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- Tasks: Support Senior Executives and manage complex schedules in a fast-paced environment.
- Company: Join Expleo UK, a collaborative tech company that values innovation and teamwork.
- Benefits: Enjoy competitive benefits, training opportunities, and a supportive work culture.
- Other info: Inclusive workplace with opportunities for growth and development.
- Why this job: Be at the heart of decision-making and make a real impact on the business.
- Qualifications: Strong organisational skills and experience supporting senior leadership are essential.
The predicted salary is between 40000 - 50000 £ per year.
Support Leaders. Shape Impact. Keep the Business Moving.
Are you an experienced Executive Assistant who thrives in a fast-paced, high-trust environment? At Expleo UK, we’re looking for a highly organised, discreet, and proactive Executive Assistant to provide critical support to Senior Executives within our UK business. This is a high-visibility role where your ability to anticipate needs, manage complexity, and stay calm under pressure will directly enable senior leadership to operate at their best. If you enjoy variety, responsibility, and being at the heart of decision-making, this role is for you.
Responsibilities
- Act as the first point of contact for Senior Executives, managing all incoming communications with professionalism and discretion.
- Manage multiple complex and ever-changing diaries, ensuring priorities are aligned and time is used effectively.
- Coordinate UK and overseas travel arrangements, often involving complex logistics and tight timelines.
- Organise and support key internal and external meetings, including agendas, actions, and follow-ups.
- Build strong working relationships with Senior Executives, Managers, and Executive Assistants across Expleo’s global organisation.
- Provide high-quality administrative and business support, including expenses, timesheets, and purchase requisitions.
- Maintain confidentiality and integrity at all times while operating in a highly visible role.
- Adapt quickly to changing priorities while remaining calm, organised, and professional.
Qualifications
- A good level of education (graduate level preferred or equivalent professional experience).
Essential Skills
- Exceptional organisation, time-management, and prioritisation skills.
- Strong interpersonal and communication skills, both written and verbal.
- High attention to detail with a consistent focus on accuracy.
- Confidence using your initiative to solve problems and manage competing demands.
- Ability to remain calm and effective under pressure.
- Strong proficiency with Outlook, Teams, Word, PowerPoint, and Excel.
Experience
- Proven experience supporting Executive or Senior Leadership teams.
- Experience working within a technical, engineering, or consulting environment.
- Exposure to supporting multiple senior stakeholders simultaneously.
- Experience coordinating complex international travel and meetings.
Benefits
- Collaborative working environment – we stand shoulder to shoulder with our clients and our peers through good times and challenges.
- We empower all passionate technology-loving professionals by allowing them to expand their skills and take part in inspiring projects.
- Expleo Academy - enables you to acquire and develop the right skills by delivering a suite of accredited training courses.
- Competitive company benefits.
- Always working as one team, our people are not afraid to think big and challenge the status quo.
As a Disability Confident Committed Employer we have committed to:
- Ensure our recruitment process is inclusive and accessible.
- Communicating and promoting vacancies.
- Offering an interview to disabled people who meet the minimum criteria for the job.
- Anticipating and providing reasonable adjustments as required.
- Supporting any existing employee who acquires a disability or long-term health condition, enabling them to stay in work.
We are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age. We treat everyone fairly and equitably across the organisation, including providing any additional support and adjustments needed for everyone to thrive.
Executive Assistant employer: Expleo Group
Contact Detail:
Expleo Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Expleo UK on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by practising common questions and scenarios specific to an Executive Assistant role. Think about how you’d handle complex diary management or travel logistics, and be ready to share your strategies.
✨Tip Number 3
Showcase your organisational skills during the interview. Bring a portfolio of your past work, including examples of how you’ve managed multiple priorities or supported senior leaders effectively.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the team at Expleo UK.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Executive Assistant role. Highlight your experience in supporting senior leaders and managing complex schedules, as this will show us you understand what we're looking for.
Showcase Your Skills: Don’t forget to emphasise your exceptional organisation and time-management skills. We want to see how you’ve successfully handled multiple priorities in fast-paced environments, so share specific examples that demonstrate your abilities.
Be Professional and Discreet: Since this role involves high visibility and confidentiality, it’s crucial to convey your professionalism in your application. Use clear and concise language, and make sure to mention any experience you have in handling sensitive information.
Apply Through Our Website: We encourage you to apply directly through our website. This not only streamlines the process but also ensures your application gets the attention it deserves. Plus, it’s a great way to show us you’re genuinely interested in joining our team!
How to prepare for a job interview at Expleo Group
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant at Expleo UK. Familiarise yourself with the key skills mentioned in the job description, such as organisation, time management, and communication. This will help you demonstrate how your experience aligns perfectly with what they’re looking for.
✨Prepare Real-Life Examples
Think of specific situations where you've successfully managed complex diaries, coordinated travel, or supported senior leaders. Be ready to share these examples during the interview to showcase your problem-solving skills and ability to stay calm under pressure. This will give the interviewers a clear picture of how you handle challenges.
✨Showcase Your Interpersonal Skills
As an Executive Assistant, building strong relationships is crucial. During the interview, highlight your interpersonal skills by discussing how you've effectively communicated with various stakeholders in the past. This will show that you can be the first point of contact for Senior Executives and manage incoming communications with professionalism.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the challenges the executives face, or how success is measured in this role. This not only shows your interest in the position but also gives you valuable insights into the company culture and expectations.