At a Glance
- Tasks: Support senior leaders and manage office operations in a dynamic AI environment.
- Company: Join a cutting-edge AI organisation in Central London.
- Benefits: Competitive salary, laptop provided, and flexible remote work on Fridays.
- Other info: Exciting opportunity for growth in a collaborative and innovative setting.
- Why this job: Shape team culture and drive process improvements while working closely with leadership.
- Qualifications: 7+ years in business support with strong organisational and communication skills.
The predicted salary is between 36000 - 60000 £ per year.
Location: Central London (St. Regent’s Street) – 4 days in the office (Mon–Thu), Fridays remote
Contract: End of September 2025 – 30 June 2026 (with strong possibility of extension to 18 months)
Working hours: Monday–Friday, full-time (40 hours per week)
Equipment: Laptop provided
Role Overview
An exciting opportunity has arisen for a proactive and dynamic Team Assistant / Office Manager to join a fast-paced AI division in London. This role provides high-level administrative, operational, and cultural support to senior leaders and their teams, playing a critical part in ensuring smooth day-to-day operations and a thriving team environment.
You’ll work closely with the Head of European Operations and Culture to manage everything from diary and travel coordination to office management, event planning, onboarding, procurement, and project support. This role will suit someone with energy, empathy, and resilience, who thrives in an entrepreneurial and high-performing environment and enjoys fostering collaboration and continuous improvement.
Key Responsibilities
- Create a positive and dynamic team environment, ensuring an excellent office and employee experience.
- Provide high-level administrative support to senior leaders and the wider operations team.
- Manage onboarding and offboarding processes, including equipment, workspace, and team integration.
- Proactively manage senior leaders’ calendars and meeting logistics, ensuring priorities are met.
- Arrange domestic and international travel, including visas, detailed itineraries, and logistical support.
- Lead planning and execution of internal and external events, offsites, and team gatherings.
- Oversee expense and procurement processes (POs, invoices, supplies, hardware, discretionary budgets).
- Work with Finance to support budget planning, tracking, and reporting.
- Manage relationships with suppliers and vendors, ensuring compliance with internal processes.
- Take ownership of special projects across operations, delivering on time and within scope.
- Drive process improvements and implement best practices to increase efficiency.
- Oversee workspace allocation, office moves, and space planning, ensuring smooth team transitions.
- Act as a point of contact between executives, central teams, and external partners.
- Communicate with maturity and discretion, representing the values of the team at all times.
- Support culture-building initiatives and employee engagement activities.
Skills & Experience Required
- 7+ years’ experience in business support, team assistant, office manager, or executive support roles.
- Proven experience supporting senior leaders and cross-functional teams in a fast-paced environment.
- Strong track record in travel coordination, diary management, and event planning.
- Confident with budget management, procurement, and vendor liaison.
- Exceptional organisational and time management skills with the ability to prioritise effectively.
- Professional, discreet, and able to handle sensitive information with confidentiality.
- Collaborative, empathetic, and culture-focused, with excellent communication skills.
- Comfortable working primarily on-site (4 days a week) in Central London.
Why Join?
- Be part of a cutting-edge AI organisation at the forefront of innovation.
- Work closely with senior leadership in a high-profile, high-impact role.
- Shape team culture and contribute to process improvements across operations.
- Opportunity to grow within a dynamic environment that values initiative, creativity, and collaboration.
This is a fantastic opportunity for an experienced Team Assistant / Office Manager who wants to bring their organisational expertise and people-first mindset into a role that blends administration, culture, and operational excellence.
How to apply?
Send a CV to kacey.norris@experis.co.uk
Office Manager in London employer: Experis
As a leading employer in Northern Ireland, we offer an exciting opportunity for a Data Centre Technical Project Manager (MEP) to join our dynamic team focused on cutting-edge AI Cluster Data Centre Expansion. Our work culture promotes collaboration and innovation, providing employees with the chance to grow their skills in a mission-critical environment while enjoying competitive rates and a supportive atmosphere that values technical expertise and operational excellence.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager in London
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or in person. Let them know you're on the hunt for an Office Manager role. You never know who might have the inside scoop on a job opening!
✨Tip Number 2
Prepare for interviews by researching the company culture and values. Since this role is all about fostering a positive team environment, be ready to share how you can contribute to that vibe!
✨Tip Number 3
Practice your pitch! Be clear about your experience in supporting senior leaders and managing projects. Highlight your organisational skills and how they can help streamline operations in a fast-paced environment.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage with us directly.
We think you need these skills to ace Office Manager in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Office Manager role. Highlight your experience in supporting senior leaders, managing calendars, and coordinating travel, as these are key aspects of the job.
Show Your Personality:We want to see your energy and empathy shine through in your application. Don’t be afraid to let your personality come across in your cover letter – it’s all about fostering a positive team environment!
Be Specific About Your Experience:When detailing your past roles, be specific about your achievements. Use numbers or examples to illustrate how you’ve improved processes or managed budgets effectively. This will help us see the impact you've made in previous positions.
Apply Through Our Website:For the best chance of getting noticed, apply directly through our website. It shows you're serious about joining our team and makes it easier for us to track your application!
How to prepare for a job interview at Experis
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Office Manager role and its responsibilities. Familiarise yourself with the key tasks like diary management, event planning, and budget oversight. This will help you speak confidently about how your experience aligns with what they’re looking for.
✨Showcase Your Organisational Skills
Be ready to share specific examples of how you've successfully managed multiple tasks in a fast-paced environment. Highlight your experience with travel coordination and procurement processes, as these are crucial for the role. Use the STAR method (Situation, Task, Action, Result) to structure your responses.
✨Demonstrate Cultural Fit
This role is all about fostering a positive team environment, so be prepared to discuss how you’ve contributed to team culture in previous positions. Share anecdotes that showcase your empathy, collaboration, and ability to handle sensitive information discreetly.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions that show your interest in the company and the role. Inquire about their current projects, team dynamics, or how they measure success in this position. This not only demonstrates your enthusiasm but also helps you gauge if it’s the right fit for you.
