Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Coordinate office facilities, ensuring a safe and comfortable environment for all staff.
- Company: Join a dedicated team supporting a core business in a dynamic London office.
- Benefits: Earn up to £265 per day with a structured 36-hour work week.
- Why this job: Gain hands-on experience in facilities management while working in a collaborative team environment.
- Qualifications: Strong interpersonal skills and experience in facilities coordination are essential.
- Other info: This is a 4-month contract role, perfect for those seeking short-term opportunities.
Duration: 4 months
Location: London
Rate: Up to £265 per day
Working days are 5 days a week Mon-Fri excluding public holidays in the office. Standard working hours are 36 hours per week (7 hours and 12 minutes per day) excluding lunch breaks. The role is 100% office-based and there may be an occasional requirement to work weekends or evenings.
My client is seeking an interim experienced Facilities Coordinator for a 4-month contract to assist the small, dedicated Facilities team over a period of sickness and holiday absence. The jobholder will work alongside other members of the team and will report to the Facilities Manager/Senior Facilities Coordinator. The Facilities team sits within a larger business delivery team reporting to the Chief Operating Officer. The purpose of this role is to increase the team's capacity to ensure a continuous level of support to the clients core business teams.
As one of the clients Facilities Coordinators, the successful candidate will be responsible for ensuring the office is safe, comfortable and compliant by carrying out daily checks of the various office systems (AC/TV/etc.), organising meeting rooms, ensuring post is collected from the reception area and distributed to staff, dealing with photocopiers, meeting room audio visual equipment and a myriad of minor tasks that keep the office functioning and organised.
Key Responsibilities
- Being the first point of contact for facilities-related issues, as detailed by the Facilities Manager or Senior Facilities Coordinator. These include but are not limited to security, audio visual equipment, cleaning, stationery, reprographics, setting-up rooms for meetings etc.
- Assisting in the management of the purchasing process for all facilities goods and services, ensuring that government and DMO guidelines are adhered to.
- Providing Health and Safety (H&S) and familiarisation induction to new staff and contractors.
- Managing and inputting computer-based records, ensuring that information on issues is updated and maintained on a regular basis.
- Distributing mail around the office. Franking and posting outgoing mail.
- Checking that systems such as the Comms room AC, meeting room AV, copiers and Sky TV systems are operational at the start of each day.
- Booking visitors, contractors and the goods lift on the landlord's management system and uploading contractor's RAMS to the same system so the work permits can be issued.
- Setting up meeting rooms for regular staff meetings and ensuring refreshments are available.
Experience
- Excellent interpersonal and customer service skills for managing carefully staff and contractors at all levels of seniority.
- Experience of working within a facilities team and contributing to achieving team-based goals.
- Liaison with contractors to ensure work is completed on time and to a good standard.
- Working with the Procurement team on all stages of the procurement process from sourcing competitive quotes, raising purchase orders and obtaining sign-off from approvers.
- Current first aid and/or fire marshal training would be an advantage.
If this is the role for you please submit your CV at your earliest convenience.
SC Cleared Facilities Coordinator employer: Experis
Contact Detail:
Experis Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land SC Cleared Facilities Coordinator
✨Tip Number 1
Familiarise yourself with the specific facilities management systems and protocols mentioned in the job description. Understanding how to manage audio-visual equipment, security systems, and health and safety procedures will give you a significant edge during the interview.
✨Tip Number 2
Highlight your interpersonal skills and customer service experience. Since you'll be the first point of contact for facilities-related issues, demonstrating your ability to communicate effectively with staff and contractors at all levels is crucial.
✨Tip Number 3
Prepare examples of how you've successfully managed facilities or similar tasks in previous roles. Being able to discuss specific instances where you ensured compliance or improved office functionality will showcase your relevant experience.
✨Tip Number 4
Research the company’s culture and values. Understanding their approach to facilities management and how they support their core business teams can help you align your answers with their expectations during the interview.
We think you need these skills to ace SC Cleared Facilities Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in facilities management. Emphasise your interpersonal skills and any previous roles where you managed facilities-related tasks.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the key responsibilities mentioned in the job description. Explain how your background aligns with the needs of the Facilities Coordinator role.
Highlight Relevant Experience: In your application, focus on your experience working within a facilities team. Mention any specific projects or tasks that demonstrate your ability to manage facilities effectively.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Experis
✨Know the Role Inside Out
Make sure you thoroughly understand the responsibilities of a Facilities Coordinator. Familiarise yourself with daily tasks such as managing office systems, handling mail distribution, and ensuring health and safety compliance. This will help you demonstrate your knowledge and enthusiasm during the interview.
✨Showcase Your Interpersonal Skills
As this role requires excellent customer service skills, be prepared to discuss your experience in managing relationships with staff and contractors. Share specific examples of how you've successfully resolved issues or improved communication in previous roles.
✨Highlight Teamwork Experience
Since you'll be working closely with a small team, emphasise your ability to collaborate effectively. Discuss any past experiences where you contributed to team goals or supported colleagues during busy periods, showcasing your adaptability and commitment.
✨Prepare for Practical Scenarios
Expect to be asked about how you would handle specific facilities-related situations, such as dealing with equipment failures or managing office supplies. Think through potential scenarios and prepare your responses to demonstrate your problem-solving skills and proactive approach.
