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For Companies At a Glance
- Tasks: Support the CTO in optimising engineering operations and managing strategic projects.
- Company: ExTrac, a dynamic scale-up focused on geopolitical data insights.
- Benefits: Competitive salary, flexible work environment, and opportunities for professional growth.
- Why this job: Join a fast-paced team and make a real impact in tech innovation.
- Qualifications: 5+ years supporting C-level tech executives with strong technical fluency.
- Other info: Exciting role at the intersection of technology and executive support.
The predicted salary is between 36000 - 60000 £ per year.
ExTrac is a young, dynamic, and high-growth scale-up. We help people and companies make better decisions around the risks and opportunities of geopolitical events using Open Source and publicly available data. We do this by building products that combine expertise across the humanities and sciences, bringing together data, AI, and domain expertise. As we are entering an exciting phase of growth, we are looking for an Executive Associate to support our CTO and become part of our team.
About the Role
We're seeking a Technical Executive Associate to work with our CTO in optimising how our engineering organisation operates. This is not a traditional administrative role. The right person will be a strategic operator who thrives in high-growth environments, speaks the language of technology teams, and brings order to ambiguity.
Required Qualifications
- Proven experience (5+ years) supporting C-level technology executives in fast-paced, high-growth environments.
- Strong technical fluency - you understand software development lifecycles, Agile/Scrum, and can navigate conversations about product roadmaps, system architecture, and engineering priorities.
- Exceptional calendar and stakeholder management across multiple time zones.
- Advanced proficiency in productivity and collaboration tools: Google Workspace, Slack, Notion, Linear.
- Outstanding written and verbal communication - you can draft executive communications, prepare board materials, and represent the CTO's office with clarity and professionalism.
- Track record of handling sensitive information with absolute discretion.
- Comfortable operating with high autonomy and minimal direction - you anticipate needs before they arise.
- Background in technology, computer science, or prior experience in engineering/product organisations.
- Experience with data visualisation tools or building dashboards to track KPIs.
- Proficiency with AI productivity tools (Claude, ChatGPT, Copilot).
- Appreciation of where AI genuinely adds value in workflow optimisation - and where it does not.
- Experience coordinating board meetings, investor relations, or supporting M&A due diligence.
What the job involves
This role sits at the intersection of technical understanding and executive support. You will be the CTO's force multiplier - creating space for strategic work, ensuring nothing falls through the cracks, and acting as a trusted liaison across the organisation. You'll help create visibility across concurrent engineering projects, identify where attention is needed the most and ensuring nothing falls through the cracks.
- Manage the CTO's calendar optimising for time allocation across priorities, ensuring every meeting has purpose and every commitment is tracked.
- Handle external communication and follow-ups (e.g., vendor relationships, cloud provider credits).
- Prepare briefing materials for board meetings, investor presentations, and technical reviews.
- Own developer experience (DevX) initiatives, including surveys and improvement tracking.
- Maintain documentation, wikis, and knowledge bases for the technology organisation.
- Support off-boarding processes and other operational workflows.
- Coordinate cross-functional projects between engineering, product, research, and commercial teams.
- Create dashboards and reports to surface KPIs, project status, and team metrics.
- Act as liaison between engineering and other teams (product, research, commercial) to support and unblock dependencies on deliverables and report on progress.
- Build and maintain documentation, wikis, and knowledge bases for the technology organisation.
- Plan and execute engineering team events, off-sites, and all-hands meetings.
- Collaborate closely with Product, Research, and Data - ensuring the CTO has visibility into what matters most.
Technical Executive Associate to the CTO in London employer: ExTrac
Contact Detail:
ExTrac Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Technical Executive Associate to the CTO in London
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those who work at ExTrac or similar companies. A friendly chat can open doors and give you insights that might just help you land that interview.
✨Tip Number 2
Prepare for the unexpected! In high-growth environments, things can change quickly. Be ready to discuss how you can adapt and thrive in such settings during your conversations with potential employers.
✨Tip Number 3
Show off your tech fluency! Brush up on the latest trends in software development and AI tools. Being able to speak confidently about these topics will impress the CTO and show that you're the right fit for the role.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re genuinely interested in being part of our dynamic team at ExTrac.
We think you need these skills to ace Technical Executive Associate to the CTO in London
Some tips for your application 🫡
Show Your Technical Fluency: Make sure to highlight your understanding of software development lifecycles and Agile/Scrum methodologies. We want to see that you can speak the language of tech teams, so don’t shy away from using relevant terminology in your application.
Tailor Your Communication: Your written communication skills are crucial for this role. When drafting your application, ensure it’s clear, concise, and professional. We appreciate a well-structured application that reflects your ability to prepare executive communications.
Demonstrate Your Strategic Mindset: This isn’t just an admin role; we’re looking for someone who can bring order to ambiguity. Use your application to showcase examples where you’ve optimised processes or supported C-level executives in fast-paced environments.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity to support our CTO and grow with us!
How to prepare for a job interview at ExTrac
✨Know Your Tech Inside Out
Make sure you brush up on your technical fluency. Understand software development lifecycles, Agile/Scrum methodologies, and be ready to discuss product roadmaps and system architecture. This role is all about bridging the gap between tech and strategy, so being able to speak the language of technology teams will set you apart.
✨Master the Art of Communication
Since you'll be drafting executive communications and preparing board materials, practice articulating complex ideas clearly and concisely. Consider doing mock presentations or writing sample briefs to showcase your ability to represent the CTO's office with professionalism and clarity.
✨Showcase Your Organisational Skills
This role requires exceptional calendar and stakeholder management. Prepare examples of how you've successfully managed multiple priorities in fast-paced environments. Highlight any tools you’ve used, like Google Workspace or Notion, to keep everything organised and efficient.
✨Demonstrate Your Strategic Thinking
Be ready to discuss how you can create visibility across engineering projects and identify where attention is needed. Think of specific instances where you've acted as a force multiplier in previous roles, ensuring that nothing falls through the cracks while supporting C-level executives.
