At a Glance
- Tasks: Manage purchasing and payment processes while ensuring compliance in a dynamic environment.
- Company: Join a leading R&D team with a focus on innovation and collaboration.
- Benefits: Earn £20 - £25 per hour, enjoy hybrid working, and gain valuable experience.
- Other info: Flexible part-time role with opportunities for growth and learning.
- Why this job: Be part of impactful projects and develop your skills in a supportive team.
- Qualifications: High school diploma and 3 years of corporate experience required.
The predicted salary is between 20 - 25 € per hour.
The location of the role is Chalfont St Giles (hybrid working). The duration of the contract is 12 months. The pay rate on offer is £20 - £25 per hour (via PAYE - 7.5 hours per day, 3 days per week).
Role Summary
The PDx R&D Operations Specialist is accountable for compliance approval, purchasing and payment management of all invoices for PDx R&D.
Key accountabilities of the role:
- Accountable for local application of No PO No Pay policy ensuring that all orders are raised in Agora Purchasing System prior to work being committed, and before payment is made.
- Key user of AST compliance system & R&D point of contact for compliance team.
- Ensure all relevant R&D contracts have pre-approval within these systems prior to any work being committed to, and that invoices are approved appropriately prior to being paid.
- Document Compliance Systems and Processes as applicable to R&D processes.
- Work with compliance team to resolve any issues arising.
- Provide cover for PDX Operations Specialists in different locations.
- Provide reports on PO status identifying potential invoicing or payment issues as required.
- Work with Finance and Project teams to resolve issues of late or non-payment.
- Work with finance and sourcing to ensure vendor POs and Invoices have the correct payment terms.
- As required raise sundry invoices to 3rd party vendors or internal recharges to other company sites to cross charge internal labour costs and direct project expenditure.
- As required, provide support on other R&D Operations activities.
Quality Specific Goals:
- Aware of and comply with the company Quality Manual, Quality Management System such as GMP and GLP and applicable laws and regulations as they apply to this job type/position.
- Complete all planned Quality & Compliance training within the defined deadlines.
- Identify and report any quality or compliance concerns and take immediate corrective action as required.
Key skills, experience & qualifications:
- High school diploma, GED or local equivalent and 3 years of experience working in a corporate environment.
- Strong operational background from similar processes.
- Strong written and oral English communication skills.
- A self-starter able to work on own initiative and well in a team environment.
- The ability to understand local business issues, articulate the issue to colleagues and to provide potential solutions to these issues.
- The ability to review data and to identify potential issues.
- Excellent administrative and interpersonal skills, with ability and confidence to work effectively across multiple project teams.
- Knowledge of Excel and Powerpoint.
Operations Specialist - Purchasing & Payment (Part-Time) employer: Experis
Join our dynamic team in Chalfont St Giles as an Operations Specialist, where we prioritise a supportive work culture that fosters collaboration and innovation. Enjoy the flexibility of hybrid working while benefiting from competitive pay and opportunities for professional growth within a leading R&D environment. We are committed to your development and well-being, making us an excellent employer for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Operations Specialist - Purchasing & Payment (Part-Time)
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Operations Specialist role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and the role. Understand their compliance processes and be ready to discuss how your experience aligns with their needs. We want you to shine when it comes to showcasing your skills!
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family. Focus on articulating your past experiences, especially those related to purchasing and payment management. This will help you feel more confident when the real deal comes along.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Operations Specialist - Purchasing & Payment (Part-Time)
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Operations Specialist role. Highlight your experience in purchasing and payment management, and don’t forget to mention any relevant compliance knowledge you have. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this part-time position. Share specific examples of your past experiences that relate to the key accountabilities mentioned in the job description. We love a good story!
Show Off Your Communication Skills:Since strong written communication is key for this role, make sure your application is clear and concise. Avoid jargon and keep it professional yet friendly. We appreciate a well-structured application that reflects your ability to communicate effectively.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about StudySmarter and what we stand for!
How to prepare for a job interview at Experis
✨Know Your Compliance Basics
Make sure you brush up on the No PO No Pay policy and the compliance systems mentioned in the job description. Being able to discuss these topics confidently will show that you're serious about the role and understand its key responsibilities.
✨Showcase Your Operational Experience
Prepare examples from your past work where you've successfully managed purchasing or payment processes. Highlight any specific challenges you faced and how you overcame them, as this will demonstrate your problem-solving skills and operational background.
✨Be Ready for Team Dynamics
Since the role involves working with various teams, think of instances where you've collaborated effectively. Be prepared to discuss how you communicate with different departments, especially finance and compliance, to resolve issues.
✨Excel and PowerPoint Proficiency
Familiarise yourself with Excel and PowerPoint, as these tools are essential for reporting and presentations. If you have any specific projects where you used these tools, be ready to share those experiences during the interview.
