contracts, and facilities requirements
- Order office and showroom supplies and stationery
- Coordinate maintenance and repairs
- Support client events, open days, and showroom activities
- Maintain and update CRM records (HubSpot)
- Provide general administrative and business support to the team
Part time Office Manager in Surrey employer: Eye4 Recruitment
Contact Detail:
Eye4 Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part time Office Manager in Surrey
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Office Manager role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Show them you’re not just another candidate; you’re genuinely interested in how they operate and how you can contribute to their success.
✨Tip Number 3
Practice common interview questions related to financial administration and office management. We all know that confidence is key, so rehearse your answers until you feel ready to impress!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect with us directly.
We think you need these skills to ace Part time Office Manager in Surrey
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Office Manager role. Highlight any relevant financial administration or procurement experience, as we want to see how you can support our day-to-day operations.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for us. Mention specific responsibilities from the job description and how your background aligns with them.
Show Your Organisational Skills: As an Office Manager, organisation is key. In your application, give examples of how you've successfully managed multiple tasks or projects in the past. We love seeing how you keep things running smoothly!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Eye4 Recruitment
✨Know Your Numbers
Since the role involves financial administration, brush up on your knowledge of Xero and basic accounting principles. Be ready to discuss how you've managed invoices or reconciliations in the past, as this will show your familiarity with the tasks you'll be handling.
✨Showcase Your Organisational Skills
As an Office Manager, organisation is key. Prepare examples of how you've successfully managed multiple tasks or projects simultaneously. Highlight any systems or tools you’ve used to keep everything on track, especially in procurement and stock management.
✨Demonstrate Your Problem-Solving Abilities
You’ll likely face challenges with suppliers or office operations. Think of specific instances where you resolved issues effectively. This could involve liaising with suppliers about delivery problems or managing unexpected expenses—show them you can handle the heat!
✨Familiarise Yourself with HubSpot
Since maintaining CRM records is part of the job, it’s a good idea to get acquainted with HubSpot if you haven’t already. Mention any experience you have with CRM systems and be prepared to discuss how you would keep records updated and organised.
