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For Companies At a Glance
- Tasks: Manage financial admin, credit control, and supplier payments in a dynamic environment.
- Company: Join a friendly team at Exposed Solutions, where collaboration is key.
- Benefits: Flexible hours, competitive pay, and hands-on experience in finance.
- Why this job: Make a real impact on cashflow while developing your finance skills.
- Qualifications: Experience in finance/admin roles and good Excel skills are preferred.
- Other info: Work 24 hours a week with two days on-site in Mitcham.
The predicted salary is between 24000 - 36000 £ per year.
As the Finance & Admin Assistant, you’ll be the go-to person for day-to-day financial admin, credit control, and supplier payments. You’ll manage the accounts inbox, process supplier invoices and payments, liaise with internal teams to resolve queries, and help ensure the business’s cashflow runs smoothly. This is a hands-on role in a friendly, fast-moving environment.
Key Responsibilities
- Customer Accounts & Credit Control
- Manage the accounts inbox, responding to customer and supplier queries promptly.
- Send customer statements and follow up on overdue accounts via email or phone.
- Reconcile incoming customer payments to invoices in Xero.
- Handle queries about invoices, pricing, discounts, or deliveries by liaising with sales/logistics/production.
- Raise credit notes in Xero once issues are verified and approved.
- Assist bookkeeper with account and journal reconciliations.
- Gather supplier invoices from email and upload to Dext, ensuring correct coding and VAT treatment.
- Publish invoices from Dext into Xero for payment processing.
- Chase suppliers / directors for any missing invoices needed in Xero.
- Prepare weekly payables and cashflow sheet showing supplier due dates, expected receipts, and bank balances.
- Process supplier payments through the bank, following Managing Director approval.
- Maintain organised digital filing.
- Provide ad-hoc administrative support to the team when required, including but not limited to stock data entry into the internal stock management system.
- Provide support during month end stocktake by checking records, highlighting any items invoiced to us but not yet received, and flagging discrepancies for accounting adjustments.
- Assist with preparation of monthly management pack for directors.
Systems You’ll Use
- Xero (accounts & customer records)
- Dext (supplier invoice processing)
- Breww (stock management)
- Excel / OneDrive (cashflow, reporting, and shared files)
- Outlook (email and communications)
Skills & Experience
- Previous experience in a credit control, accounts assistant, or finance/admin role.
- Good working knowledge of Excel.
- Experience with Xero and/or Dext is an advantage but not essential.
- We believe this role would be well managed across 24 hours per week, and can be flexibly spread across 5 days, 10-3 for example. We would insist on 2 days being on site in Mitcham.
- ALL APPLICANTS MUST BE FREE TO WORK IN THE UK.
Finance & Admin Assistant employer: Exposed Solutions
Contact Detail:
Exposed Solutions Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Finance & Admin Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance and admin sectors. You never know who might have a lead on a job or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by practising common questions related to finance and admin roles. We recommend using the STAR method to structure your answers, showcasing your skills and experiences effectively.
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can keep you fresh in the interviewer's mind and show your enthusiasm for the role.
✨Tip Number 4
Apply through our website for the best chance of landing that Finance & Admin Assistant role. We’re always on the lookout for passionate candidates who fit the bill!
We think you need these skills to ace Finance & Admin Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in finance and admin roles. We want to see how your skills match the key responsibilities listed in the job description, so don’t hold back on showcasing your expertise!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Finance & Admin Assistant role. Be sure to mention your familiarity with tools like Xero or Dext if you have them, and how you can contribute to our friendly team.
Show Off Your Communication Skills: Since you'll be managing the accounts inbox and liaising with various teams, it's crucial to demonstrate your communication skills. Use clear and concise language in your application to show us you can handle queries effectively.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to keep track of your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Exposed Solutions
✨Know Your Numbers
Brush up on your financial knowledge, especially around credit control and supplier payments. Be ready to discuss how you’ve managed accounts in the past and any specific tools you've used, like Xero or Dext.
✨Show Your Organisational Skills
Since this role involves a lot of admin tasks, prepare examples that showcase your ability to stay organised. Think about how you manage your time and keep track of multiple tasks, especially in a fast-paced environment.
✨Communicate Clearly
You’ll be liaising with various teams, so practice articulating your thoughts clearly. Prepare for questions about how you would handle customer queries or resolve discrepancies, and think about how you can demonstrate your communication skills.
✨Be Ready for Practical Scenarios
Expect some scenario-based questions during the interview. They might ask how you would handle a late payment or a missing invoice. Think through these situations beforehand and be ready to explain your thought process and actions.
