At a Glance
- Tasks: Support Directors with diary management, travel arrangements, and meeting preparations.
- Company: Join a dynamic team in Paddington, London with a hybrid working model.
- Benefits: Earn £175 per day for a 4-week contract with flexible working options.
- Other info: Opportunity to enhance your professional network and develop key administrative skills.
- Why this job: Gain valuable experience while working closely with senior leaders in a fast-paced environment.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office required.
The predicted salary is between 42000 - 56000 € per year.
The location of the role is Paddington, London (hybrid working).
The duration of the contract is 4 weeks.
The pay rate on offer is £175 per day (via PAYE).
Key accountabilities of the role:
- Provide support to the Directors/Heads of, in your appointed business areas.
- Complex diary management for both internal and external events, meetings and appointments, ensuring suitable facilities are available and briefing documents are distributed appropriately.
- Provide administrative support including complex UK and overseas travel arrangements, POs and expense claims.
- Identify and implement opportunities to create simpler, faster and more effective processes.
- Act as a first point of contact for your appointed Director/Head of, to internal and external personnel, representing them and managing issues as appropriate.
- Maintain a clear understanding of your Director or Head of deadlines, priorities and goals and keep up to date with Business priorities and adapt to any changes.
- Provide support for key meetings, including drafting agendas, collating pre-reads, distributing papers and following up on actions to ensure they are completed within agreed timeframes.
- When required, directly follow up emails and Teams messages, when appropriate on behalf of your Director/Head of.
- Support with the preparation of presentations/reports for internal and external meetings and events.
Key skills and experience:
- Maintain a high level of confidentiality at all times and be an M&S brand ambassador by role modelling our behaviours.
- Work collaboratively within the PA community to maximise efficiency and effectiveness.
- Build good working relationships with key internal colleagues and stakeholders.
- IT Skills: Highly skilled in using software such as Microsoft Office (Word, Excel, PowerPoint, Teams), MyHR, internal finance systems or other office productivity tools.
- Keep up to date with Business technology to support effective working e.g. Co Pilot, Clarity (expenses).
- Email and Calendar Management: Effective management of emails and calendars, organizing schedules, setting up appointments, responding to emails and ensuring that important dates and deadlines are not missed with minimal errors made.
- Exceptional planning and organisational skills and ability to coordinate events.
- Strong written and verbal communication skills.
- Ability to act at pace and work efficiently to ensure met and high levels of accuracy are achieved.
- Ability to handle competing priorities, time-sensitive projects and potential conflicts; making decisions and demonstrating sound judgement whilst maintaining excellent attention to detail, professionalism and confidentiality.
Personal Assistant (Director Level) - Short Term Contract in London employer: Experis
Join a dynamic team in Paddington, London, where we prioritise collaboration and efficiency in a hybrid working environment. As a Personal Assistant at the Director level, you will benefit from a supportive work culture that values your contributions and offers opportunities for professional growth, all while enjoying the vibrant atmosphere of one of London's most iconic areas. With competitive pay and a focus on employee well-being, this short-term contract is an excellent opportunity for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant (Director Level) - Short Term Contract in London
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. Let them know you're on the lookout for a Personal Assistant role, and who knows? They might just have the inside scoop on opportunities that aren't even advertised yet.
✨Tip Number 2
Prepare for those interviews! Research the company and the specific team you'll be working with. Think about how your skills in diary management and communication can make a real difference for the Directors. Show them you’re not just another candidate, but the perfect fit!
✨Tip Number 3
Practice makes perfect! Get a friend to do a mock interview with you. Focus on articulating your experience with complex travel arrangements and administrative support. The more comfortable you are, the better you'll perform when it counts.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take the initiative to connect directly with us!
We think you need these skills to ace Personal Assistant (Director Level) - Short Term Contract in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Personal Assistant role. Highlight your experience with diary management, travel arrangements, and any relevant software skills. We want to see how you can support our Directors effectively!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this short-term contract. Mention specific examples of how you've handled similar responsibilities in the past.
Showcase Your IT Skills:Since this role requires strong IT skills, be sure to mention your proficiency with Microsoft Office and any other relevant tools. We love candidates who are tech-savvy and can adapt to new systems quickly!
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to see what you bring to the table!
How to prepare for a job interview at Experis
✨Know Your Director's Needs
Before the interview, research the specific Directors or Heads of you’ll be supporting. Understand their priorities and how they like to work. This will help you demonstrate that you can anticipate their needs and manage their schedules effectively.
✨Showcase Your Tech Skills
Be prepared to discuss your proficiency with Microsoft Office and any other relevant software. Bring examples of how you've used these tools to streamline processes or improve efficiency in previous roles. This will show that you're ready to hit the ground running.
✨Demonstrate Your Organisational Skills
During the interview, share specific examples of how you've managed complex diaries or coordinated events. Highlight your ability to juggle multiple tasks and maintain attention to detail, as this is crucial for a Personal Assistant role.
✨Practice Your Communication Style
Since strong written and verbal communication skills are key, practice articulating your thoughts clearly. You might even want to prepare a brief agenda or presentation to showcase your ability to draft documents and communicate effectively on behalf of your Director.
