At a Glance
- Tasks: Support project managers with admin tasks and ensure smooth project operations.
- Company: Expleo Group drives digital transformation through engineering and quality services.
- Benefits: Enjoy a collaborative environment, skill development opportunities, and competitive perks.
- Other info: Inclusive employer committed to supporting all employees and promoting diversity.
- Why this job: Join a dynamic team, work on exciting projects, and make a real impact.
- Qualifications: Minimum of 2 GCSEs including Maths and English; project support experience preferred.
The predicted salary is between 36000 - 60000 € per year.
Join to apply for the PMO Administrator (Project Assistant) role at Expleo Group
Join to apply for the PMO Administrator (Project Assistant) role at Expleo Group
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Expleo is a trusted partner for end-to-end, integrated engineering, quality services, and management consulting for digital transformation. We help businesses harness unrelenting technological change to successfully deliver innovations that will help them gain a competitive advantage and improve the everyday lives of people around the globe.
Expleo is seeking a highly organised and proactive PMO Administrator (Project Assistant) to support our project management team within the Aerospace Business Unit. The ideal candidate will assist in the administration and coordination of various project activities, ensuring smooth operations and timely delivery of project milestones. This role involves handling a range of administrative tasks, supporting project managers, and contributing to the overall efficiency of project execution.
Responsibilities
- Administrative Support:
- Draft documents, prepare reports, and maintain project records.
- Manage timesheet entries, ensuring booking codes are available and teams load timesheets for approval.
- Perform project reporting and scheduling tasks utilising MS Office Suite.
- Accurately maintain records and databases.
- Project Coordination:
- Support project managers in the preparation and updating of project tracking tools and resource trackers.
- Set up new projects in the project management system, ensuring all relevant details are accurately recorded.
- Collaborate with Engineering Teams and Project Managers to deliver multi-disciplinary projects.
- Purchase Order Management:
- Raise purchase orders for suppliers, ensuring compliance with company policies and procedures.
- Onboard purchase orders, ensuring all necessary documentation is completed and approved.
- Track the status of purchase orders and follow up with suppliers as needed.
- Raising invoices and matching payments.
- Support the management of intercompany invoicing processes, ensuring compliance with internal agreements and invoicing rules.
- Communication and Documentation:
- Maintain effective communication with project stakeholders, ensuring timely dissemination of information.
- Exchange and coordination of information within the project and management teams.
- KPI Tracking and Issue Escalation:
- Track key performance indicators (KPIs) for projects, ensuring targets are met and reporting on progress.
- Escalate issues to the project manager or relevant stakeholders when necessary, ensuring timely resolution.
- Minimum of 2 GCSEs grade C or above, including Maths and English.
- Organisational Skills: Efficiently manage multiple tasks and priorities.
- Communication Skills: Excellent verbal and written skills to interact effectively with team members and stakeholders.
- Attention to Detail: Ensure accuracy in documentation and reporting.
- Time Management: Effectively manage time and meet deadlines.
- Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiar with project management tools.
- Problem-Solving Skills: Identify and proactively propose solutions to issues.
- Team Collaboration: Work collaboratively within a team environment and support team members.
- Adaptability: Flexibly adapt to changing project requirements and priorities.
- Experience in a project support or administrative role is required.
- UK Nationality and elegible for SC clearance
- Collaborative working environment – we stand shoulder to shoulder with our clients and ourpeers through good times and challenges
- We empower all passionate technology loving professionals by allowing them to expand their skills and take part in inspiring projects
- ExpleoAcademy - enables you to acquire and develop the right skills by delivering a suite of accredited training courses
- Competitive company benefits
- Always working as one team, our people are not afraid to think big and challenge the status quo
- As a Disability Confident Committed Employer we have committed to:
- Ensure our recruitment process is inclusive and accessible
- Communicating and promoting vacancies
- Offering an interview to disabled people who meet the minimum criteria for the job
- Anticipating and providing reasonable adjustments as required
- Supporting any existing employee who acquires a disability or long term health condition, enabling them to stay in work at least one activity that will make a difference for disabled people
We treat everyone fairly and equitably across the organisation, including providing any additional support and adjustments needed for everyone to thrive
Seniority level
Seniority level
Entry level
Employment type
Employment type
Full-time
Job function
Job function
Project ManagementIndustries
IT Services and IT Consulting
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#J-18808-LjbffrPMO Administrator (Project Assistant) in Bristol employer: Expleo Group
Expleo Group is an exceptional employer, offering a collaborative working environment where employees are empowered to expand their skills and engage in inspiring projects. With a strong commitment to inclusivity and employee development through the Expleo Academy, team members can thrive in their roles while contributing to innovative solutions in the aerospace sector. Located in the vibrant Greater Bristol Area, Expleo provides competitive benefits and fosters a culture of teamwork and creativity, making it an ideal place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land PMO Administrator (Project Assistant) in Bristol
✨Tip Number 1
Familiarise yourself with project management tools and software that are commonly used in the industry. Being able to demonstrate your proficiency in these tools during an interview can set you apart from other candidates.
✨Tip Number 2
Network with professionals in the aerospace sector or those who work at Expleo Group. Engaging with them on platforms like LinkedIn can provide you with valuable insights about the company culture and expectations for the PMO Administrator role.
✨Tip Number 3
Prepare to discuss specific examples of how you've successfully managed multiple tasks or projects in the past. Highlighting your organisational skills and ability to meet deadlines will resonate well with the hiring team.
✨Tip Number 4
Stay updated on the latest trends and challenges in project management, especially within the aerospace industry. Showing that you are knowledgeable about current issues can demonstrate your commitment and enthusiasm for the role.
We think you need these skills to ace PMO Administrator (Project Assistant) in Bristol
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience and skills that align with the PMO Administrator role. Focus on your organisational skills, attention to detail, and any previous project support experience.
Craft a Strong Cover Letter:Write a cover letter that specifically addresses how your skills and experiences make you a great fit for the position. Mention your proficiency in Microsoft Office Suite and your ability to manage multiple tasks effectively.
Highlight Relevant Qualifications:Clearly state your qualifications, including your GCSEs and any additional training or certifications related to project management or administration. This will help demonstrate your suitability for the role.
Showcase Communication Skills:In your application, provide examples of how you've effectively communicated with team members and stakeholders in past roles. This is crucial for the PMO Administrator position, where collaboration is key.
How to prepare for a job interview at Expleo Group
✨Showcase Your Organisational Skills
As a PMO Administrator, you'll need to manage multiple tasks efficiently. Be prepared to discuss specific examples from your past experiences where you successfully organised and prioritised tasks to meet deadlines.
✨Demonstrate Communication Proficiency
Effective communication is key in this role. Practice articulating your thoughts clearly and concisely, and be ready to provide examples of how you've effectively communicated with team members or stakeholders in previous roles.
✨Highlight Attention to Detail
Accuracy in documentation and reporting is crucial for a PMO Administrator. Bring attention to any instances where your meticulous nature helped avoid errors or improved project outcomes.
✨Familiarise Yourself with Project Management Tools
Since the role involves using project management systems, brush up on any relevant tools you’ve used before. If you have experience with specific software, mention it during the interview to demonstrate your technical proficiency.
