At a Glance
- Tasks: Support NHS digital projects by coordinating meetings and maintaining project records.
- Company: Join a dynamic team within the NHS, making a difference in digital workspace.
- Benefits: Hybrid work model, competitive pay, and valuable experience in the public sector.
- Other info: Great opportunity for career growth in a supportive team atmosphere.
- Why this job: Be part of impactful projects while developing your administrative skills in a structured environment.
- Qualifications: Strong organisational skills and experience in administrative roles are essential.
The predicted salary is between 30000 - 42000 £ per year.
Location: Southampton
Job Type: Contract
Industry: Digital Workspace
About the Role
We are looking for a well-organised Project Administrator to provide administrative support to an NHS digital project. The role focuses on arranging meetings, taking minutes, maintaining project records, and supporting the project leads/team with day-to-day administration. This is an ideal opportunity for someone with strong administrative skills who is comfortable working with multiple stakeholders in a structured environment.
Key Responsibilities
- Arrange and coordinate project meetings and workshops
- Prepare agendas and take accurate meeting minutes
- Maintain action logs and follow up on outstanding actions
- Keep project plans, meeting schedules, and trackers up to date
- Organise and maintain project documents and records
- Support preparation of basic reports and updates
- Manage emails, correspondence, and shared inboxes
- Ensure information is handled in line with NHS policies
Essential Skills & Experience
- Experience in an administrative or office support role
- Experience arranging meetings and taking minutes
- Good organisational skills and attention to detail
- Clear written and verbal communication skills
- Ability to manage workload and meet deadlines
- Competent in Microsoft Office, especially Outlook, Word, and Excel
Desirable
- Experience working in the NHS or public sector
- Experience supporting projects or programmes
- Experience using SharePoint or similar systems
This is a hybrid role with 2 days required in the office each week, candidates should be based near Southampton.
Project Administrator in Southampton employer: Experis
Join a dynamic team in Southampton as a Project Administrator, where you will play a vital role in supporting NHS digital projects. Our company fosters a collaborative work culture that values employee growth and development, offering opportunities to enhance your skills while working in a meaningful sector. With a hybrid working model, you can enjoy the flexibility of remote work alongside the benefits of in-person collaboration, making it an excellent place for those seeking a rewarding career in public service.
StudySmarter Expert Advice🤫
We think this is how you could land Project Administrator in Southampton
✨Tip Number 1
Network like a pro! Reach out to your connections in the NHS or digital workspace sectors. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching common questions for Project Administrators. We recommend practising your answers with a friend to boost your confidence and clarity.
✨Tip Number 3
Showcase your organisational skills during interviews. Bring examples of how you’ve managed meetings or maintained records in past roles. It’s all about demonstrating your value!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed, and we’re always on the lookout for talented individuals like you.
We think you need these skills to ace Project Administrator in Southampton
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your administrative skills and experience relevant to the Project Administrator role. We want to see how your background aligns with the NHS digital project, so don’t be shy about showcasing your organisational prowess!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this role. We love seeing enthusiasm and a clear understanding of the responsibilities, so make it personal and engaging.
Showcase Your Communication Skills:Since the role involves coordinating with multiple stakeholders, highlight your clear written and verbal communication skills. We want to know how you’ve successfully managed communications in past roles, so share specific examples!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy and straightforward – just follow the prompts!
How to prepare for a job interview at Experis
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Project Administrator role. Familiarise yourself with the key responsibilities like arranging meetings and taking minutes. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you keep track of deadlines and maintain project records, as this will highlight your suitability for the job.
✨Practice Your Communication Skills
Clear written and verbal communication is crucial for a Project Administrator. Consider practising common interview questions with a friend or family member. Focus on articulating your thoughts clearly and concisely, especially when discussing your experience with stakeholders.
✨Familiarise Yourself with NHS Policies
Since the role involves handling information in line with NHS policies, it’s beneficial to have a basic understanding of these guidelines. Research relevant NHS protocols and be prepared to discuss how you would ensure compliance in your administrative tasks.
