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For Companies At a Glance
- Tasks: Manage office operations, financial administration, and procurement coordination.
- Company: Join a dynamic team in a growing business environment.
- Benefits: Flexible hours, competitive pay, and opportunities for career growth.
- Why this job: Be a key player in ensuring smooth business operations and make a real impact.
- Qualifications: Strong organisational skills and basic financial knowledge preferred.
- Other info: Potential to expand responsibilities as the business grows.
The predicted salary is between 24000 - 36000 £ per year.
This is a key operational role supporting the smooth day-to-day running of the business. The Office Manager will be responsible for office management, procurement coordination, and routine financial administration. Working closely with the wider team and external accountants, the role ensures that financial processes, supplier ordering, and office operations run efficiently. There is scope for the role to expand over time, including opportunities to take on VAT returns, payroll administration, and additional responsibilities as the business grows.
Key Responsibilities
- Financial Administration
- Raise and issue client invoices using Xero and monitor payments
- Process supplier invoices and manage payment schedules
- Complete weekly bank reconciliations
- Support month-end processes with external accountants
- Maintain accurate financial records and spreadsheets
- Track project costs and expenses
- With training, support VAT returns and payroll administration
- Source and order appliances, worktops, handles, lighting, and other project materials
- Obtain quotations, place orders, and track deliveries
- Liaise with suppliers to resolve delivery issues or faulty items
- Monitor stock levels of regularly used items and reorder as required
- Carry out quarterly stock takes
- Oversee daily office operations to ensure smooth running
- Manage utilities, service contracts, and facilities requirements
- Order office and showroom supplies and stationery
- Coordinate maintenance and repairs
- Support client events, open days, and showroom activities
- Maintain and update CRM records (HubSpot)
- Provide general administrative and business support to the team
Locations
Part time Office Manager in Farnham, Surrey employer: Eye4 Recruitment
Contact Detail:
Eye4 Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part time Office Manager in Farnham, Surrey
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a part-time Office Manager role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Show them that you’re not just another candidate; you’re genuinely interested in how they operate and how you can contribute to their success.
✨Tip Number 3
Practice common interview questions related to office management and financial administration. We all know that confidence is key, so the more you rehearse, the better you'll perform when it counts!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect with us directly.
We think you need these skills to ace Part time Office Manager in Farnham, Surrey
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Office Manager role. Highlight any relevant experience in financial administration, procurement, or office management to show us you’re the right fit!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to tell us why you’re excited about this role and how your background aligns with our needs. Keep it friendly and professional – we want to get to know you!
Show Your Organisational Skills: As an Office Manager, organisation is key! In your application, give examples of how you've successfully managed tasks or projects in the past. This will help us see how you can keep our operations running smoothly.
Apply Through Our Website: We love it when you apply directly through our website! It makes the process smoother for both of us. Plus, it shows us you’re genuinely interested in joining our team at StudySmarter!
How to prepare for a job interview at Eye4 Recruitment
✨Know Your Numbers
Since the role involves financial administration, brush up on your knowledge of basic financial concepts and tools like Xero. Be ready to discuss how you've managed invoices or reconciled accounts in the past.
✨Showcase Your Organisational Skills
As an Office Manager, organisation is key. Prepare examples of how you've successfully managed multiple tasks or projects simultaneously. Highlight any systems or tools you’ve used to keep everything running smoothly.
✨Supplier Savvy
Familiarise yourself with procurement processes. Be prepared to talk about your experience sourcing materials or managing supplier relationships. If you have examples of resolving delivery issues, share those!
✨Team Player Vibes
This role requires collaboration with the wider team and external accountants. Think of instances where you’ve worked effectively in a team setting. Emphasise your communication skills and how you support others in achieving common goals.
