At a Glance
- Tasks: Support Directors with diary management, travel arrangements, and administrative tasks.
- Company: Join a dynamic team in Paddington, London with a hybrid working model.
- Benefits: Earn £175 per day for a 4-week contract with flexible working options.
- Other info: Collaborate with a community of PAs and enhance your professional network.
- Why this job: Gain valuable experience supporting high-level executives in a fast-paced environment.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office required.
The predicted salary is between 42000 - 56000 € per year.
The location of the role is Paddington, London (hybrid working). The duration of the contract is 4 weeks. The pay rate on offer is £175 per day (via PAYE).
Key accountabilities of the role:
- Provide support to the Directors / Heads of, in your appointed business areas.
- Complex diary management, for both internal and external events, meetings and appointments, ensuring suitable facilities are available and briefing documents are distributed appropriately.
- Provide administrative support including complex UK and overseas travel arrangements, POs and expense claims.
- Identify and implement opportunities to create simpler, faster and more effective processes.
- Act as a first point of contact for your appointed Director/ Head of, to internal and external personnel, representing them and managing issues as appropriate.
- Maintain a clear understanding of your Director or Heads of deadlines, priorities and goals and keep up to date with Business priorities and adapt to any changes.
- Provide support for key meetings, including drafting agendas, collating pre-reads, distributing papers and following up on actions to ensure they are completed within agreed timeframes.
- When required, directly follow up emails and Teams messages, when appropriate on behalf of your Director / Head of.
- Support with the preparation of presentations/reports for internal and external meetings and events.
Key skills and experience:
- Maintain a high level of confidentiality at all times and be an M&S brand ambassador by role modelling our behaviours.
- Work collaboratively within the PA community to maximise efficiency and effectiveness. Build good working relationships with key internal colleagues and stakeholders.
- IT Skills: Highly skilled in using software such as Microsoft Office (Word, Excel, PowerPoint, Teams), MyHR, internal finance systems or other office productivity tools. This includes creating and editing documents, spreadsheets, and presentations.
- Keep up to date with Business technology to support effective working e.g. Co Pilot, Clarity (expenses).
- Email and Calendar Management: Effective management of emails and calendars, organizing schedules, setting up appointments, responding to emails and ensuring that important dates and deadlines are not missed with minimal errors made.
- Exceptional planning and organisational skills and ability to coordinate events.
- Strong written and verbal communication skills.
- Ability to act at pace and work efficiently to ensure met and high levels of accuracy are achieved.
- Ability to handle competing priorities, time-sensitive projects and potential conflicts; making decisions and demonstrating sound judgement whilst maintaining excellent attention to detail, professionalism and confidentiality.
Personal Assistant (Director Level) - Short Term Contract employer: Experis
Join a dynamic team in Paddington, London, where you will play a pivotal role in supporting our Directors with your exceptional organisational skills. We pride ourselves on fostering a collaborative work culture that values efficiency and innovation, offering you the chance to enhance your professional growth while enjoying the benefits of hybrid working. With a focus on employee development and a commitment to maintaining high standards, this short-term contract provides a unique opportunity to make a meaningful impact in a fast-paced environment.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant (Director Level) - Short Term Contract
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. Let them know you're on the lookout for a Personal Assistant role, and who knows? They might just have the inside scoop on opportunities that aren't even advertised yet.
✨Tip Number 2
Prepare for those interviews! Research the company and the specific team you'll be supporting. Think about how your skills in diary management and travel arrangements can make their lives easier. We want you to shine when you get that chance to impress!
✨Tip Number 3
Practice your pitch! You never know when you'll meet someone who could help you land that dream job. Have a quick summary of your experience and what you bring to the table ready to go. Confidence is key, so let your personality shine through!
✨Tip Number 4
Apply directly through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you're genuinely interested in the role. So, don’t hesitate – get your application in and let’s get you that interview!
We think you need these skills to ace Personal Assistant (Director Level) - Short Term Contract
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Personal Assistant role. Highlight your experience in diary management, travel arrangements, and administrative support. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this short-term contract. Mention specific examples of how you've successfully supported directors or heads of in the past.
Show Off Your IT Skills:Since the role requires strong IT skills, make sure to mention your proficiency in Microsoft Office and any other relevant software. We love seeing candidates who are tech-savvy and can adapt to new tools quickly!
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re serious about joining our team!
How to prepare for a job interview at Experis
✨Know Your Director's Needs
Before the interview, research the specific Directors or Heads of you’ll be supporting. Understand their priorities and how you can help them achieve their goals. This will show that you’re proactive and ready to hit the ground running.
✨Master Diary Management
Be prepared to discuss your experience with complex diary management. Bring examples of how you've successfully organised schedules, managed competing priorities, and ensured that important deadlines were met without a hitch.
✨Showcase Your IT Skills
Familiarise yourself with the software mentioned in the job description, especially Microsoft Office and any other tools like Co Pilot or Clarity. Be ready to demonstrate your proficiency and how you’ve used these tools to enhance productivity in previous roles.
✨Communicate Clearly and Confidently
Strong communication skills are key for this role. Practice articulating your thoughts clearly and confidently. You might even want to prepare a brief presentation or report to showcase your ability to create professional documents, as this could come up during the interview.
